Why inventory can make or break your business
Inventory is more than just boxes on shelves—it’s the engine that drives revenue for product-based businesses. Too little inventory, and you miss sales opportunities. Too much, and your working capital gets tied up in stagnant stock. Either extreme is a liability.
Yet too many small to mid-sized businesses (SMBs) are using entry-level accounting systems that don’t provide the tools they need to manage inventory effectively. These disconnected, manual processes lead to late shipments, lost revenue, and costly year-end adjustments.
Stage 1: The pain — “We can’t keep up anymore”
You may be here because you’ve hit a wall. Growth is exciting—but it adds complexity. Suddenly, you’re:
- Running out of popular items and scrambling to restock
- Holding too much of what doesn’t sell
- Unsure how much inventory is available at each location
- Wasting hours reconciling spreadsheets or correcting errors
And the worst part? You don’t have clear visibility into your true inventory costs. That means bad decisions—and surprise financial consequences.
Stage 2: Exploring the need for a better system
At this point, you’re asking the right questions:
- Can we manage inventory more efficiently across all our locations?
- How do we ensure real-time visibility into stock levels?
- Is there a better way to connect inventory with accounting and reporting?
The good news: yes, there is.
Stage 3: Discovering the right solution with Gravity Software
Gravity Software was built from the ground up for businesses like yours—organizations that are outgrowing QuickBooks and other small-business systems but aren’t ready for the complexity or cost of enterprise ERP.
Gravity is built natively on the Microsoft Power Platform, meaning it seamlessly integrates with the Microsoft tools your team already uses—Outlook, Excel, Teams, SharePoint, and Power BI. There’s no patchwork of disconnected modules or bolt-on solutions. Everything works together, in real time.
Inventory tracking that’s part of your core financials
Unlike systems that treat inventory as an afterthought or third-party add-on, Gravity includes inventory tracking as part of its core financial suite. That means:
- Real-time syncing with your general ledger
- Accurate cost-of-goods-sold (COGS) calculations
- Seamless integration with purchasing, accounts payable, and reporting
You’re not just tracking what’s on the shelf—you’re seeing how inventory affects cash flow, profitability, and planning.
Real-time inventory control, wherever you do business
Gravity gives you real-time inventory visibility across every warehouse, retail location, or storage site you manage. You’ll know:
- Exactly what’s available, what’s committed, and what’s on order
- When to reorder based on minimum/maximum thresholds
- Where every SKU is stored, down to the bin location
- How inventory moves across locations with full transfer tracking
You can even track inventory across multiple companies within the same system—perfect for franchises, holding companies, or businesses with multiple operating entities.
Multi-location inventory without the chaos
Scaling to multiple locations? That’s where Gravity shines. Many entry-level systems break down when you try to manage inventory across more than one site. With Gravity, you can:
- View consolidated or location-specific inventory reports
- Run audits by warehouse or store
- Transfer inventory across sites with full audit trails
- Analyze product trends by location to guide smarter stocking decisions
This level of control gives you the freedom to grow—without worrying about losing visibility or operational discipline.
Advanced costing methods for accurate reporting
Gravity supports all major costing methods:
- FIFO (First In, First Out)
- LIFO (Last In, First Out)
- Weighted Average
- Standard Cost
- Specific Identification
Because inventory is integrated directly into your financials, you gain accurate COGS and inventory valuation in real time—not after-the-fact journal entries. You’ll always know the financial impact of what’s in stock.
Built on the Microsoft Power Platform for speed, scale, and security
What sets Gravity apart is its native foundation on the Microsoft Power Platform. This allows:
- Deep integration with Power BI for dynamic reporting
- Workflow automation using Power Automate
- Secure cloud hosting in Microsoft’s trusted infrastructure
- A user experience that feels familiar to any Office 365 user
Your team can work smarter, make decisions faster, and trust the data they're seeing.
Easy to use. Easy to adopt.
Complexity kills adoption. That’s why Gravity was designed with usability in mind. Your accounting team, warehouse staff, and leadership can all interact with the platform in a way that makes sense for their role—without requiring technical training or IT support.
And because Gravity is cloud-based, your team can access real-time inventory data from anywhere—at the office, in the warehouse, or working remotely.
Stage 4: Making the decision — Grow with confidence
At this stage of your buyer’s journey, you’re no longer asking “Do we need something better?” You’re asking:
- What will give us the control and scalability we need—without overwhelming our team?
- How can we unify inventory, accounting, reporting, and operations in one system?
- What platform can we trust to grow with us long term?
The answer is Gravity Software.
Next step: See Gravity in action
If your business is outgrowing your current accounting solution, now is the time to take control of your inventory and your financials. Gravity Software helps growing companies:
- Track inventory in real time
- Manage multiple locations and entities
- Eliminate painful year-end adjustments
- Gain full visibility into the cost and movement of products
- Make smarter, faster, data-driven decisions
Gravity gives you more than accounting—it gives you the tools to run a better business. See how Gravity can help your team today and schedule your demo today!
Gravity Software
Better. Smarter. Accounting.
