Inventory Management | Accounting Features | Gravity Software

Simplify inventory management across locations

Simplify inventory management across locations

Managing inventory efficiently is one of the most crucial aspects of growing a business—and choosing the right inventory management software is key. Whether you're tracking stock across warehouses, offices, stores, or even mobile trucks, Gravity Software's cloud-based inventory system ensures real-time visibility and control.

Built for multi-entity businesses, Gravity's inventory tracking system allows you to standardize processes, reduce errors, and improve profit margins with flexible costing and pricing capabilities—all in real time.

Gravity’s inventory functionality is not a standalone system. It’s part of Gravity’s complete operations suite and core financials, meaning you get seamless integration across purchasing, sales order processing, bill of materials, and reporting—without relying on third-party tools or data syncs.

And because Gravity is natively built on the Microsoft Power Platform, your team gains access to robust automation, advanced reporting through Power BI, and familiar tools like Excel, Outlook, and Teams—all with the security and scalability of Microsoft’s ecosystem.

Ready to simplify your inventory management?

See Gravity Software in action and discover how easy it is to track and control inventory with powerful, cloud-based inventory management tools-while keeping your financials and operations in perfect sync.

Schedule a personalized demo today.

Explore Gravity's
multi-location inventory capabilities

Explore Gravity's
multi-location inventory capabilities

Managing inventory across multiple sites is easier with Gravity’s advanced multi-location inventory management software. Gravity Software gives your complete control and real-time visibility into stock levels, inventory movements, and valuations—no matter how many warehouses, stores, or trucks you operate. These robust features simplify your processes, reduce manual work, and keep your business running smoothly as you scale.

Key inventory management features

Advanced costing methods

Support for Standard, FIFO, LIFO, Weighted Average, and Specific ID costing—so you can value your inventory your way, while always seeing current and weighted average cost side by side.

Flexible Units of Measure

Buy in one unit, store in another, and sell in a third. With unit-of-measure conversions built in, you get flexibility without sacrificing accuracy.

Configurable controls

Turn on or off business rules such as allowing backorders or permitting negative inventory, based on your operational preferences.

Full audit trails & transaction history

Every movement—purchase, sale, transfer, adjustment—is recorded as a transaction. Drill down for complete visibility and accountability.

Inventory transfers

Use Gravity’s inventory transfer feature to move stock between locations..

Real-time inventory tracking, reporting & analysis

Leverage real-time inventory valuations and customizable reports to monitor margins, reorder points, trends, and performance across entities.

Works with Bill of Materials

Inventory seamlessly integrates with Gravity’s Bill of Materials module, giving you insight into component usage, production costs, and assembly tracking—ideal for light manufacturing, kitting, and bundled products.

Integrates with Sales Order Processing

Gravity's inventory software integrates with Gravity’s Sales Order Management to optimize the quote-to-cash cycle, providing real-time updates on availability, fulfillment status, and shipping coordination.

See it in action

Watch how Gravity’s multi-location inventory system delivers powerful, real-time control—across every location.

Want to simplify multi-location inventory tracking?

With Gravity Software, what you see is what you have—live inventory data by location, down to the item level. Whether it’s a central warehouse, regional store, or truck stock, your team gets instant visibility into what’s available, on order, or transferred.

Reduce surprises, improve accuracy, and gain location-based insights—right from your accounting platform.

See how Gravity Software gives you a complete picture of your inventory. Schedule your demo today.

Why choose Gravity Software for inventory management?

Why choose Gravity Software for inventory management?

Your inventory system shouldn’t hold you back—it should help you grow smarter. Gravity Software is designed for companies that need more than just basic stock tracking. Whether you’re managing multiple warehouses, integrating with Microsoft tools, or analyzing profitability in real-time, Gravity gives you the flexibility and control to scale confidently.

1. Built for Growth
As your inventory grows in complexity, Gravity adapts. multi-location, multi-entity, and multi-measurement inventory management ensures you're ready to scale.

2. Seamless Integration
Part of the Microsoft Power Platform, Gravity integrates with familiar tools like Excel, Power BI, Outlook, and Teams.

