Franchise Accounting Software | Manage Multiple Locations with Ease

Why franchises need better accounting software

Why franchises need better accounting software

Running multiple franchise locations is rewarding, but managing finances across entities can quickly become overwhelming. Outdated or entry-level software makes it harder to consolidate reports, track performance, and scale with confidence. Manual intercompany accounting is one of the biggest pain points for franchises, leading to duplicate entries and reconciliation errors.

That’s where Gravity Software comes in. Purpose-built for growing franchises, our multi-entity accounting solution lets you manage all your locations in one system while drilling down into the performance of each business. Built natively on the Microsoft Power Platform, it gives you flexibility, security, and seamless integration with the tools you already use.

Schedule a demo to see how Gravity can streamline your franchise accounting.

Why choose Gravity Software for franchise accounting software

Why choose Gravity Software for franchise accounting software

Franchisees often outgrow entry-level or legacy accounting software. Gravity Software goes beyond basic bookkeeping, delivering a cloud-based franchise ERP built for multi-entity businesses. Gravity Software is designed to meet the unique needs of franchise businesses, including:

Multi-entity management: Consolidate financials across all your entities in real time.
Seamless integrations: Easily connect with your existing POS and operational systems.
Multi-location inventory: Track, control, and optimize inventory across every franchise location.
Dimensional reporting: Tag transactions with dimensions for easier budgeting and deeper financial analysis.
Scalable & secure: Built on the Microsoft Power Platform, ensuring reliability, flexibility, and enterprise-grade security.

Watch our 7-minute highlight demo video below to see how Gravity Software helps franchise owners reduce manual processes, consolidate financials, and unlock actionable insights.

Simplify your franchise accounting with Gravity Software — schedule your demo today.

Benefits of multi-entity franchise accounting software

Benefits of multi-entity franchise accounting software

Managing finances across multiple franchise locations is complex, but multi-entity accounting software streamlines the process by bringing everything into one centralized system. Instead of juggling separate databases or spreadsheets, you can consolidate financials in real time, compare performance across locations, and drill down into the details of each entity. This not only saves hours of manual work but also reduces errors, improves compliance, and delivers the clarity you need to make faster, more confident business decisions.

1

Multi-entity accounting simplified

Consolidate the financials of dozens — or hundreds — of entities in one secure system. Gravity automates intercompany entries and supports complex ownership structures.

2

Real-time dimensional reporting

Tag every transaction with dimension codes to make budgeting and financial analysis easier and faster than ever.

3

Unite all your franchise financials in one place

Establish multiple legal entities in a single database, allowing you to manage financials across your entire franchise network and perform data consolidations in real time.

4

Advanced multi-location inventory

Track, control and manage inventory at every location from one easy-to-use interface, allowing you to create efficiencies and reduce costs.

5

Secure and controlled access

Protect sensitive data with field-level and role-based permissions. Ensure each user only sees what they need.

6

See Gravity in Action

Unlock these benefits for your franchise — schedule a demo with Gravity Software today.

Client Spotlight: Franchise accounting software in action

Client Spotlight: Franchise accounting software in action

Stephanie Wellborn of The Sunray Companies on streamlining franchise accounting with Gravity Software.

Many franchise owners agree that multi-entity accounting is a significant problem area, but it doesn't have to be. When a growing franchise became exhausted of its duplicate efforts to manage its 47 locations, it turned to Gravity Software for help.

The Challenge
With 47 locations and various franchises, Sunray Companies faced substantial growing pains in managing daily accounting processes. With its previous accounting system Sage 50 requiring duplicate entry efforts for intercompany transactions, the team sought a simpler approach.

The Solution
After researching various software options, Sunray Companies selected Gravity Software for its flexibility, uniformity, and specificity in their accounting processes.

The Result
Sunray Companies now has more time to analyze financial data, identify cost-saving opportunities, and solve problems proactively — all in one platform.

“Because we don’t need to hire somebody else for data entry, there’s more money to give (the team) raises to keep them engaged. They don’t feel like their talents are being wasted.”
— Stephanie Wellborn, Accounts Payable Administrator

By automating intercompany accounting, Sunray eliminated duplicate efforts and reduced the risk of errors across 47 locations.

