Nonprofit Accounting Software | Fund & Multi-Entity | Gravity

Simplifying financial management for nonprofits

Simplifying financial management for nonprofits

Hot air balloon icon representing simplified financial management for nonprofit organizations.

Nonprofit organizations often manage complex financial structures that include restricted funds, grants, multiple programs, and growing reporting requirements. As organizations expand, many outgrow entry-level or legacy accounting systems and need a more centralized approach to financial management.

Nonprofit accounting software helps organizations improve financial visibility, streamline reporting, and maintain transparency for boards, auditors, donors, and stakeholders. The right system also supports multi-fund accounting, real-time reporting, and a full audit trail.

Gravity Software provides a flexible, cloud-based nonprofit accounting and financial management solution built on the Microsoft Power Platform. Designed to support growing nonprofits, the platform functions as a scalable nonprofit ERP while helping organizations maintain GAAP-compliant and FASB-aligned reporting standards.

Explore how this works by scheduling a live demo.

Purpose-built for nonprofit accounting

Purpose-built for nonprofit accounting

Unlike traditional accounting systems, nonprofit accounting software must support fund tracking, compliance and detailed reporting across programs, grants and entities.

Gravity Software is designed to help growing nonprofits with multiple entities or locations:

Track restricted and unrestricted funds
Manage multiple nonprofit entities
Improve financial visibility across programs and entities
Simplify donor reporting and improve donor transparency
Deliver audit-ready reporting for boards and auditors
Support GAAP and FASB reporting requirements for nonprofits
Reduce manual processes and reliance on spreadsheets

See how Gravity supports nonprofit accounting needs by scheduling a demo today.

Key features for nonprofits

Key features for nonprofits

Growing nonprofits with multiple entities, locations, programs or funds need more than standard financial tools. Gravity Software provides the visibility, control and flexibility to manage complex financial structures, automate accounting processes and improve reporting across the organization.

Multi-entity accounting and consolidations

Manage multiple organizations or locations within a single system. Multi-entity accounting helps simplify consolidations, improve financial visibility and maintain consistent financial controls across the organization.

Advanced fund accounting

Track and manage funds with visibility into how resources are allocated and used. This supports fund accounting best practices, including accurate 501(c)(3) financial reporting, supporting compliance requirements and improving transparency for donors and stakeholders.

Grant and program tracking

Track financial activity by fund, grant, program, department, location or other dimensions without relying on separate spreadsheets or an overly complex chart of accounts. Flexible dimensions help nonprofits analyze financial information from different perspectives while maintaining a consistent accounting structure.

Allocations and accounting automation

Reduce manual work by automating recurring accounting processes and allocating shared expenses across funds, programs, departments, locations or entities. This helps improve efficiency and maintain consistency across the organization.

With Microsoft 365 Copilot, nonprofits can also use AI to help analyze financial information, summarize insights and work with financial data alongside the Microsoft tools they already use.

Financial reporting and distribution

Create financial reports by entity, fund, program, department or other dimensions and consolidate financial information across the organization. Real-time reporting gives finance teams greater visibility, while automated report distribution helps deliver recurring financial information to executives, board members and other stakeholders.

Built on Microsoft's Power Platform

Leverage a secure, scalable platform built on the Microsoft Power Platform, with available integrations and the Microsoft ecosystem helping connect accounting, reporting, automation and other business processes.

Benefits of multi-entity nonprofit accounting software

Benefits of multi-entity nonprofit accounting software

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Managing multiple entities, chapters or locations can make nonprofit accounting increasingly complex. Separate financial records still need to be maintained, while leadership needs visibility across the entire organization.

With multi-entity accounting software, nonprofits can:

Maintain separate financial records for each entity or location
Consolidate financial information across the organization
Compare performance across entities, programs and locations
Standardize financial processes and reporting structures
Improve visibility for finance teams and nonprofit leadership
Strengthen board, auditor and stakeholder reporting
Reduce spreadsheets and manual consolidation
Add entities or locations without adding disconnected accounting systems

See how Gravity simplifies multi-entity nonprofit accounting by scheduling a demo today.

When nonprofits outgrow their accounting software

When nonprofits outgrow their accounting software

Many nonprofits rely on entry-level or legacy accounting systems that worked well when their financial operations were less complex. As organizations add entities, locations, funds or programs, these systems may require more manual processes, spreadsheets and workarounds to support evolving financial and reporting needs.

