Wholesale Distribution Accounting Software | Gravity Software

Why wholesale distributors need modern accounting software

Why wholesale distributors need modern accounting software

Managing inventory across multiple warehouses is challenging when you’re forced to log in and out of different databases. Wholesale distributors need more than basic tools — they need accounting software that makes it simple to track products across multiple locations, down to the individual bin level.

At Gravity Software, we understand the needs of growing distributors. Entry-level solutions don't cut it when it comes to multi-entity accounting to manage franchises, subsidiaries, or other related entities. Gravity is natively built on the Microsoft Power Platform, empowering wholesale distributors to take an integrated approach to accounting.

Request a demo today to get an inside look at Gravity's robust features geared toward wholesale distributors.

Why wholesale distribution companies choose Gravity Software

Why wholesale distribution companies choose Gravity Software

Gravity’s cloud-based accounting software gives distributors complete visibility into inventory across warehouses and bin locations. But today’s distributors need more than just inventory control — they need customer insights and profitability tracking.

With native integration to Microsoft Dynamics 365 CE, Gravity connects accounting to customer relationship management, providing a seamless flow of data from lead to sale.

Watch our 7-minute demo video below to see why wholesale distribution companies choose Gravity to scale their operations with confidence.

Benefits of multi-entity accounting software for wholesale distributors

Benefits of multi-entity accounting software for wholesale distributors

Growing distributors can’t afford to rely on disconnected tools. Gravity’s robust features are designed to help you manage multiple locations, increase visibility, and drive smarter decision-making.

1

Track products — wherever

Multi-location inventory management lets you track items across warehouses and automatically sync data with your financials.

2

Easily generate reports

Dimensional reporting gives you flexibility to drill into financials, manage budgets, and assess cash flow.

3

Greater visibility, greater efficiency

Personalized dashboards consolidate critical financial and operational data into one view.

4

Simplify intercompany transactions

Automate reconciliations and allocations across multiple entities without manual workarounds.

5

Scale with confidence

Built on the Microsoft Power Platform, Gravity grows with your business and adapts to your evolving needs.

6

See Gravity in Action

Unlock these benefits for your wholesale distribution company — schedule a demo with Gravity Software today.

Wholesale distribution case study: Simplifying multi-entity accounting

Wholesale distribution case study: Simplifying multi-entity accounting

Managing thousands of SKUs across multiple warehouses and customer channels is no easy task. Many distributors struggle with siloed systems, manual reconciliations, and limited visibility into inventory and margins. Here's an example scenario of how Gravity Software eliminates those roadblocks.

The Challenge
A regional distributor with three warehouses relied on spreadsheets and a legacy system that couldn’t keep pace with growth. They faced frequent stockouts, excess carrying costs, and slow order-to-ship cycles.

The Solution
With Gravity Software’s cloud-based financials and operations, the distributor gained:

Real-time inventory visibility across all warehouses
Automated intercompany transactions between entities
Streamlined AP processes with electronic approvals and payments
Consolidated reporting delivered in minutes instead of days

The Results

Reduced order-to-ship cycle times by 40%
Lowered inventory carrying costs by 12%
Cut order processing labor by 25%
Achieved ROI within the first year

Why It Matters
While this example is illustrative, Gravity Software is already transforming operations for companies in adjacent industries — from hospitality groups managing inventory across dozens of locations to franchises scaling nationally with multiple entities. Wholesale distributors face the same challenges, and Gravity is built to solve them.

Want to see how Gravity can transform your distribution business? Schedule a demo today!

Wholesale distribution accounting resources & guides

Wholesale distribution accounting resources & guides

G2 'Users Love Us' badge, recognizing Gravity Software for its high customer satisfaction with an average rating of 4.0 stars or higher.

Explore our collection of case studies, blog posts, and user guides tailored for wholesale distributors. Whether you’re evaluating new software, planning an upgrade, or seeking best practices, you’ll find the resources you need to make an informed decision.

Wholesale Distribution Accounting

Explore the biggest challenges in wholesale distribution accounting and how cloud-based, multi-entity software helps you overcome them.

