Accounting Software for Subscription-Based Companies

Simplify billing, revenue recognition, and multi-entity management with Gravity Software's powerful, cloud-based platform.

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Table of contents

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  • Why subscription-based companies need better accounting software

    • Why subscription-based companies need better accounting software

    Gravity Software's subscription billing icon - multi-entity accounting software for subscription-based companies.

    From tiered pricing models and contract renewals to GAAP-compliant revenue recognition and multi-entity reporting, the demands on your subscription based company's accounting team can quickly outpace entry-level or outdated software. What once worked no longer scales.

    That’s where Gravity Software makes the difference. Natively built on the Microsoft Power Platform, Gravity empowers subscription-based businesses to streamline multi-entity accounting, automate billing and revenue recognition, and gain real-time visibility across every entity. With Gravity, you get the flexibility to grow — and the confidence to scale without limits.

    Request a demo today to see firsthand how Gravity helps subscription-based companies thrive.

  • Why subscription-based companies choose Gravity Software

    • Why subscription-based companies choose Gravity Software

    Gravity-Software-Cloud-Accounting-Logo-Tag-Vertical

    Subscription-based businesses come in all shapes and sizes—SaaS platforms, XaaS providers, gyms, subscription boxes, professional memberships, and beyond. No matter the model, managing subscription billing and accounting shouldn’t slow you down. 

    With Gravity Software, you can easily set up and manage contract details, whether your clients are billed monthly, annually, or through custom escalations and renewals. Payment processing and revenue recognition are fully automated and always aligned with accounting standards, giving you confidence in every report. Multi-entity financials become simple to consolidate, with seamless reporting across subsidiaries, franchises, or multiple locations. If your business also handles products, Gravity even enables you to track and manage inventory right alongside your subscription billing.

    By replacing complexity with automation and insight, Gravity Software frees you to focus on what matters most: retaining loyal customers, scaling your business, and driving long-term profitability.

    Watch our Subscription Billing demo video below to see how Gravity Software simplifies billing cycles, revenue recognition, and reporting for subscription-based businesses.

  • Benefits of multi-entity subscription-based accounting software

    • Benefits of multi-entity subscription-based accounting software

    Gravity multi-entity accounting icon – streamline financials across multiple entities of subscription-based companies.

    As your business grows, so do the accounting challenges. Managing contract renewals, tracking deferred revenue, ensuring GAAP compliance, and consolidating reports across multiple entities can stretch traditional accounting systems to the breaking point. 

    That’s why subscription-based companies turn to Gravity Software. Purpose-built on the Microsoft Power Platform, Gravity gives you the power to unify complex financial processes under one system. Whether you’re overseeing multiple locations, managing global subsidiaries, or balancing recurring billing cycles, Gravity delivers the automation, accuracy, and insight you can trust.

    1

    Manage billing cycles

    Define contracts, set flexible billing schedules, and automate renewals to keep revenue flowing—monthly, annually, or on custom terms.

    2

    Maintain compliance

    Automatically recognize revenue and expenses in the right periods for accurate, GAAP-compliant, audit-ready financials.

    3

    Gain deeper insights

    Connect financial data with Microsoft 365 apps and Power BI for end-to-end visibility from lead to cash, retention, and profitability.

    4

    Streamline multi-entity consolidation

    Easily consolidate financials across locations, franchises, or subsidiaries with real-time visibility in one system.

    5

    Future-proof your growth

    Scale seamlessly as you expand into new markets or offerings—no costly system upgrades or replacements needed.

    6

    See Gravity in Action

    Unlock these benefits for your subscription-based company — schedule a demo with Gravity Software today.

    schedule a demo with Gravity Software

  • Client Spotlight: Subscription-based accounting software in action

    • Client Spotlight: Subscription-based accounting software in action

    Daniel Rodriguez of Alivi benefits from Gravity Software's accounting solution for subscription-based companies.

    When QuickBooks and Sage both could not provide the detail Alivi needed for its entities and subsidiaries (which rolled into their holding company), they knew it was time to make a change. Staff needed help with consolidation and auditing financials, but their current solutions wasted time reconciling key numbers. 

    Upon implementing Gravity Software's cloud-based multi-entity platform, Alivi: 

    • Gained higher productivity without having to grow their staff.
    • Users work in each entity with a single login.
    • Benefited from the ease of company-specific customizations.

    Read the full Alivi case study to dive deeper into their team's experience with Gravity Software.

  • Subscription-based accounting resources

    • Subscription-based accounting resources

    G2 'Users Love Us' badge, recognizing Gravity Software for its high customer satisfaction with an average rating of 4.0 stars or higher.

    Looking to dig deeper? Explore our library of expert resources to help your subscription-based business thrive, including blog articles with insights into subscription accounting best practices, user guides to help you maximize Gravity’s platform features, and more.

