Hospitality Accounting Software That Provides Real-Time Insights

Modern hospitality accounting software built for growth

Modern hospitality accounting software built for growth

Hospitality businesses thrive on guest satisfaction — but behind the scenes, accounting teams face constant challenges. Managing multiple locations, entities, vendors, and revenue streams often means working late nights with spreadsheets, duplicate entry, and disconnected systems.

Entry-level tools like QuickBooks, Xero, or Sage may work for a single property but quickly fall short when hospitality companies expand. That’s why growing hotels, restaurants, spas, and event venues turn to Gravity Software — the cloud-based hospitality accounting solution built on the Microsoft Power Platform. With Microsoft 365 integration, real-time insights, and multi-entity automation, Gravity helps you scale without complexity.

Many hospitality organizations outgrow QuickBooks as they expand. Learn more about the best QuickBooks alternatives for growing businesses.

Schedule a Demo to see how Gravity transforms hospitality accounting.

Why choose Gravity Software for hospitality accounting

Why choose Gravity Software for hospitality accounting

Hospitality organizations are complex, with diverse revenue sources and cost centers that demand more than basic bookkeeping. Many outgrow entry-level systems, leading to inefficiencies, compliance risks, and limited visibility.

Gravity Software was built for growing hospitality businesses that need:

Microsoft 365 integration with Dynamics 365 Sales, Teams, and Power BI.
Revenue recognition compliance for bundled services like rooms, food & beverage, and events. See common revenue recognition mistakes to avoid.
Real-time reporting and dashboards that consolidate data across entities.
Cloud-native flexibility that reduces IT overhead and keeps your team connected anywhere.
Open API for integrations with point-of-sale, CRM, and other operational tools.

With Gravity, hospitality finance teams spend less time reconciling spreadsheets and more time analyzing data to drive revenue and deliver exceptional guest experiences.

Watch a 7-Minute Highlight Demo Video of Gravity Software below.

Then Schedule a Demo and discover why hospitality leaders choose Gravity.

The benefits of multi-entity hospitality accounting software

The benefits of multi-entity hospitality accounting software

Managing hospitality finances goes far beyond basic bookkeeping. Hotels, resorts, restaurants, and event venues need accounting software that can handle multi-entity operations, revenue recognition compliance, vendor management, and real-time reporting. Gravity Software delivers a complete hospitality accounting solution that simplifies complex financial processes, improves accuracy, and gives your team the insights they need to drive profitability.

Multi-entity accounting

Eliminate redundant data entry by managing all hotels, restaurants, spas, and event venues in one system. Get real-time consolidated reporting across every company in your portfolio. See how the British Institute of Innkeeping improved financial reporting with Gravity.

Revenue recognition

Stay compliant by recognizing revenue when services are delivered—whether it’s room bookings, catering, or event packages. Learn the most common revenue recognition mistakes to avoid.

Fixed Assets

Track renovations, furniture, equipment, and long-term assets across locations with ease. Ensure depreciation is accurate and budgets stay on track. Explore financial management tips for boutique hotels.

Vendor management

Maintain accurate, centralized vendor records across all entities. Update once, and apply changes to every company automatically—saving hours of manual work. See how automating AP strengthens vendor relationships.

Requisition management

Streamline internal purchasing requests with built-in approval workflows that enforce budget control and accountability before purchase orders are created. Learn more about requisition management.

Multi-currency

Cater to global guests, investors, and vendors by transacting in multiple currencies. Consolidate reports in your organizational currency while maintaining entity-level base currencies. See how a company moved off QuickBooks Online to handle multi-currency reporting.

Dimensional reporting

Analyze financial data by department, location, service type, or event. Dimensions make it easy to see profitability across all areas of your business. Learn how dimensional reporting simplifies financial analysis.

Schedule a demo and see how Gravity helps hospitality companies gain control and insights across all locations.

Hospitality success story:
Multi-entity accounting
with Gravity Software

Hospitality success story:
Multi-entity accounting
with Gravity Software

Hospitality company streamlines accounting with Gravity Software

The Sunray Companies, a hospitality group with 47 entities spanning hotels, spas, retail brands, and event venues, had outgrown Sage 50 and AccountsIQ. Their accounting team faced late nights reconciling intercompany transactions and compiling consolidated reports across hundreds of recurring transactions.