Common signs include:

Managing multiple entities or locations in separate accounting systems
Difficulty tracking funds, grants and programs
Heavy reliance on spreadsheets for allocations and reporting
Manual consolidation across entities
Limited reporting capabilities for leadership, boards and auditors
Inconsistent charts of accounts or reporting structures
Too much time spent on manual accounting processes

Gravity Software brings multi-entity accounting, financial reporting and accounting automation into one centralized platform, helping growing nonprofits manage greater complexity without adding disconnected systems and manual processes. See what switching looks like in practice by scheduling a demo.

Nonprofit accounting software vs. QuickBooks

Nonprofit accounting software vs. QuickBooks

QuickBooks can be a practical starting point for nonprofits with relatively straightforward accounting needs. As organizations add entities, locations, funds, grants or more complex reporting requirements, they may need capabilities that require additional processes or workarounds in an entry-level accounting system.

Understanding the differences can help nonprofits determine when a more scalable financial management system may be appropriate.

Fund accounting

Nonprofits may use classes or other tracking methods in QuickBooks to organize financial activity. More advanced nonprofit accounting software can provide a structured approach to tracking funds, grants, programs and restrictions while supporting nonprofit reporting requirements.

Multi-entity accounting

Managing multiple nonprofit entities in separate company files can make consolidated reporting and organization-wide visibility more difficult. Multi-entity accounting brings separate entities into one system while maintaining individual financial records and consolidated visibility.

Dimensions and reporting

As reporting requirements expand, nonprofits may need to analyze financial information across funds, grants, programs, departments, locations and entities. Dimensional reporting provides greater flexibility without relying on an increasingly complex chart of accounts or spreadsheets.

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Accounting automation

Growing transaction volumes and more complex approval processes can increase manual accounting work. Accounting automation can help streamline recurring processes, approvals, allocations and other financial workflows.

Financial report with chart analysis representing consolidated financial visibility for nonprofits

Consolidated financial visibility

Nonprofit leaders, boards and finance teams often need both detailed financial information and an organization-wide view. A multi-entity financial management system can provide real-time reporting across entities while preserving entity-level detail.

When to consider moving beyond QuickBooks

A nonprofit may be ready to evaluate a more advanced accounting system when it:

Manages multiple entities or locations
Relies on spreadsheets for consolidation and reporting
Needs more flexible fund, grant or program reporting
Performs allocations or other recurring processes manually
Needs consistent reporting structures across entities
Requires greater financial visibility for leadership, boards or auditors

QuickBooks may continue to work well for nonprofits with relatively straightforward accounting needs. For organizations managing multiple entities, locations and increasingly complex financial structures, Gravity Software provides multi-entity accounting, fund and program tracking, accounting automation and real-time reporting in one platform.

Schedule a demo to see how Gravity supports growing nonprofit organizations.

Why Gravity Software for growing nonprofits

Why Gravity Software for growing nonprofits

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Gravity Software is designed for growing nonprofits that need to manage multiple entities, locations, funds or programs without relying on disconnected accounting systems and spreadsheets.

By connecting multi-entity accounting, financial reporting and accounting automation, Gravity gives finance teams greater visibility and control as their organizations become more complex.

Built for nonprofits that:

Manage multiple entities, chapters or locations
Need to track funds, grants and programs across the organization
Have outgrown QuickBooks, legacy accounting systems, spreadsheets or disconnected financial processes
Need consolidated and entity-level financial reporting
Want to automate recurring accounting processes and reduce manual work
Need consistent financial controls and reporting structures as they grow

Why nonprofits choose Gravity

Multi-entity accounting and consolidations in one database
Flexible dimensional reporting across funds, programs and entities
Accounting automation and allocations
Real-time financial reporting and visibility
Microsoft ecosystem with Microsoft 365 Copilot capabilities
A scalable financial platform that can support increasing organizational complexity

See how Gravity can support your nonprofit's financial operations by scheduling a demo.

Client spotlight - British Institute of Innkeeping (BII)

Client spotlight - British Institute of Innkeeping (BII)

The British Institute of Innkeeping needed a nonprofit accounting solution that could support more complex fund management and reporting. Its previous system, Sage 50Cloud, lacked the multi-fund capabilities and real-time reporting BII needed as the organization grew.