Read the full Franchise Case Study and schedule a demo with Gravity Software to see how you can achieve the same results.

Franchise accounting resources

Franchise accounting resources

G2 'Users Love Us' badge, recognizing Gravity Software for its high customer satisfaction with an average rating of 4.0 stars or higher

Growing a franchise requires more than just software — it takes the right knowledge, best practices, and proven strategies to keep your business financially healthy. Check out our expert insights to deepen your understanding of how multi-entity accounting software can transform your franchise operations.

Streamline Franchise Financials

Discover seven practical strategies to simplify franchise financial management, from multi-entity reporting to budgeting, and learn how the right accounting software can help.

Multi-Entity Guide

Learn how Gravity’s multi-entity accounting platform simplifies consolidated financials, intercompany transactions, and real-time reporting — ideal for managing franchise networks.

Power BI Integration

See how Gravity’s Power BI integration gives franchise owners real-time financial dashboards and multi-entity reporting in one system.

Franchise Expansion Tips

What to consider as you expand your franchise — from structuring entities and real-time visibility to multi-entity reporting, inventory control, and integrations that scale.

Hospitality Accounting

Discover how hospitality and franchise leader The Sunray Companies simplified multi-entity accounting across 47 locations, gaining efficiency and real-time visibility with Gravity Software.

Franchise Accounting

Learn the five key considerations for selecting franchise accounting software, including multi-entity support, reporting, scalability, and integrations.

Accounting BI Insights

Discover how business intelligence tools transform financial reporting, giving CFOs visibility and actionable insights across all entities.

See Gravity Live

Experience how Gravity Software streamlines multi-entity accounting and real-time reporting in a personalized walkthrough.

Franchise accounting software FAQs

Franchise accounting software FAQs

When selecting a new accounting software for your franchise, there are many factors to consider. With multiple entities to manage, intercompany transactions to follow, and the all-important need for visibility, just any software won't cut it. Check out our Franchise Accounting Software FAQs below to learn why it's imperative to select a software solution tailored specifically to franchises.

What is franchise accounting?

In franchise accounting, a franchisee owns an individual franchise location or multiple locations while operating under the franchisor’s established guidelines. Buying into a franchise can accelerate growth because of the recognizable brand and proven model, but franchisees don’t control overall business decisions. Accounting must account for royalties, shared expenses, and intercompany transactions unique to the franchise model.

What makes franchise accounting unique?

Franchise accounting is different because it requires managing multiple entities and locations under one umbrella. When expanding to several locations, it’s critical to have real-time financial data. Franchise accounting software with dimensional reporting and visual dashboards helps track performance across all companies in the enterprise, making it easier to analyze profitability and spot opportunities for growth.

How to manage multi-location inventory?

For franchises with inventory across multiple locations, the key is using accounting software with a built-in inventory management system. This ensures all inventory data is stored in one database, making it easier to reconcile, track, and report on. By unifying inventory with financials, your team gains efficiency, reduces errors, and achieves greater accuracy in evaluating franchise performance.

How do franchises handle intercompany accounting?

Franchises with multiple entities often face challenges managing intercompany transactions, such as shared expenses, royalties, or inventory transfers. Many entry-level systems require manual entries, which can cause errors and slow down financial reporting. With Gravity Software’s multi-entity accounting, intercompany transactions are automated and recorded accurately across all entities in real time, eliminating duplicate work and reducing compliance risks.

What is the best accounting software for multi-location franchises?

The best accounting software for multi-location franchises should simplify consolidations, automate intercompany entries, and provide visibility across every location. Gravity Software is purpose-built for franchises, offering real-time reporting, dimensional analysis, and seamless integration with tools like Microsoft Power BI. This allows franchise owners to scale confidently while managing dozens—or even hundreds—of entities in one secure platform.

How do I consolidate franchise financials in real-time?

To consolidate financials in real time, franchises need an accounting system that unites multiple entities in a single database. Gravity Software enables you to close books faster by automating consolidations across all locations, without exporting data to spreadsheets. With built-in reporting and dashboards, you can instantly compare performance by entity or view the entire franchise network’s financial health in one place.