Wholesale Distribution Accounting Software | Gravity Software

Why wholesale distributors need modern accounting software

Why wholesale distributors need modern accounting software

Wholesale distributors managing multiple warehouses, locations, or legal entities need accounting software that connects inventory management with financial reporting. Tracking inventory across warehouses and bin locations, managing intercompany transactions, and consolidating financial information can become increasingly complex as businesses grow.

Gravity Software helps wholesale distributors manage multiple companies within a single database, streamline multi-entity accounting, and improve visibility into financial performance. With native inventory management and automated accounting processes, distributors can reduce manual work and gain greater control over their operations. Built on the Microsoft Power Platform, Gravity supports growing organizations that need more than entry-level accounting software.

See how Gravity can simplify financial management for your wholesale distribution business. Schedule a demo to explore its capabilities.

Why wholesale distribution companies choose Gravity Software

Why wholesale distribution companies choose Gravity Software

Wholesale distribution companies choose Gravity Software to manage accounting, inventory, and financial reporting across multiple entities and locations within a single database. Instead of switching between separate company databases, finance teams can streamline intercompany transactions, simplify consolidated reporting, and gain greater visibility into financial performance across their organization.

Gravity combines native inventory management with financial accounting, helping distributors track inventory across warehouses and bin locations while maintaining accurate financial records. Sales order management, purchasing, and dimensional reporting help distributors manage daily operations and analyze financial performance by company, location, or other reporting dimensions.

With an open API, strong data import capabilities, and Microsoft-powered automation, Gravity also helps distributors connect financial information with existing business systems and reduce manual processes.

Watch our 11-minute Gravity Software demo highlights video below to explore multi-entity accounting, inventory management, and financial reporting capabilities.

Benefits of multi-entity accounting software for wholesale distributors

Benefits of multi-entity accounting software for wholesale distributors

From managing inventory across warehouses to processing sales orders and allocating shared expenses, wholesale distributors need connected accounting and operational processes. Explore six capabilities that help simplify day-to-day financial management.

1

Manage inventory across warehouses

Track inventory across multiple warehouses and bin locations with native inventory management connected to financial accounting.

2

Simplify consolidated reporting

Generate consolidated financial statements across multiple entities and use dimensional reporting to analyze financial performance.

3

Improve financial visibility

Use personalized dashboards and reporting tools configured for your business to monitor financial performance across entities and locations.

4

Streamline intercompany accounting

Simplify intercompany transactions, reconciliations, and shared expense allocations across multiple entities.

5

Automate accounting processes

Reduce manual work with automated accounting workflows, purchasing approvals, and accounts payable processes.

6

Streamline sales order management

Manage sales orders, purchasing, and inventory transactions within an integrated accounting system to improve efficiency and reduce manual processes.

How wholesale distributors manage intercompany inventory transactions

How wholesale distributors manage intercompany inventory transactions

Consider a wholesale distributor with three legal entities operating separate warehouses. One company purchases inventory from a supplier and sells products to another company within the organization. The accounting team must record the transactions between entities, reconcile balances, and account for the financial impact when preparing consolidated statements.

Without connected accounting processes, these transactions can create additional reconciliation work, especially when inventory moves frequently between related companies.

Managing transactions between entities

Gravity Software's intercompany accounting capabilities help distributors record transactions between related entities while maintaining separate financial records. Combined with inventory management and consolidated reporting, this helps finance teams manage the accounting requirements of a growing distribution business.

For distributors expanding through acquisitions, additional warehouses, or new subsidiaries, consistent intercompany accounting processes can help reduce manual reconciliation and support more accurate financial reporting.

Wholesale distribution accounting resources & guides

Wholesale distribution accounting resources & guides

G2 Milestone Users Love Us badge recognizing Gravity Software for positive customer reviews.

Explore resources to help wholesale distribution companies evaluate accounting software, improve inventory management, and streamline financial operations. These articles, guides, and videos cover multi-entity accounting, sales order management, financial reporting, and considerations for moving beyond entry-level accounting systems.

Wholesale distribution accounting

Explore common wholesale distribution accounting challenges, including inventory costs, intercompany transactions, and financial reporting across multiple entities.

Multi-site inventory

Learn how to track inventory across warehouses and bin locations while connecting inventory transactions with financial accounting.

Sales order management software

Explore essential sales order management capabilities, from order processing and inventory availability to invoicing and financial accounting.

Multi-entity guide

Explore how multi-entity accounting software simplifies intercompany transactions, consolidated financial reporting, and managing multiple companies within a single database.

Consolidate finances across multiple businesses

Learn how growing organizations can simplify financial consolidation, manage multiple companies, and improve financial reporting across their businesses.

Big ERP features

Discover which ERP capabilities growing distributors should evaluate and how to balance functionality, implementation complexity, and cost.

Cloud accounting guide

Learn how to evaluate cloud accounting software, compare capabilities, and plan a transition from entry-level or legacy accounting systems.

Power BI accounting

Learn how Power BI supports financial analysis, reporting, and dashboards that help distributors better understand business performance.

CFO accounting trends

Explore how AI, accounting automation, and business intelligence are changing financial management and helping CFOs make more informed decisions.

Wholesale distribution accounting software FAQs

Wholesale distribution accounting software FAQs

Find answers to common questions about evaluating Gravity Software for wholesale distribution, including software comparisons, integrations, implementation, pricing, security, and business growth.

How is Gravity Software different from QuickBooks or NetSuite?

QuickBooks is commonly used by small businesses, while NetSuite offers a broader ERP platform. Gravity Software is designed for growing organizations that need more advanced financial management without the complexity of a traditional ERP system. The right solution depends on your company's number of entities, inventory requirements, reporting needs, and budget.

Can Gravity Software integrate with existing warehouse management and other business systems?

Yes. Gravity Software supports integrations with warehouse management, logistics, e-commerce, and other business systems through its open API, strong data import engine, and Microsoft-powered automation. Integration options depend on the existing applications, available data formats, and business requirements, allowing distributors to evaluate which systems they can retain.

How long does implementation take?

Implementation timelines vary based on the number of entities, data migration requirements, system configuration, and project complexity. Gravity Software works with experienced implementation partners to establish a project timeline, prepare users, and support a successful transition to the new accounting system.

How much does wholesale distribution accounting software cost?

Gravity Software's pricing depends on the number of users, entities, and additional modules required. Implementation services and Microsoft Power Apps licensing may also affect the total cost. Visit our pricing page to explore available options or schedule a demo to discuss your organization's requirements.

What security features does Gravity Software provide?

Gravity Software supports role-based access controls, entity-level security, audit trails, and authentication through Microsoft identity services. These capabilities help organizations control who can access financial information, monitor changes, and manage permissions across departments and legal entities. Learn more about Gravity's security capabilities.

Can Gravity Software support distributors expanding into new entities or locations?

Yes. Gravity allows organizations to add legal entities as their business grows, without maintaining a separate accounting database for each company. Distributors can expand their accounting structure to support acquisitions, additional subsidiaries, and new business locations while maintaining consistent financial reporting processes.

Simplify wholesale distribution accounting with Gravity Software

As wholesale distribution companies grow, managing financial operations across multiple entities and locations becomes increasingly complex. Gravity Software helps distributors streamline accounting processes, improve financial visibility, and support growth without relying on disconnected accounting databases.

Ready to explore whether Gravity is the right fit for your distribution business? Schedule a demo to discuss your accounting requirements and see Gravity Software in action.