After implementing Gravity Software, BII gained the ability to segment funds, produce audit-ready financial reports and maintain a clear audit trail. The organization improved its reporting processes while gaining greater insight into financial activity across its funds.

See how BII transformed its financial operations with Gravity Software in the full case study.

Nonprofit accounting resources

Nonprofit accounting resources

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Making informed financial decisions starts with having the right information. Whether you’re exploring new technology, refining your reporting processes, or looking for ways to increase transparency for donors and board members, these guides and articles can help. Explore practical insights to strengthen your nonprofit’s financial management and support your mission.

Outgrown QuickBooks?

Learn the key signs your nonprofit has outgrown QuickBooks and explore a more scalable approach to financial management.

Fund accounting

Learn nonprofit fund accounting best practices, reporting strategies, and how modern accounting software helps organizations improve financial visibility and operational efficiency.

Multi-entity nonprofit accounting

Discover how multi-entity accounting helps nonprofits manage multiple organizations, programs, or locations within a single system.

Financial visibility

Explore how nonprofit leaders can improve financial oversight, strengthen accountability and gain real-time visibility across programs, funds and entities.

Financial transparency

Learn how nonprofits can improve financial transparency, strengthen donor trust, support board reporting and maintain audit-ready financial information.

CRM and accounting integration

Learn how connected CRM and accounting systems can help nonprofits improve donor management, reduce manual processes and gain better financial and operational visibility.

Choosing Accounting Software

Learn what to consider when evaluating nonprofit accounting software, including fund accounting, reporting, scalability, automation and total cost of ownership.

Demo Highlights

Watch a 11-minute overview of Gravity Software to see how organizations simplify accounting, reporting, and multi-entity financial management in the cloud.

Nonprofit accounting software FAQs

Nonprofit accounting software FAQs

Choosing the right nonprofit accounting software often raises important questions—especially as organizations evaluate their current systems, reporting needs and plans for growth. The following answers address common considerations around fund accounting, scalability and selecting a solution that can support increasing financial complexity.

What is the best accounting software for nonprofits?

The best nonprofit accounting software supports fund accounting, grant tracking, and detailed reporting while providing audit-ready reporting, donor transparency, and GAAP/FASB compliance. Gravity Software supports fund accounting, grant and program tracking, multi-entity accounting, real-time reporting and audit trails for growing nonprofit organizations.

Does nonprofit accounting software support multiple entities or locations?

Yes. Multi-entity nonprofit accounting software can help organizations manage multiple entities, chapters, programs or locations within a single system while maintaining separate financial records and providing consolidated financial visibility across the organization.

What is a good QuickBooks alternative for nonprofits?

A good QuickBooks alternative for growing nonprofits should support fund accounting, multi-entity management, dimensional reporting, accounting automation and consolidated financial visibility. Gravity Software is designed for nonprofits that have outgrown QuickBooks and need to manage multiple entities, locations, funds or programs within one financial system.

What is fund accounting software for nonprofits?

Fund accounting software helps nonprofits track financial resources by fund and restriction so they can maintain visibility into how money is received, allocated and used. It supports nonprofit financial reporting, transparency and compliance while helping organizations track restricted and unrestricted funds.

How does nonprofit accounting software improve financial visibility?

Nonprofit accounting software provides real-time access to financial data across funds, programs, entities and locations, helping finance teams and leadership improve decision-making while supporting accurate, audit-ready reporting.

How much does nonprofit accounting software cost?

Nonprofit accounting software costs vary based on the number of users, entities or locations, and the functionality required. Entry-level and legacy accounting systems may have different pricing structures, while more advanced solutions may include multi-entity accounting, fund and program tracking, automation and consolidated reporting. Organizations should evaluate both implementation and software costs when comparing solutions.

See Gravity Software in action

See Gravity Software in action

See how Gravity Software helps growing nonprofits bring fund accounting, multi-entity financial management, reporting and accounting automation together in one system. In this 11-minute overview, you'll see how Gravity helps organizations reduce manual processes and gain greater financial visibility across entities, locations, funds and programs.

Watch the demo to see Gravity Software's multi-entity accounting, financial reporting, dashboards and accounting automation in action.

Ready to see how Gravity Software can support your nonprofit's accounting and reporting requirements? Schedule a personalized demo.