By moving to Gravity, Sunray automated consolidations, simplified vendor management, and gained real-time visibility across all 47 entities. What once took days now takes minutes, allowing the team to focus on proactive financial analysis and strategic priorities.

Sunray isn’t alone. 360 Destination Group also streamlined multi-entity accounting with Gravity.

Read the full customer story or schedule a demo to see how your team can achieve the same results.

Hospitality accounting resources and case studies

Hospitality accounting resources and case studies

G2 'Users Love Us' badge, recognizing Gravity Software for its high customer satisfaction with an average rating of 4.0 stars or higher

Learning how other hospitality businesses streamline accounting can help guide your decision. Explore these case studies, blogs, and guides designed for hotels, restaurants, event groups, and multi-entity organizations.

Financial Management Tips for Boutique Hotels

earn practical strategies boutique hotels use to improve financial control, budgeting, and guest profitability.

Multi-Entity Accounting Guide

Discover how hospitality groups simplify multi-entity accounting, consolidate reporting, and gain real-time insights.

Revenue Recognition Mistakes to Avoid

Avoid common pitfalls in hospitality revenue recognition and see how Gravity ensures GAAP and ASC 606 compliance.

Event Company Accounting Success

Learn how 360 Destination Group integrated Gravity Software with Microsoft Dynamics 365 CRM to reduce manual work and gain real-time financial visibility.

Customer payment portal

Get paid faster with a PCI-compliant payment portal that delivers real-time visibility and reduces manual AR for service-based, multi-entity teams.

Membership Association Real-Time Insights

Explore how a membership association improved reporting accuracy and gained real-time financial visibility with Gravity Software.

Multi-Entity Automation with Ramp

Discover how Gravity and Ramp automate multi-entity expense management for hospitality businesses, reducing manual work and improving visibility.

Gravity Highlights On-Demand

Watch a 7-minute on-demand demo highlighting how Gravity Software simplifies multi-entity accounting, reporting, and automation for hospitality organizations.

Entertainment & Broadcast Accounting Insights

Learn how entertainment and broadcast companies solve multi-entity accounting challenges — insights you can apply in hospitality.

Frequently asked questions about hospitality accounting software

Frequently asked questions about hospitality accounting software

Selecting the right accounting solution for your hospitality business is a big decision. Below are some of the most common questions we hear from hotels, restaurants, spas, and event organizations exploring Gravity Software.

What are some popular accounting tools for hotel management and guest systems?

Many hotels and hospitality companies use entry-level accounting solutions like QuickBooks and Xero in addition to point-of-sales and hotel reservation systems. While these solutions work fine for a single hotel, they can create complexities as companies expand to many locations. Managing accounts payable and accounts receivable becomes more difficult, requiring your accounting team to log in and out of multiple databases and copy and paste data many times. This is not only tedious and inefficient; it also makes your organization more prone to accounting errors.

How does Gravity Software handle specific accounting needs unique to the hospitality industry, such as revenue management and cost allocation for rooms, food and beverage, and other services?

As a true multi-entity accounting software, Gravity makes it easy to track expenses and revenue across many different locations and allocate costs to different departments. You simply enter an invoice once and you can disburse it equally across entities if it’s a shared expense, or keep it separate if it only pertains to one location. You can also create dashboards, charts and consolidated financial reports to see the performance of your entire organization at a glance without having to manual export data from many separate entities. Multi-dimensional reporting and budgeting capabilities make it even easier to categorize expenses.

Does Gravity Software provide tools for managing inventory, procurement, and vendor management specific to the hospitality sector?

Gravity’s inventory management software allows each hotel or location within your enterprise to control its own pricing, reordering and stocking while giving your CFO and leadership team company-wide visibility. You can track and manage items using different methods to calculate the cost of goods sold, including first-in, first-out (FIFO), last-in, first-out (LIFO) and the weighted average method, a compromise between the two.

Gravity simplifies procurement processes by allowing accounting teams to develop personalized workflows for approvals or reordering using the Microsoft Power Platform.

Our accounting software also makes it easy to share vendor data and pay vendor invoices that apply to many different locations all at once.

Can Gravity Software handle multiple revenue streams, such as room bookings, restaurant sales, and event bookings, while maintaining accurate financial records?

Hotels often have multiple revenue streams in addition to room bookings, including conferences, restaurants and gift shops. Gravity’s multi-dimensional reporting capabilities allow hospitality leaders to manage each revenue stream as a separate entity or create categories for each one and tag revenue and invoices accordingly.