Purchase Order Management Software | Gravity Software

Gain total control with Gravity’s purchase order management software

Gain total control with Gravity’s purchase order management software

Take full control of your purchase order management process — from request to receipt — with Gravity Software, a complete financial management solution natively built on the Microsoft Power Platform.

Gravity’s purchase order management module seamlessly integrates with Accounts Payable, Inventory, and General Ledger to deliver real-time visibility, accuracy, and control across your entire organization.

Whether you manage multiple entities, locations, or departments, Gravity ensures every purchase order is accurate, approved, and budget-compliant. Automate approvals, strengthen vendor relationships, and monitor deliveries — all within one cloud-based system that scales with your business.

Experience purchase order management built into a complete financial platform. Schedule a demo today to discover how Gravity simplifies purchasing from start to finish.

Explore Gravity's automated purchasing and approval workflows

Explore Gravity's automated purchasing and approval workflows

Manual purchasing slows down growth and creates room for costly errors. Gravity Software’s purchase order management system automates your entire procure-to-pay process, empowering finance and operations teams to work smarter, not harder. With configurable workflows, automated approvals, and built-in financial controls, you can reduce risk, enforce compliance, and ensure timely approvals before a single dollar is spent.

Create purchase orders in seconds

Generate and edit purchase orders quickly using vendor defaults and historical pricing. Gravity Software tracks every revision and approval, providing a clear audit trail from purchase order creation to release and payment.

Ensure accuracy with 2- and 3-way matching

Eliminate duplicate payments and manual data entry errors with automated matching. Gravity’s purchase order management system supports both 2-way and 3-way matching for inventory and non-inventory items — ensuring precision, accountability, and financial integrity at every step.

Simplify receiving and reconciliation

Record goods received directly within Gravity. Quantities, costs, and accounts update automatically in real time, keeping your general ledger accounts accurate and up to date. This seamless integration between purchasing, inventory, and payables delivers complete financial visibility across your organization.

Optimize vendor and quality management

Monitor vendor performance, pricing, and delivery times to make smarter purchasing decisions. Gravity’s purchase order software captures who received and approved each order, so you always have visibility into supplier reliability and the quality of goods or services delivered.

Automate every step of the purchase order process

From order creation to invoice matching, Gravity’s purchase order management software automates and connects every stage of your procure-to-pay workflow. Gain control, transparency, and confidence in your purchasing process—all in one cloud-based platform.

See how it works — watch the demo video below.

Why choose Gravity Software for purchase order management?

Why choose Gravity Software for purchase order management?

As your organization expands, manual purchasing and disconnected systems can slow down operations and lead to costly inefficiencies. Gravity Software eliminates those challenges with a complete, cloud-based financial management solution built to streamline the entire purchase order management process for multi-entity organizations.

Gravity’s purchase order management functionality is a core part of its complete financial platform — seamlessly integrated with accounting, approvals, inventory, and reporting. The result is total financial control, visibility, and accuracy across every department and location.

Unify purchasing and accounting in one platform

Finance leaders trust Gravity Software to connect purchasing, approvals, and accounting in a single, easy-to-use system. By automating workflows and centralizing data, teams gain real-time insight into budgets, commitments, and vendor performance — enabling faster, smarter purchasing decisions.

With Gravity’s Purchase Order Management software, you’ll maintain accuracy, enforce compliance, and keep your operations moving efficiently — no matter how complex your organization becomes.

Key Features

1

Seamless Integration

Unified purchasing, payables, and inventory for a complete procure-to-pay process.

2

2-Way & 3-Way Matching

Ensure every invoice and receipt aligns with your purchase orders for total accuracy.

3

Customizable Approval Workflows

Automate multi-level approvals to streamline purchasing.

4

Real-Time Budget Insights

Get instant visibility into commitments, spending, and remaining budgets.

5

Multi-Entity Support

Simplify purchasing across subsidiaries and divisions within a single platform.

6

Schedule a Demo

Modernize your purchasing with a complete financial management system that works naturally within Microsoft 365. Request a demo today.

Customer success story: A growing multi-entity organization

Customer success story: A growing multi-entity organization

A rapidly expanding professional services company needed a financial management platform that could keep pace with its growth. Managing multiple entities across states, they struggled with disjointed purchasing and limited visibility into overall spend.

After implementing Gravity Software, their finance team unified all accounting, approvals, and reporting in one connected platform. With multi-entity automation and real-time insights, leadership gained the confidence to make faster purchasing and budgeting decisions.

“Gravity Software gave us the visibility we were missing. We can now see spending trends across every entity, track approvals instantly, and ensure accuracy before purchases are made — all from a single login.”
— Controller, Multi-Entity Professional Services Firm

See how other growing organizations gain purchasing visibility and control with Gravity Software by exploring our customer stories.

Purchase order management resources

Purchase order management resources

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Browse Gravity Software's collection of purchase order management insights to get familiar with our solution's capabilities for your small to mid-market business.

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Get a detailed understanding of the differences between a purchase order and a purchase requisition.

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FAQs about purchase order management

FAQs about purchase order management

Before choosing a purchase order management solution, finance leaders often want to understand how automation, matching, and approvals work — especially when managing multiple entities. We’ve answered some of the most common questions about how Gravity Software simplifies purchasing and improves financial control across your organization.

What is purchase order management software?

Purchase order management software automates how businesses create, approve, and track purchase orders, ensuring goods and services are ordered and received correctly. Gravity Software centralizes this process across multiple entities, integrating directly with Accounts Payable and Inventory.

What’s the difference between 2-way and 3-way matching?

A 2-way match compares the purchase order with the vendor’s invoice. A 3-way match adds a receiving step, confirming that what was ordered, received, and billed all align.

Can I manage both inventory and non-inventory purchases?

Yes, Gravity supports both. You can flag non-inventory items, such as services, to require receiving for added validation before payment.

How does Gravity simplify approvals?

Built-in workflow automation routes purchase orders to the right approvers automatically. Notifications and status tracking ensure quick responses and consistent compliance.

Can Gravity handle multi-entity purchasing?

Absolutely. Gravity is designed for organizations managing multiple companies or divisions. Centralize vendors, approvals, and reporting across all entities from one secure platform.

Do I have to pay extra for Inventory Management?

No. Inventory Management is included as part of Gravity’s Core Financials and Operations, giving you seamless visibility across purchasing, inventory, and accounting without additional licensing costs.