Accounting Software for Professional Services Firms

Take the complexity out of multi-entity accounting and scale your professional services business with ease.

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  • Why professional services firms need better accounting software
  • Why professional services firms need better accounting software

    Icon for Gravity Software's professional services accounting software.

    Professional services firms rely on accurate financial insights, streamlined billing, and the ability to manage multiple projects, clients, and entities at once. Entry-level or legacy systems often fail to keep up, creating inefficiencies that limit growth, transparency, and profitability.

    Gravity Software is natively built on the Microsoft Power Platform. Many of our clients have outgrown entry-level or outdated solutions and need powerful multi-entity accounting to manage franchises or multiple business entities within one secure, cloud-based system.

    Request a demo today to discover how Gravity helps professional services firms reach their fullest potential.

  • Why professional services firms choose Gravity Software
  • Why professional services firms choose Gravity Software

    Financial reporting icon for professional services firms.

    Gravity’s accounting software for professional services firms is designed to give your team the right information at the right time. Whether you’re expanding into new markets, adding new entities, or scaling your workforce, Gravity grows with you.

    Professional services organizations gain real-time access to decision-making data that helps streamline operations, cut unnecessary costs, and improve client satisfaction. Built-in business intelligence tools make it easier to spot trends and maximize profitability.

    Watch our 7-minute demo video to see how Gravity Software could benefit your professional services firm.

  • Benefits of multi-entity accounting for professional services
  • Benefits of multi-entity accounting for professional services

    Gravity multi-entity accounting icon – streamline financials across multiple entities of professional services firms.

    As a professional services firm, you need accounting software that adapts to your business — not the other way around. With Gravity Software, you experience the benefits of flexible and scalable solutions designed specifically for growth-focused firms.

    1

    Full accounting capabilities – anywhere

    Built on the cloud-based Microsoft Power Platform, you can securely access critical accounting processes from anywhere. 

    2

    Better decision-making

    Dimensional reporting is ready out-of-the-box and customizable for your industry-specific needs.

    3

    Multiple companies, one system

    Gain full visibility and control across your entities with Gravity’s multi-entity management.

    4

    Streamlined billing and revenue recognition

    Handle project billing, retainers, revenue recognition and recurring invoices with precision, improving client satisfaction and cash flow. 

    5

    Advanced security and compliance

    Protect sensitive financial data with enterprise-grade security and stay compliant with industry standards.

    6

    See Gravity in action

    Unlock these benefits for your professional services firm — schedule a demo with Gravity Software today.

    schedule a demo with Gravity Software

  • Client Spotlight: How Sunray Companies simplified multi-entity accounting
  • Client Spotlight: How Sunray Companies simplified multi-entity accounting

    Stephanie Welborn of Sunray Companies benefits from Gravity Software's multi-entity solution for professional services firms.

    Stephanie Welborn, Accounts Payable Administrator at Sunray Companies, oversees accounting for 47 entities spanning hotels, spas, salons, restaurants, and real estate ventures. Their previous systems — Sage 50 Accounting and AccountsIQ — couldn’t keep up with the complexity of intercompany transactions and consolidated reporting. Teams were forced into duplicate entry and time-consuming reconciliations.

    By upgrading to Gravity Software’s cloud-based multi-entity accounting platform, Sunray Companies:

    • Eliminated duplicate entries for intercompany transactions, saving hours each month. 
    • Centralized accounting for all 47 entities in one secure system.
    • Improved reporting and visibility with real-time insights for decision-makers.
    • Scaled with ease, supporting diverse lines of business and future growth.

    Read the Sunray Companies case study (47 entities, intercompany automation)

  • Resources for professional services firms
  • Resources for professional services firms

    G2 'Users Love Us' badge, recognizing Gravity Software for its high customer satisfaction with an average rating of 4.0 stars or higher

    Explore our growing library of resources, including case studies, blog articles, and user guides designed to help professional services firms make smarter financial decisions. Whether you’re evaluating new accounting solutions or optimizing existing processes, our insights provide actionable guidance for every stage of your journey.

