Multi-entity budgeting software for growing businesses

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Gravity Software Budgets

Create, manage and report budgets across multiple companies without relying on disconnected spreadsheets. Gravity Software brings budgeting, accounting and multi-entity financial reporting together in one cloud-based platform.

Build budgets by account or dimension, bring data in from Excel, manage the review and activation process, and give decision-makers a clearer view of planned and actual financial performance.

  • What is multi-entity budgeting software?

    • What is multi-entity budgeting software?

    Multi-entity budgeting software helps organizations create and manage budgets for multiple companies, subsidiaries, locations or business units within one connected financial system.

    Rather than maintaining separate spreadsheets for every entity, finance teams can standardize the budgeting process, control which budgets are active and incorporate entity-level budgets into consolidated financial reporting.

    Gravity Software integrates budgeting with the underlying accounting data, helping finance teams move from planning to financial analysis without rebuilding reports in a separate system.

  • Bring budgeting and accounting together

    • Bring budgeting and accounting together

    Multi-company budgeting icon representing connected budgeting and accounting across multiple entities

    Managing budgets across multiple entities becomes difficult when every company uses separate workbooks, account structures or reporting processes. Finance teams spend more time collecting data, checking formulas and combining files before they can analyze performance.

    Gravity Software brings budgeting and multi-entity accounting together within one connected platform. Your team can:

    • Create and maintain budgets for individual entities
    • Define budget amounts by general ledger account
    • Budget by dimensions such as department, cost center or business unit
    • Copy and paste existing budget data from Excel
    • Review and approve budgets before they become active
    • Include entity-level budgets in consolidated financial reports

    This connected approach improves consistency while giving each entity the detail needed for its own financial planning.

    Gravity Software Budget Entry Screen for multi-entity businesses showing budget input, management, and reporting features
  • Key multi-entity budgeting capabilities

    • Key multi-entity budgeting capabilities

    Gravity Software brings budget creation, review and reporting into one connected financial management platform. Finance teams can maintain multiple budgets, work with familiar spreadsheet-style tools and analyze planned and actual performance across entities and reporting dimensions.

    Budget spreadsheet icon representing Excel-based budget entry in Gravity Software

    Create budgets using Excel and spreadsheet-style tools

    Many finance teams begin their budgeting process in Excel. Gravity lets users copy and paste budget values from Excel directly into the budget entry grid, reducing manual re-entry while preserving a familiar way of working.

    Spreadsheet mode provides controls for entering formulas, adjusting values and managing budget data within Gravity.

    • Copy and paste budget data from Excel
    • Work with familiar spreadsheet-style controls
    • Enter formulas and update budget values
    • Reduce repetitive data entry
    • Keep budget information connected to your accounting data in Gravity
    Dimension controls icon representing account- and dimension-based budgeting in Gravity Software

    Budget by account and dimension

    Organizations often need more detail than an account-level budget can provide. Gravity’s Budget by Dimension functionality lets finance teams assign budget amounts according to the way the organization manages and reports performance.

    Budgets can be created using dimensions such as:

    • Departments
    • Cost centers
    • Locations
    • Business units
    • Other reporting dimensions established in Gravity

    This additional detail helps leaders understand where resources are planned and compare performance across the parts of the organization they manage.

    Budget review icon representing the approval and activation of multi-entity budgets in Gravity Software

    Review and activate approved budgets

    Gravity helps finance teams control when a budget becomes available for financial reporting.

    Budget records can include information such as the budget name, fiscal year and approver. A budget can remain inactive while it is being prepared or reviewed and then be activated after approval.

    This process helps organizations distinguish working budgets from approved budgets and maintain greater control across multiple entities.

    Multi-company budgeting icon representing financial visibility across multiple entities

    Manage budgets across multiple entities

    Create and track budgets for individual companies while maintaining visibility across the organization. Entity-level budget information can be incorporated into consolidated financial reporting, giving finance leaders a clearer picture of expected performance across the business.

    This is especially valuable for organizations managing subsidiaries, locations or operating companies that require both individual accountability and consolidated oversight.

    Budget search icon representing quick access to budget records and saved views in Gravity Software

    Access the budget information you use most

    Gravity’s Budget Entry screen gives finance teams a central place to view and manage budget records.

    Users can pin preferred views for faster access and see important budget information such as:

    • Budget name
    • Fiscal year
    • Approver
    • Status
    • Associated company or reporting structure
    Financial budgeting video icon representing budget creation, management and reporting in Gravity Software

    See how budgeting works in Gravity Software

    Watch this demonstration to see how finance teams can create multiple budgets, work with Excel, budget by dimension and compare budgeted amounts with actual financial results in Gravity Software.

    Dimension settings icon representing detailed budget planning by department, location, cost center or business unit

    Use Budget by Dimension for more detailed planning

    Budget by Dimension helps organizations connect financial plans with the departments, locations, cost centers or business units responsible for performance.

    Watch the feature demonstration to see how dimensional budgets are established and managed in Gravity Software.

  • Why growing organizations choose Gravity Software

    • Why growing organizations choose Gravity Software

    Gravity combines budgeting with multi-entity accounting, financial reporting and operational functionality in one cloud-based platform.

    Organizations can manage individual entities without losing visibility across the broader business. This makes Gravity well suited for growing companies that have moved beyond entry-level accounting systems but do not want the cost and complexity of a traditional ERP implementation.

    With Gravity, finance teams gain:

    • One connected financial system for multiple entities
    • Entity-level and consolidated financial visibility
    • Account- and dimension-based budgeting
    • Built-in budget controls
    • Excel and Microsoft ecosystem connectivity
    • Financial reporting based on current accounting data
    • A platform that can expand as the organization grows

    Extend financial management with AI and accounting automation

    Microsoft 365 Copilot, Power Automate and other AI-enabled tools can help finance teams create more efficient financial workflows.

