Scalable Bill of Materials | Cloud BOM Software

A scalable Bill of Materials (BOM) is more than just a parts list—it's a framework for managing the components, labor, and costs involved in assembling products at any scale. Whether you're bundling kits, customizing configurations, or handling light assembly, your BOM system needs to keep up. Without it, inventory issues, miscalculated margins, and fulfillment delays can stall your growth.

As your business expands, so does operational complexity. A scalable BOM helps you stay in control, avoid costly mistakes, and adapt quickly to shifting market demands—all without the burden of a full manufacturing ERP.

Why scalable BOM software is essential for growing businesses

When your company begins bundling, assembling, or lightly manufacturing products, using spreadsheets or entry-level software becomes unsustainable. A modern Bill of Materials software solution allows you to:

• Handle increased volume without sacrificing accuracy
• Track multiple components and costs, even across entities or locations
• Update assemblies quickly when product configurations evolve
• Automate costing for better profit visibility
• Support real-time collaboration between purchasing, accounting, and production teams

The result? Greater control over costs, fewer delays, and improved customer satisfaction

Related reading: Multi-entity accounting software for growing companies

Use case: Scaling subscription box fulfillment

Imagine your company offers monthly subscription boxes. Each shipment contains 8-10 curated items that change regularly. A scalable BOM helps your team:

• Create and revise multi-level BOMs quickly
• Allocate shared components across multiple SKUs
• Track labor hours spent on kitting and packing
• Calculate cost per box, including setup and overhead
• Detect shortages before they cause fulfillment issues

Without a proper system, mistakes in inventory allocation or manual cost calculations can lead to missed shipments, lost revenue, and customer churn. With the right BOM in place, you gain control and consistency.

Flexible BOM software features for customized products and seasonal kits

Not all businesses have static product lines. Whether you sell customized equipment, seasonal kits, or promotional bundles, your BOM needs to adapt in real time. Look for solutions that support:

• Location-specific BOMs for distributed operations
• Scrap and rework tracking for continuous improvement
• Real-time syncing with purchasing and inventory management

Flexibility is essential when managing product configurations on the fly. Whether you're assembling gift baskets or customized electronics, your accounting software should support you every step of the way.

How Gravity Software's BOM system works

Gravity’s Bill of Materials module is purpose-built for distributors and businesses that bundle or assemble products, offering robust tools without the complexity of full-scale manufacturing systems. Here's how it supports your process from start to finish:

Create:

• Generate multi-level BOMs with defined routing steps, quantities, and scrappage per item
• Input fixed or variable labor and machine time to accurately model assembly costs

Coordinate:

• Manage sub-assemblies across multiple locations or include them in final builds
• Track required components in real time to ensure efficient inventory control

Assemble:

• Assemble products seamlessly with live visibility into inventory shortages
• Assign serial or lot numbers to finished goods for full traceability and quality control

Learn more about our financials module for seamless cost allocation and reporting.

Key features to look for in BOM software

To future-proof your assembly processes, your Bill of Materials solution should include:

• Multi-level BOM with routing and scrap tracking
• Labor and machine cost modeling (fixed or variable)
• Real-time inventory deduction across locations
• Sub-assembly coordination
• Serial and lot number tracking
• Seamless integration with purchasing and accounting
• Visual dashboards and real-time alerts

These features reduce manual errors and provide the visibility needed to manage complex operations effectively.

The Gravity Software advantage: Built for growth

Gravity Software offers an intuitive Bill of Materials and Assembly module designed specifically for small to mid-sized businesses looking to scale. Built on the Microsoft Power Platform, it brings enterprise-level capabilities to growing companies without the complexity or price tag of traditional manufacturing ERP systems.

With Gravity's BOM capabilities, you can:

• Create multi-level BOMs with flexible routing and scrappage rules
• Add fixed or variable labor and machine time for accurate costing
• Manage sub-assemblies across locations or integrate into final assemblies
• Get real-time visibility into component shortages and inventory status
• Assign serial and lot numbers for full product traceability
• Consolidate BOMs across multiple companies or warehouses
• Tie assembly costs directly into your general ledger
• Leverage Power BI dashboards for detailed performance monitoring

Because Gravity is built on Microsoft Power Platform, users benefit from native integration with familiar tools like Excel, Outlook, and Teams—increasing adoption and reducing training time.

Integrate Subscription Billing capabilities

For businesses offering subscription-based products or services, Gravity includes a powerful Subscription Billing module. It enables you to manage recurring billing cycles, define contract terms, automate invoicing and revenue recognition, and track payments—all from a single platform.

Whether you’re delivering SaaS, lifestyle boxes, or service contracts, Gravity supports:

• Custom billing cycles and automated renewals
• GAAP-compliant revenue recognition
• Integration with Microsoft Dynamics 365 Sales
• Unified financial reporting across subscription and assembly models

This makes Gravity especially valuable for companies with hybrid business models that combine product bundling with recurring revenue streams.

Automate your quote-to-cash process

To complete the picture, Gravity Software also offers a robust Sales Order Management module. By automating your Quote-to-Cash cycle, you can:

• Design efficient order workflows to speed up fulfillment
• Track inventory through Pick, Pack, and Ship stages
• Improve visibility across your order pipeline
• Deliver a better customer experience through timely, accurate fulfillment

With seamless integration between BOM, inventory, order processing, and accounting, your team can work more efficiently from quote to customer delivery.

Empower smarter growth

If you're growing beyond simple product sales and starting to add value through bundling, light assembly, or customization, a scalable Bill of Materials solution can be a game-changer. It not only improves your operational efficiency but also enhances your profitability and customer satisfaction.

Don't let outdated tools hold you back. Invest in a system that grows with your business and empowers your team to work smarter, not harder.

Ready to scale your BOM processes without the pain of a full ERP? Schedule your online demo today and explore how Gravity Software can transform the way you manage your assemblies.

Gravity Software

Better. Smarter. Accounting.