    Billing Automation
    Explore the must-have features of subscription billing software that simplify recurring billing, improve accuracy, and give your business the insights it needs to grow.
    Multi-Entity Guide
    Explore our comprehensive Multi-Entity Accounting Guide to learn how Gravity Software simplifies complex structures, improves efficiency, and gives subscription-based companies real-time insights.
    Customer Payment Portal
    Learn how Gravity’s customer payment portal helps service-based businesses get paid faster, reduce manual work, and deliver a better billing experience for customers.
    Cloud Accounting Guide
    Explore our ultimate guide to cloud accounting software, from entry-level to ERP, and learn how to choose the right solution for scaling multi-entity businesses.
    Recurring Billing
    Learn how recurring billing software automates invoicing and revenue recognition, reduces churn, and scales multi-entity finance on the Microsoft Power Platform.
    Multi-entity Success
    Discover how Onefire replaced QuickBooks Enterprise, simplified recurring financial reporting, and scaled with Gravity’s cloud accounting platform.
    Big ERP Features
    Discover the essential big ERP features that help growing businesses scale operations, improve efficiency, and compete without the high costs of traditional enterprise systems.
    Power BI Accounting
    Learn how accounting software with built-in Power BI delivers real-time dashboards, deeper insights, and smarter decisions for multi-entity businesses.
    Demo Video
    Watch Gravity Software’s new demo video to see how our multi-entity subscription-billing accounting software simplifies reporting.
  • Subscription-based accounting software FAQs

    • Subscription-based accounting software FAQs

    Gravity Software salesperson icon for subscription-based accounting FAQs.

    Choosing the right accounting software is a big decision—especially for subscription-based companies with complex billing cycles and multi-entity operations. Finance leaders want to know how the solution handles features, scalability, and implementation. That’s why we’ve compiled answers to the most common questions CFOs, controllers, and accounting teams ask about Gravity Software and how it’s built to meet the unique demands of subscription-driven businesses.

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    How does Gravity Software help subscription-based companies scale?

    Gravity Software is natively-built for multi-entity, subscription-driven businesses. As your company expands into new markets, locations, or product offerings, Gravity scales with you — no costly system replacements or manual workarounds. Our platform automates billing cycles, revenue recognition, and consolidations across multiple entities, ensuring your accounting team can keep pace with growth. 

    What makes Gravity Software different from QuickBooks or Sage for subscription accounting?

    Unlike entry-level solutions, Gravity Software automates intercompany transactions, GAAP-compliant revenue recognition, and multi-entity consolidations in real time. QuickBooks and Sage often require manual work or third-party add-ons, while Gravity’s native capabilities streamline everything in one cloud-based system. You also gain advanced reporting with Microsoft Power BI integration, giving you insights that legacy tools can’t match. 

    How does Gravity Software integrate with Microsoft tools like Microsoft 365 and Power BI?

    Gravity Software is natively built on the Microsoft Power Platform, which means it seamlessly connects with Microsoft 365 apps (Outlook, Excel, Teams) and Power BI for real-time dashboards. Subscription-based companies benefit from unified workflows — from contract management in Outlook to automated reporting in Power BI — all within the same Microsoft ecosystem.Shape 

    How long does it take to implement Gravity Software for a subscription-based business?

    Implementation time varies based on the complexity of your subscription model and the number of entities you manage. While most implementations are completed in 3–6 months, companies with simpler requirements can often be up and running in as little as 60 days.

    Gravity Premier Partners work closely with your team to standardize your chart of accounts, migrate data, and provide hands-on training. Because Gravity is built on Microsoft’s cloud infrastructure, the process is faster and smoother compared to traditional ERP systems. 

    Is Gravity Software compliant with accounting standards for subscription billing?

    Yes. Gravity Software fully supports GAAP-compliant revenue recognition and deferred revenue tracking. Subscription-based companies can automate recognition schedules, align billing with contract terms, and generate audit-ready financials. This reduces compliance risks and ensures accuracy for reporting and audits. 

    What industries can use Gravity Software for subscription accounting?

    Gravity is flexible enough to serve a wide range of subscription-driven industries, including: 

    • Software companies (SaaS and XaaS providers) 

    • Membership-based organizations 

    • Subscription box businesses 

    • Gyms, health clubs, and wellness services 

    • Professional services firms with recurring contracts 

    If your company relies on recurring revenue and multi-entity structures, Gravity is designed to simplify your financial management. 

    Ready to simplify your subscription-based accounting?

    Stop struggling with outdated or entry-level systems. Gravity Software gives subscription-based companies the tools they need to streamline billing, scale confidently, and gain real-time financial visibility.

    Schedule a demo with Gravity Software today to learn how our solution can revolutionize your organization's financial management.

    schedule a demo with Gravity Software