    These tools can reduce repetitive work, improve access to financial information and give finance teams more time to analyze budgets and business performance.

    Explore accounting automation with Gravity Software

  • Why growing organizations choose Gravity Software

    • Why growing organizations choose Gravity Software

    Gravity Software logo representing connected multi-entity budgeting and financial management

    Gravity combines budgeting with multi-entity accounting, financial reporting and operational functionality in one cloud-based platform.

    Organizations can manage individual entities without losing visibility across the broader business. This makes Gravity well suited for growing companies that have moved beyond entry-level accounting systems but do not want the cost and complexity of a traditional ERP implementation.

    With Gravity, finance teams gain:

    • One connected financial system for multiple entities
    • Entity-level and consolidated financial visibility
    • Account- and dimension-based budgeting
    • Built-in budget controls
    • Excel and Microsoft ecosystem connectivity
    • Financial reporting based on current accounting data
    • A platform that can expand as the organization grows
  • Customer results: Onefire Holding Co.

    • Customer results: Onefire Holding Co.

    Robert Everman, COO of Onefire Holding Co. and Gravity Software customer

    Onefire Holding Co., a Muscogee (Creek) Nation investment and asset organization, previously relied on QuickBooks Enterprise to manage its multi-entity accounting. Separate company files, disconnected applications and time-consuming reporting made it difficult for its finance team to maintain organization-wide visibility.

    After moving to Gravity Software, Onefire brought all 17 entities into one database, automated intercompany processes and simplified consolidated financial reporting. The company reduced the time required for accounting functions by 50% and shortened a reporting process that had taken nearly a month to just a few days. Onefire’s customer story

    “With 17 separate entities, the ability to create and prepare reports that roll up all our companies with ease has been a game-changer. We’ve reduced our month-end close time by 50%, and we now produce reports 3x faster.”

    Robert Everman, COO, Onefire Holding Co.

     

  • Explore multi-entity budgeting and financial management resources

    • Explore multi-entity budgeting and financial management resources

    G2 'Users Love Us' badge recognizing Gravity Software for high customer satisfaction in multi-entity accounting software

    Explore resources covering multi-entity budgeting, accounting, consolidated financial reporting, automation and Microsoft business intelligence to support better planning and financial decision-making across your organization.

    Multi-entity accounting software

    See how Gravity connects budgeting and financial management for multiple companies within one multi-entity accounting system.

    Consolidated financial reporting

    Explore how consolidated reporting brings entity-level budgets and actual financial results together for organization-wide visibility.

    Financial reporting structure

    See how Gravity supports account- and dimension-based reporting across entities, departments, locations and other areas of the business.

    Accounting automation for mid-market organizations

    Explore how connected workflows reduce manual accounting work and support more efficient financial operations across multiple entities.

    Power BI financial reporting

    See how Gravity and Power BI help organizations visualize budget, actual and other connected financial data through interactive reports and dashboards.

    Watch Gravity’s 11-minute overview

    See how Gravity supports multi-entity accounting, budgeting, consolidated reporting, automation and financial management.

  • Frequently asked questions

    • Frequently asked questions

    Salesperson assisting with accounting software for multiple businesses with budgeting needs

    Find answers to common questions about Gravity Software’s multi-entity budgeting features, Excel compatibility, Budget by Dimension, budget activation and financial reporting. For additional information, contact Gravity Software.

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    What is multi-entity budgeting software?

    Multi-entity budgeting software enables finance teams to create, manage and report budgets for multiple companies, subsidiaries, locations or business units within one connected system. It provides entity-level control while supporting consolidated financial visibility.

    Can Gravity manage separate budgets for multiple entities?

    Yes. Gravity allows organizations to maintain budgets for individual companies and incorporate those budgets into multi-entity and consolidated financial reporting.

    Can I import budget information from Excel?

    Gravity lets users copy and paste budget data from Excel directly into the budget entry grid. Spreadsheet mode also provides familiar controls for entering formulas and adjusting budget values.

    What is Budget by Dimension?

    Budget by Dimension lets organizations define budget amounts using dimensions such as departments, cost centers, locations or business units. This provides more detailed planning and reporting than budgeting only by general ledger account.

    Does Gravity support a budget approval process?

    Gravity lets organizations identify an approver and control whether a budget is active. A budget can remain inactive while it is being prepared or reviewed and then be activated after approval.

    Can budgets be used in consolidated financial reports?

    Yes. Entity-level budget information can be included in consolidated financial reports, helping leaders evaluate expected performance across multiple companies.

    Does Gravity work with Power BI and Excel?

    Yes. Finance teams can copy and paste budget information from Excel into Gravity and use Power BI to create interactive financial reports and analyze entity-level, dimensional and consolidated results.

    Can Gravity compare budgeted and actual financial results?

    Gravity’s connected accounting and reporting capabilities allow budget information to be reported alongside financial results, helping organizations evaluate performance at the entity, dimension and consolidated levels.

    Is Gravity only a budgeting application?

    No. Budgeting is part of Gravity’s broader cloud-based business management platform. Gravity also supports multi-entity accounting, accounts payable, accounts receivable, general ledger, financial reporting, purchasing, inventory and other financial and operational capabilities.

    How can I see Gravity’s budgeting capabilities?

    Schedule a personalized demo to see how budgeting, dimensional reporting and multi-entity financial management work together in Gravity Software.

    Bring your multi-entity budgets into one connected system

    Schedule a personalized demo to see how Gravity Software can help your finance team create, review, activate and report budgets across multiple companies while maintaining entity-level detail and consolidated financial visibility.

    schedule a demo with Gravity Software