Multi-Site Inventory

Learn how wholesale distributors can track inventory across multiple warehouses with Gravity Software’s real-time, cloud-based accounting system.

Multi-Entity Guide

Download the Multi-Entity Accounting Guide to see how wholesale distributors streamline consolidations, intercompany transactions, and reporting across multiple entities.

Sales Order Management Software

Discover the must-have features in sales order management software and how Gravity Software helps wholesale distributors streamline order-to-cash processes.

Cloud Accounting Guide

Read the ultimate guide to cloud accounting for wholesale distributors and learn how to choose the right solution when scaling beyond entry-level tools like QuickBooks.

Big ERP Features

See which big ERP features wholesale distributors need — and how Gravity Software delivers them without the high cost and complexity of legacy ERP systems.

Power BI Accounting

Find out how wholesale distributors use accounting software with built-in Power BI dashboards to gain real-time insights, automate reporting, and improve decisions.

Demo Video

Watch a 7-minute highlight demo of Gravity Software to see how our cloud-based accounting solution helps wholesale distributors manage multi-entity financials, inventory, and reporting.

Wholesale distribution accounting software FAQs

Wholesale distribution accounting software FAQs

Have questions about transitioning to new accounting software, multi-entity management, or integrating with existing systems? Our FAQ section addresses the most common concerns wholesale distributors face as they move beyond entry-level or outdated solutions.

What is wholesale distribution accounting software?

Wholesale distribution accounting software is a financial management system designed to help distributors track inventory across warehouses, manage multi-entity operations, and streamline reporting. Unlike entry-level tools, it combines accounting, inventory, and operational data in one platform.

How does Gravity Software help wholesale distributors?

Gravity Software gives wholesale distributors real-time visibility into financials and inventory across multiple warehouses. It automates intercompany transactions, simplifies consolidations, and integrates with Microsoft tools like Power BI for deeper insights.

Can Gravity Software handle multi-warehouse inventory management?

Yes. Gravity allows distributors to track products down to the bin level across multiple warehouses and automatically syncs that data with financial records, ensuring accuracy and visibility across all locations.

What are the benefits of multi-entity accounting for distributors?

Multi-entity accounting enables distributors with subsidiaries, franchises, or divisions to manage all entities in one database. This reduces manual reconciliations, accelerates month-end close, and provides consolidated reporting in real time.

How is Gravity Software different from QuickBooks or NetSuite?

QuickBooks is best for entry-level accounting, but it struggles with multi-entity and inventory complexity. NetSuite can handle large enterprises but is costly and complex. Gravity Software bridges the gap, offering enterprise-grade features in a system built for growing distributors.

Does Gravity Software integrate with other business tools?

Yes. Gravity is built on the Microsoft Power Platform, making it easy to integrate with Microsoft 365 applications such as Teams, Outlook, and Excel. It also connects seamlessly with Dynamics 365 CRM, and open APIs support custom integrations with warehouse or logistics systems.

How long does implementation take?

Most wholesale distribution companies implement Gravity Software in 30–60 days for straightforward setups, or 3–6 months for more complex implementations that include multiple entities, integrations, or large-scale data conversion.

How much does wholesale distribution accounting software cost?

Pricing depends on the number of users, entities, and modules your distribution company needs. Gravity Software offers scalable pricing that gives you enterprise-level features without the high cost of traditional ERP systems. Schedule a demo to receive a tailored quote based on your requirements.

Is Gravity Software secure for financial data?

Yes. Gravity Software is built on the Microsoft Power Platform hosted on Microsoft Azure, one of the most secure cloud platforms in the world. Your data is protected with enterprise-grade security, role-based access controls, and compliance with industry standards. Wholesale distributors can rely on Gravity for safe, reliable financial management.

Is Gravity Software cloud-based?

Yes. Gravity Software is fully cloud-based, hosted on Microsoft Azure. This means secure, remote access from anywhere, automatic updates, and scalability as your distribution business grows.