    Best accounting software
    Discover the key features every professional services firm needs in accounting software to streamline billing, reporting, and growth.
    Multi-Entity Guide
    Explore our comprehensive Multi-Entity Accounting Guide to learn how Gravity Software simplifies complex structures, improves efficiency, and gives professional services firms real-time insights.
    Customer Payment Portal
    Get paid faster with a secure, PCI-compliant portal that centralizes invoices, supports preferred payment methods, and posts payments to AR in real time.
    Time and Billing
    Learn how Gravity’s integrated Time and Billing module helps service-based businesses track billable hours, manage expenses, and boost profitability.
    Event Business Power BI
    Discover how Gravity’s built-in Power BI helps event-based businesses like 360 Destination Group make smarter decisions.
    Dynamics GP Alternative
    Switch from Microsoft Dynamics GP to Gravity Software’s true cloud accounting solution that eliminates hosting fees, simplifies workflows, and scales with your business.
    Built-in Power BI
    Discover how Gravity’s native Power BI integration gives professional services firms real-time dashboards and financial visibility without extra tools.
    Gravity & Microsoft 365
    See how integrating Gravity Software with Microsoft 365 improves visibility, unlocks smarter financial growth, and more.
    Product Demo Video
    Watch a 7-minute highlights video of Gravity Software and see how our cloud accounting solution streamlines multi-entity management and reporting.
  • FAQs About Accounting Software for Professional Services Firms
  • FAQs About Accounting Software for Professional Services Firms

    Gravity Software salesperson icon for professional services accounting FAQs.

    Switching to a new accounting system can feel complex, especially for professional services firms managing multiple clients, projects, and entities. That’s why we’ve put together answers to the most common questions decision-makers ask when evaluating accounting solutions. From multi-entity management and time and billing to Microsoft integrations, financial reporting, and our customer payment portal, these FAQs are designed to help you understand how Gravity Software supports your growth at every stage of the journey.

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    What is the best accounting software for professional services firms?

     The best accounting software for professional services firms offers multi-entity capabilities, project billing, and advanced reporting. Gravity Software is built on the Microsoft Power Platform, giving firms the ability to consolidate financials, streamline billing, and access real-time insights. 

    How does Gravity Software help with multi-entity accounting for professional services?

    Professional services firms often manage multiple clients, projects, and entities. Gravity automates intercompany transactions, consolidates reporting, and provides visibility across all entities in one secure system.

    Can Gravity Software track time and billing for service-based businesses?

    Yes. With integrated time and billing capabilities, firms can track billable hours, manage project expenses, and generate accurate invoices. This helps maximize revenue and reduce manual administrative work.

    Does Gravity Software integrate with Microsoft tools my team already uses?

    Absolutely. Gravity natively integrates with Microsoft 365 applications like Outlook, Teams, and Excel, as well as Microsoft Power BI and Power Automate for dashboards and workflows.

    How does Gravity improve financial reporting for professional services?

    Gravity provides dimensional reporting and built-in Power BI dashboards. Firms can analyze profitability by client, project, or department and make data-driven decisions with real-time insights. 

    Is Gravity Software secure enough for managing sensitive client data?

    Yes. Gravity offers enterprise-grade security with role-based permissions, data encryption, and full audit trails, helping professional services firms stay compliant and protect client information.

    How scalable is Gravity Software for growing firms?

    Whether you’re a boutique consulting practice or a large multi-entity services firm, Gravity scales with you. You can easily add new entities, users, and functionality as your firm grows.

    How long does implementation take?

    Most professional services firms go live with Gravity in 3–6 months, depending on complexity. However, some implementations can be completed in as little as 30–60 days, especially for firms with fewer entities or straightforward requirements. Implementation is handled by Gravity Premier Partners, who specialize in tailoring the system to your firm’s processes.

    Does Gravity Software include a customer payment portal?

    Yes. Gravity offers a secure, PCI-compliant customer payment portal that makes it easier for professional services firms to get paid faster. Clients can view invoices, choose their preferred payment method, and make payments online. Payments post directly to accounts receivable in real time, reducing manual work for finance teams and improving cash flow.

    Supercharge your professional services firm's growth with cloud-based accounting!

    Don't let outdated solutions hold your firm back from reaching its fullest potential. With Gravity’s multi-entity accounting software tailored to meet the unique needs of professional services firms, you'll benefit from increased visibility, scalability, and control, all while saying goodbye to manual work.

    Schedule a demo with Gravity Software today to see firsthand how our solution can streamline your firm's financial management.

    schedule a demo with Gravity Software