As organizations grow, so does financial complexity. Multiple entities. Shared services. Intercompany expenses. Department-level reporting. What often starts as a manageable spreadsheet quickly turns into a monthly bottleneck filled with manual work, version control issues, and audit risk.
One of the most common challenges I hear from finance leaders evaluating new accounting software is this:
“Allocations are eating up too much time, and we still don’t fully trust the numbers.”
That’s exactly why Gravity Software introduced its new Allocations capability — purpose-built to automate financial distributions across complex, multi-entity organizations.
This article is designed for buyers in the research and evaluation stage who want to understand what modern allocation software should do, why spreadsheets fall short, and how Gravity’s Allocations feature fits into a scalable financial resource management strategy.
Allocations are rarely the problem at small scale. But as organizations add:
…manual allocation processes start to crack.
Finance teams often rely on spreadsheets to allocate rent, payroll, IT costs, management fees, or shared vendor expenses. These spreadsheets are time-consuming to maintain, difficult to audit, and disconnected from the general ledger.
The result?
Multi-entity allocation software automates the distribution of revenues and expenses across entities, departments, accounts, or dimensions using predefined rules.
Instead of exporting data, applying formulas, and manually posting journal entries, allocations are:
This shift from spreadsheets to system-driven allocations is critical for organizations focused on accuracy, audit readiness, and real-time visibility.
Gravity’s Allocations functionality is built directly into its multi-entity financial platform, ensuring allocations are synchronized across all entities and reports in real time.
Gravity supports multiple allocation approaches, including:
These rules are defined once and reused consistently, eliminating guesswork and manual recalculation.
Allocations can be run using values on a period or annual basis.
Unlike standalone tools, Gravity posts allocation results directly to:
Both local and consolidated ledgers remain synchronized, eliminating reconciliation delays.
Automated allocations aren’t just about speed. They’re about trust in the numbers.
With Gravity’s Allocations feature, finance teams gain:
Because allocations are part of the same system that manages financial data, reporting updates instantly — without batch processing or manual reconciliation.
Why Gravity is different
Gravity’s Allocations capability isn’t a bolt-on tool. It’s part of a broader financial resource management system designed for organizations operating across multiple entities.
Gravity is built on Microsoft’s secure, scalable Power Platform, providing:
Gravity was purpose-built for organizations that have outgrown entry-level accounting software but don’t want the rigidity or overhead of a traditional ERP.
Allocations work alongside:
This ensures financial distributions support broader business strategy — not just accounting mechanics.
If your team is managing:
…it may be time to move allocations into your accounting system.
Gravity’s Allocations feature was designed specifically for growing, multi-entity organizations that need accuracy, control, and scalability without unnecessary complexity.
Allocations don’t have to slow down your close or create uncertainty in your financial reporting.
If you’re evaluating accounting software and want to understand how automated, multi-entity allocations fit into a modern finance stack, Gravity Software is worth a closer look.
Explore how Gravity’s Allocations feature simplifies financial distribution, improves accuracy, and scales with your organization.
Schedule a demo with Gravity Software to see it in action.
Gravity Software
Better. Smarter. Accounting.