Healthcare Accounting Software | Real-Time Multi-Entity Insights

Why healthcare organizations need better accounting software

Why healthcare organizations need better accounting software

Managing healthcare financials is no small task. From patient billing to vendor payments, healthcare organizations juggle strict compliance standards, multiple entities or locations, and the demand for real-time insights.

Entry-level systems like QuickBooks — or legacy, on-premise solutions — weren’t built to handle HIPAA compliance, multi-entity consolidations, or the real-time insights today’s healthcare leaders require.

The right healthcare accounting software should be cloud-based, HIPAA-compliant, and built for scalability. For providers managing multiple practices, clinics, or subsidiaries, the ability to consolidate financials in real time is no longer optional — it’s essential to staying compliant, efficient, and profitable.

That’s why more healthcare organizations are moving to modern, multi-entity accounting software that eliminates manual processes, automates intercompany transactions, and gives finance leaders instant access to actionable insights.

See how Gravity can simplify your healthcare accounting — and schedule a demo today!

Why choose Gravity Software for healthcare accounting

Why choose Gravity Software for healthcare accounting

Healthcare organizations face complex financial challenges — from HIPAA compliance and multi-entity operations to the growing demand for real-time insights. Legacy systems often leave finance teams relying on manual workarounds, limited reporting, and security risks.

That’s why healthcare providers choose Gravity Software. Purpose-built for multi-entity organizations, Gravity combines automation, compliance, and advanced reporting on Microsoft’s secure cloud platform.

Built on Microsoft Power Platform

Unlike other accounting solutions that require clunky integrations, Gravity is developed directly on Microsoft’s enterprise-grade Power Platform. That means built-in HIPAA compliance, enterprise-level security, and seamless integration with Microsoft 365, Power BI, and Teams.

Multi-entity management without workarounds

Whether you manage multiple clinics, practices, or healthcare subsidiaries, Gravity enables real-time consolidations and reporting across all entities — without Excel exports or manual reconciliations.

Advanced reporting for healthcare finance leaders

With Microsoft Power BI embedded, your finance team gets interactive dashboards that track financial performance across entities, departments, and service lines.

Efficiency that frees up time for patient care

By automating accounts payable, reconciliations, and intercompany transactions, Gravity frees finance teams from manual tasks — giving them time to focus on budgeting, compliance, and strategic growth.

Discover why healthcare organizations choose Gravity Software — schedule a demo today. Then, see how they streamline healthcare accounting with Gravity in the video below.

Benefits of multi-entity healthcare accounting software

Benefits of multi-entity healthcare accounting software

Healthcare organizations often grow into multiple locations, subsidiaries, or service entities. Managing financials across all of them with a single source of truth is critical for compliance and decision-making.

Traditional systems force teams into manual workarounds, while Gravity Software automates and streamlines the entire process.

With Gravity, healthcare leaders can:

HIPAA compliance and data security

Maintain HIPAA compliance and safeguard sensitive data with enterprise-grade security.

Multi-entity financial reporting

Consolidate and analyze financials across all clinics, practices, and entities in real time.

Cross-organization efficiency

Sync accounts payable with EMR/EHR systems to cut costs and increase financial visibility across the organization.

Automated Accounts Payable

Streamline invoice processing, vendor payments, and reconciliations without manual entry.

Advanced reporting & Business Intelligence

Get actionable insights with Microsoft Power BI dashboards tailored for healthcare organizations.

Client Spotlight: Dr. Tavel Family Eye Care

Client Spotlight: Dr. Tavel Family Eye Care

Tera Carpenter, VP of Finance & HR at Dr. Tavel Family Eye Care, highlighting accounting efficiency gains with Gravity Software

Dr. Tavel Family Eye Care, a multi-location optometry healthcare provider in Indiana, outgrew QuickBooks as they expanded into more than a dozen entities. Manual processes and limited reporting made it difficult to consolidate financials and stay efficient.

By switching to Gravity Software’s multi-entity accounting solution, Dr. Tavel automated reconciliations, streamlined accounts payable, and gained real-time financial visibility across all entities.

"With all the time we’re saving on bank reconciliation, month-end close, and other routine tasks, we can do more financial analysis, budgeting, and providing valuable feedback to the company on strategic direction."
— Tera Carpenter, VP of Finance & HR

Read the full Dr. Tavel Family Eye Care Case Study ›

Experience the same results as Dr. Tavel — Schedule a Demo

Healthcare accounting resources and insights

Healthcare accounting resources and insights

G2 'Users Love Us' badge, recognizing Gravity Software for its high customer satisfaction with an average rating of 4.0 stars or higher

Healthcare leaders need tools and strategies to stay ahead of financial and compliance challenges. Explore our curated insights and case studies to better understand the future of healthcare accounting.

HIPAA Compliant Accounting

Explore the must-have features of HIPAA-compliant accounting software that safeguard patient data and support multi-entity healthcare organizations.

Healthcare Accounting Trends

Stay ahead of the curve: explore seven key trends—from automation and AI to consolidation and new regulations—that are redefining healthcare accounting and how to prepare now.

Multi-Location Accounting Software

Discover how scalable, multi-entity accounting software helps healthcare practices streamline operations, improve visibility, and grow without added complexity.

Multi-Entity Accounting Guide

Understand the benefits, challenges, and solutions for managing multiple entities with one secure, cloud-based platform.

AI in Healthcare Accounting

Explore how AI and automation are transforming multi-entity healthcare accounting, from AP automation to predictive analytics and real-time financial insights.

Dental Accounting Success

See how The Smile, a multi-location dental company with 11 entities, replaced manual spreadsheets with Gravity’s cloud-based multi-entity accounting software to achieve cost savings, real-time reporting, and efficiency.

Power BI Accounting

See how accounting software with built-in Power BI empowers multi-entity and multi-location organizations — including healthcare providers — with real-time insights, seamless reporting, and smarter financial decisions.

Power Platform Accounting

Learn why accounting software built on the Microsoft Power Platform delivers scalability, automation, and real-time insights for multi-entity organizations such as healthcare providers.

Gravity Demo Video

Watch this 7-minute highlight demo to see how Gravity Software’s multi-entity accounting solution automates transactions, streamlines reporting, and supports industries like healthcare with AI-powered efficiency.

Frequently asked questions

Frequently asked questions

When healthcare organizations evaluate new accounting solutions, finance leaders consistently raise questions about HIPAA compliance, multi-entity management, reporting, and security. These areas are critical because healthcare finance isn’t just about numbers — it’s about protecting patient data, ensuring regulatory compliance, and scaling across multiple clinics, practices, or subsidiaries.

Below are the most common questions we hear from healthcare providers considering Gravity Software.

What is healthcare accounting software?

Healthcare accounting software manages revenue cycles, consolidates multi-entity financials, and automates key processes like invoicing, expense tracking, and compliance reporting.

What makes healthcare accounting unique?

Healthcare organizations face strict compliance requirements and often manage multiple entities such as clinics, practices, and subsidiaries. This complexity demands accounting software that ensures HIPAA compliance, offers secure cloud access, and provides advanced reporting across all entities.

Is Gravity accounting software HIPAA compliant?

Yes. Gravity Software is natively built on the Microsoft Power Platform, which is HIPAA compliant and designed with enterprise-grade security. This ensures sensitive financial and patient-related data remains protected.