AI-Powered Accounts Payable Automation | Gravity Software

AI-powered invoice processing for faster AP

AI-powered invoice processing for faster AP

In today’s fast-paced business environment, managing accounts payable (AP) manually can be time-consuming and prone to errors. Gravity Software's AI-powered AP Automation helps you streamline and automate your accounts payable process, ensuring faster invoice processing, improved accuracy, and increased efficiency. Say goodbye to manual data entry, and hello to smarter, faster AP management that lets you focus on what matters most – growing your business.

Built on the Microsoft Power Platform

Gravity Software is powered by the Microsoft Power Platform, a robust and reliable platform that is continually evolving. Microsoft invests millions of dollars annually into developing and enhancing the platform, ensuring that Gravity Software users benefit from cutting-edge technology like AI, machine learning, and advanced analytics. This investment provides our users with not only a powerful AP automation tool but also the long-term scalability and innovation that comes with using a platform backed by one of the world’s leading tech companies.

Schedule a Demo: Explore how AI-powered AP automation can transform your workflow.

Features and Video: Cutting-edge technology for effortless AP Management

Features and Video: Cutting-edge technology for effortless AP Management

Key features of Gravity Software’s AP Automation:

Faster invoice processing: AI extracts critical data from invoices, such as vendor details, invoice dates, and line items. This reduces manual data entry, accelerates processing times, and minimizes human errors.
Improved efficiency and accuracy: Machine learning algorithms continuously adapt and improve based on historical data, ensuring accuracy and faster processing.
Customizable approval workflows: Configure automated approval workflows tailored to your unique business needs. Streamline internal processes, maintain compliance, and enjoy audit-ready documentation.
Seamless integration within Gravity Software: Gravity's AP automation works directly within the Gravity platform, ensuring smooth data flow and operational harmony across your entire accounting system.
Enhanced compliance and real-time visibility: With automated workflows and real-time monitoring, stay compliant and track every step of the AP process from invoice receipt to payment.

See Gravity's AP Automation in action

Check out the video below to see Gravity Software’s AI-powered Accounts Payable Automation features in action. Watch how our software seamlessly captures invoice data, applies AI to improve accuracy, and simplifies your entire AP process.

Calculate your savings with Gravity Software's AP Automation

Calculate your savings with Gravity Software's AP Automation

Maximize the potential of your accounts payable operations with Gravity Software’s AP Automation and AI Technology. Our intuitive ROI Calculator provides real-time insights into how much your business can save by streamlining AP processes.

How much can you save?

By automating your AP workflows, Gravity Software helps you:

Reduce manual data entry and errors, saving valuable time and resources.
Increase invoice processing speed, accelerating cash flow and improving vendor relationships.
Improve compliance with automated workflows and real-time monitoring.

Uncover the annual savings

Gravity’s intelligent AP automation solution allows you to uncover significant annual savings by:

Enhancing productivity: Automate repetitive tasks, freeing up your team to focus on strategic initiatives.
Reducing operational costs: Cut down on overhead by minimizing manual intervention and speeding up processing times.
Lowering error rates: With AI-powered data extraction, reduce costly mistakes and discrepancies in your AP processes.

Get real-time insights

Enter your unique business details into our ROI Calculator to explore:

Cost-saving potential: See how automating your accounts payable can drastically reduce operational costs.
Efficiency improvements: Measure the boost in productivity and faster processing times as a result of AP automation.

Don’t miss out on the opportunity to transform your accounts payable operations. Start calculating your savings today and discover how much Gravity Software can help you save.

Why Gravity Software? Unlock powerful AP Automation with proven results

Why Gravity Software? Unlock powerful AP Automation with proven results

Gravity Software isn't just another accounting solution—it's a cutting-edge platform built on the Microsoft Power Platform. With AI-driven accounts payable automation, our software simplifies your financial operations, reduces manual tasks, and saves your team valuable time.

Why choose Gravity Software for AP Automation?

Smart AI technology: Gravity leverages machine learning and AI to help you process invoices with greater efficiency, accuracy, and speed than traditional methods.
Microsoft integration: Benefit from seamless integration with Microsoft tools, including Power BI for advanced reporting and Teams for collaboration.
Scalable for growth: Whether you have a few entities or need multi-entity support, Gravity Software scales with your business as it grows.
Increased compliance and security: Rest easy knowing that Gravity's AP automation complies with all relevant standards, while offering robust data security through Microsoft’s cloud infrastructure.

Ready to experience the future of AP Automation?

Don't just take our word for it—schedule a demo today to see firsthand how Gravity Software can streamline your accounts payable processes, improve efficiency, and save your business time and money.

Why are clients are saying

Why are clients are saying

Amy Perkin, CFO at Brandon Capital, discussing the benefits of Gravity Software’s multi-entity accounting solution.

Amy Perkin, CFO at Brandon Capital, shares her experience with Gravity Software:

"The appeal of Gravity Software to me was that it had all the functionality and security of a larger ERP system with the cost and ease of use of a small accounting solution. Leveraging the Microsoft toolset, it integrates easily with other systems and is simple to use and understand. Since implementing Gravity, our accounting team has saved significant time, reducing monthly reporting from five to six days to just a few days. We’ve also automated investment activities, including purchases, sales, and currency adjustments, which has streamlined our operations."

"With Gravity's cloud-based software, we've been able to automate manual processes, allowing us to manage more funds and portfolio companies without increasing personnel costs. If I had one regret, it would be not making the move to Gravity sooner."

