Transitioning to new accounting software is easier than you think


Every growing business reaches a point where they need to upgrade from basic, entry-level accounting software to a more robust system. But even when it becomes clear that making a change is necessary, it can still be a little nerve-wracking. After all, we’re talking about your most sensitive financial data and operations. Thankfully, the process doesn’t have to be that scary. With the right partner and the right technology, transitioning to new accounting software can provide an incredible boost to your small to medium-sized business (SMB). If you feel like you have outgrown your accounting solution but are nervous about making a change, here are a few things to remember that should help put your mind at ease.

Software tailored to your needs

One thing that can stop business leaders in their tracks is the idea that because you’ve outgrown your current accounting software, you automatically have to move up to an enterprise level system. This can be a deal breaker for budget-conscious executives who don’t want to pay for software features they’ll never use.

It should be reassuring to know there are accounting solutions out there that can be tailored specifically to meet your needs. These cost-effective solutions have been streamlined for SMBs, giving you all the capabilities you need, and none of the ones you don’t. If you’re thinking about making the switch from QuickBooks to a more robust accounting system, consider Gravity Software® (Gravity). More than just accounting, Gravity has the functionality you need to move your business forward. This includes capabilities like multi-entity, inter-company transactions, dimensional reporting, bill of materials, job costing, full audit trail and more. As a cloud-based accounting software, Gravity gives you the flexibility, functionality and real-time insights you need to stay agile and continue growing your business.

Easy-to-use systems

For accountants and managers who are working in their accounting instance every day, the prospect of leaving that software and learning an entirely new system can be daunting. That’s why when you’re looking to transfer to a new solution, you need to select cloud-based accounting software that is more sophisticated without being harder to use. Software that is intuitive and easy to use means it will take less time for your accounting staff to get up to speed, so they can start delivering insights faster.

Gravity allows users to view financial data in personalized dashboards that meet your exact business need. Our intuitive multi-company accounting software also comes with an Advanced Find Query, Global Search, Segmented Chart of Accounts and dimensional reporting that make it quick and easy to find the information you need. With access to real-time data in an easy-to-use interface, your accounting department can spend less time on frustrating, manual processes, and more time on the critical financial analysis that will benefit your business.

5 significant disadvantages to upgrading to a more complex enterprise accounting software

Technology behind the software

Often, business leaders are hesitant to try new software systems because they don’t want to switch from a known technology provider to some unproven vendor. They want the quality, consistency, security and support that comes with software backed by major tech companies. So, if you’re thinking about switching from Microsoft Dynamics GP (formerly known as Great Plains), for example, you may be reluctant to leave Microsoft, even if Dynamics GP is no longer meeting your needs.

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But just because you’re looking to switch software doesn’t mean you have to venture into the technology wilderness. Gravity is built on the Microsoft Power Platform (aka Dynamics 365), so you get all the benefits of Microsoft within a more robust software solution. With the Power Platform, you can utilize fully integrated apps, business intelligence solutions and other powerful functionality that are all baked into Gravity’s multi-company accounting software.

[Related: Looking at Microsoft's Dynamics 365 Business Central for Your Next Accounting System?]

Easy implementation

One of the things that can make business owners nervous about transitioning to new accounting software is the process of actually implementing the new system and migrating your important data to a new server. This is especially true for smaller companies that don’t have dedicated IT personnel on staff. But the important thing to remember here is that you don’t have to do it alone.

Many software providers partner with implementation firms that specialize in helping SMBs make a smooth transition to specific software. When you have a partner that knows all the ins and outs of a particular solution, they can help facilitate a transition that minimizes operational disruptions and maximizes efficiencies across the board. When searching for a new accounting software solution, also look for one that has a partner network to facilitate a smooth implementation process.

Transitioning to a cloud-based accounting software system is never a decision that should be taken lightly. But it also shouldn’t feel like a massive overhaul with a Go-Live date that is far in the future. You simply need to weigh your vendor options carefully and choose a partner that can provide the functionality, ease of use, technology and support that you need to take your company to the next level. By doing this, you can avoid many of the major hurdles that keep business leaders up at night, and enjoy a seamless software transition that ultimately increases operational efficiency and helps grow your business.

Ready to make the switch to a more robust accounting solution? Contact Gravity today to schedule an online demo and see how our powerful solution can drive results for your business.

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