3. Real-Time Accuracy
No more year-end surprises. With real-time tracking and costing, your inventory values are always up-to-date and accurate.

4. Configurable to Your Workflow
Enable or disable backorders, negative inventory, and more based on your operational preferences.

5. Full Audit & Traceability
Every transaction is recorded and traceable, providing transparency and accountability across your supply chain.

Ready to upgrade your inventory processes?

Let Gravity Software simplify the complex and bring clarity to your inventory operations. Schedule your demo today.

Customer success: Dr. Tavel Family Eye Care

Customer success: Dr. Tavel Family Eye Care

Tera Carpenter, Vice President of Finance at Dr. Tavel Family Eye Care.

“Gravity gave us real-time visibility across every location and helped us streamline the way we manage data across our entities. What used to take days is now done in hours—and with far more confidence.”
— Tera Carpenter, VP of Finance & HR, Dr. Tavel Family Eye Care

Dr. Tavel Family Eye Care operates 24 locations and multiple entities, and their team was struggling with outdated, server-based software that couldn’t keep up with their growth. Since switching to Gravity Software, they've transformed their workflows—cutting down manual tasks, gaining better access to financial data, and improving operational oversight. Their experience reflects the same challenges many inventory-heavy businesses face when managing stock, costs, and multi-location inventory visibility.

Discover how smarter systems can help you scale operations with clarity and control.

Schedule your personalized demo today.

Learn more about smarter inventory and multi-entity operations

Learn more about smarter inventory and multi-entity operations

G2 'Users Love Us' badge, recognizing Gravity Software for its high customer satisfaction with an average rating of 4.0 stars or higher

Looking to dive deeper into how Gravity Software supports growing businesses with multi-entity operations, streamlined accounting, and inventory management? Explore these helpful resources to guide your decision-making and see what’s possible with Gravity.

Big ERP Features

Gravity gives SMBs the enterprise-grade tools they need—like AI automation and multi-entity management—without the ERP bloat.

Purchase Order Control

Gain full visibility and accuracy over every purchase with automated approvals, vendor tracking, and quality control—all in one centralized system.

Multi-entity Growth

Spot the signs your business has outgrown basic accounting software—and learn how Gravity helps streamline financials across multiple entities.

Sales Order Automation

Automate your quote-to-cash process, speed up fulfillment, and create a smoother customer experience with Gravity’s order management tools.

Bill of Materials

Learn how using a Bill of Materials (BOM) improves accuracy, streamlines production, and enhances cost control in your inventory and operations processes.

Hospitality Accounting

Discover how The Sunray Companies streamlined multi-entity accounting, intercompany transactions, and reporting across 47 locations with Gravity Software.

Inventory Visibility

Learn how real-time inventory tracking helps small businesses reduce errors, improve decision-making, and scale across multiple locations with confidence.

Multi-Entity Guide

Explore everything you need to know about managing financials across multiple companies—from intercompany transactions to automation, reporting, and best practices.

Demo Highlights

Watch this 7-minute video for a quick tour of Gravity Software’s top features—from multi-entity management to automation and real-time reporting.

Frequently ask questions

Frequently ask questions

Have questions about how Gravity Software inventory management supports your business? You’re not alone. Here are some of the most common questions we get from growing businesses looking to simplify inventory across multiple locations, entities, and product types.

Still have questions?

Let us walk you through how Gravity can support your unique inventory needs.
Schedule your personalized demo today.

Does Gravity handle inventory in different units of measure?

Yes. You can buy in one unit (e.g., case), store in another (e.g., individual unit), and sell in a third (e.g., carton).

Can I manage inventory for trucks and mobile units?

Absolutely. Each truck or mobile location can be set up as a unique inventory site for tracking and replenishment.

Which costing methods are available?

Gravity supports Standard, FIFO, LIFO, Weighted Average, and Specific ID costing.

Is real-time inventory tracking available?

Yes. Every transaction is recorded instantly, ensuring real-time inventory levels are always accurate.

Does Gravity support inventory transfers between locations?

Yes. Use the site-to-site transfer feature to move stock between any of your defined locations.