Explore valuable resources to boost your business

Explore valuable resources to boost your business

G2 'Users Love Us' badge showcasing Gravity Software's high customer satisfaction rating of 4.0 stars or higher.

Dive into our collection of resources to learn how AI in accounting and Gravity Software can streamline your operations, enhance efficiency, and drive business growth:

AI in Accounting

Explore how AI is reshaping accounting processes, improving efficiency, and reducing human error in financial management.

Best Practices for Multi-Entity Accounting

Discover essential best practices for managing financial operations across multiple entities to improve efficiency and reduce complexity

Microsoft Power Platform for Accounting

Learn how automating your accounts payable processes can save your business time and money while improving accuracy and compliance.

Streamlined Financial Reporting

Learn how the British Institute of Innkeeping (BII) improved their financial reporting and purchase order approvals by switching to Gravity Software's cloud-based solution.

Getting Started with AI Accounting

Explore how AI-powered solutions are transforming finance and accounting, helping CFOs streamline operations, reduce errors, and improve decision-making

Boosted Efficiency by 50%

Learn how Onefire Holding Co. increased efficiency by 50%, automated inter-company management, and streamlined reporting with Gravity Software’s cloud-based multi-entity accounting solution.

Gravity Multi-Entity Accounting Highlights

Watch a 7-minute overview to see how Gravity's multi-entity accounting software simplifies transactions, boosts efficiency, and supports global business growth

Unlock Business Intelligence Insights

Download our whitepaper to learn how CFOs can leverage business intelligence tools to drive growth, innovation, and strategic decisions within their organization.

Experience Gravity Software Live

Watch a brief demo to see how Gravity simplifies multi-entity accounting, then schedule your personalized session to explore solutions tailored to your business needs.

Frequently asked questions

Frequently asked questions

At Gravity Software, we understand that adding AP Automation to your existing Gravity accounting system is an important decision. Unlike other solutions that require separate integration, AP Automation is an advanced module built directly into Gravity Software. Once you decide to activate it, the feature is billed monthly with a credit card on file.

To help you understand how AI-powered AP Automation can optimize your accounts payable process, we've compiled answers to some of the most frequently asked questions. If you're considering turning on this feature or have additional questions, feel free to schedule a demo with our team to see how AP Automation can enhance your existing Gravity Software setup.

How does Gravity’s AP Automation work?

Gravity’s AP Automation leverages advanced AI and Microsoft’s machine learning technology to efficiently process invoice data. It eliminates manual tasks by automating data extraction, validation, and workflow approvals, significantly enhancing accuracy and processing speed.

Can Gravity’s AP Automation handle multi-entity businesses?

Absolutely. Gravity Software is designed to handle the complexities of multi-entity businesses seamlessly. It supports intercompany transactions, centralized approvals, and consolidated financial reporting, making it ideal for growing organizations.

Is the system customizable for my company’s needs?

Yes, Gravity Software’s AP Automation offers extensive customization options. You can tailor workflows, approval hierarchies, and reporting templates to align with your unique operational requirements.

How secure is Gravity’s AP Automation?

Security is a top priority for Gravity Software. The Microsoft Platform incorporates robust encryption, audit trails, and secure cloud hosting to protect your sensitive financial data and ensure compliance with industry standards.

What kind of support is available for implementation?

Gravity Software provides end-to-end support during implementation. This includes system configuration, employee training, customization, and ongoing assistance to ensure your transition is smooth and successful.

How does Gravity’s AP Automation convert invoices to vouchers?

Gravity’s AP Automation uses Microsoft’s AI engine to transform vendor PDFs into vouchers with minimal manual intervention. Uploaded or emailed PDFs are processed into the system, where data is extracted, verified, and converted into vouchers for streamlined workflows.

Are there any additional costs for enabling AP Automation?

Yes, AP Automation is an add-on feature with a monthly usage-based cost. You can get pricing from this link or contact Gravity Sales for detailed setup information.

How can I upload or email invoices for processing?

Invoices can be:

Uploaded directly from your desktop to the AP Automation portal.
Emailed to a pre-defined organizational email address linked to the AP Automation system.

How does the system ensure data accuracy?

Gravity’s AI engine assigns probability percentages to interpreted fields, highlighting any low-confidence data in red for review. It also identifies duplicate vouchers and remembers past coding for improved accuracy.

What are the steps to enable AP Automation?

To enable AP Automation:

Register: Contact Gravity Sales with your Microsoft tenant ID, email domain, and Gravity URL.
Configure Dataverse Search: Enable search in the Power Platform and add required tables.
Set up Email Forwarding: Configure an organization-specific email to forward invoices to apautomation@gogravity.com.

What actions can I perform in AP Automation?

Upload: Manually upload one or more documents.
Create Voucher: Convert a PDF into a voucher and attach it.
Delete: Mark a PDF as deleted.
Reset: Revert any changes made to the original interpretation.
Refresh: Update the browser view.

How can I learn more about Gravity’s AP Automation?

Explore our Product Fact Sheet or schedule an online demo to see how AI-driven AP Automation can transform your business operations.

Ready to see how Gravity Software can transform your AP process!

If you’re ready to streamline your accounts payable operations with AI-powered automation built directly into Gravity Software, it’s time to take the next step.

Schedule a Demo today and see the Power of AP Automation in action

Our team is here to walk you through how Gravity Software’s AP Automation can enhance your existing accounting system, save you time, and improve your efficiency. Schedule a personalized demo to get a firsthand look at how our powerful features can work for your business.