Gravity Software is cloud-based multi-entity accounting software designed for growing organizations that need more financial capabilities, automation and reporting flexibility than entry-level accounting systems provide. Built on the Microsoft Power Platform, Gravity brings multiple companies into one connected system so finance teams can manage accounting processes, automate workflows and gain greater visibility across their organization.
But getting the most from your accounting software starts with understanding how its capabilities work together.
In this guide, we’ll walk through key Gravity Software features, including multi-entity accounting, dimensional accounting, intercompany transactions, multi-currency management, consolidated financial reporting, Power BI insights and financial automation.
Getting started: Setting up your organization for multi-entity accounting
Gravity Software is designed specifically for organizations that manage multiple companies or legal entities. Instead of maintaining separate accounting databases for each entity, finance teams can manage multiple entities within one centralized system.
This structure allows users to access the entities they have permission to work with while sharing information such as vendors and customers across companies when appropriate. Organizations can also maintain entity-specific information and security where separation is required.
Setting up this structure correctly provides the foundation for more efficient intercompany accounting, consolidated financial reporting and financial visibility across the organization.
Structuring financial data for flexible reporting
As organizations add entities over time, inconsistent charts of accounts can make consolidated reporting and financial analysis more difficult. Gravity Software separates key financial data elements so growing organizations can standardize their financial structure while maintaining a streamlined chart of accounts and greater flexibility in how financial information is organized and reported.
Each legal entity is identified separately within the system, allowing multiple companies to operate within the same database without requiring entity identifiers to be built into the chart of accounts. Dimensions provide additional reporting flexibility by allowing finance teams to analyze financial activity by areas such as department, location, project or other business-specific categories.
This customizable financial reporting structure helps organizations create greater consistency across entities, add reporting detail without unnecessarily expanding the chart of accounts and adapt reporting as the business grows.
Automating intercompany accounting across multiple entities
Organizations managing multiple entities often need to allocate expenses or record transactions across companies. Shared payroll, centralized purchasing and payments involving more than one entity can create additional work when finance teams have to record corresponding entries manually.
Gravity Software helps automate intercompany accounting by creating balanced due to and due from entries between entities based on predefined relationships. Instead of logging into separate accounting databases and manually recording both sides of a transaction, finance teams can manage intercompany activity within one connected system.
This helps reduce manual entries, maintain balanced intercompany accounts and simplify accounting across a growing multi-entity organization.
Managing multiple currencies across entities
Organizations operating across countries may need to transact, maintain financial records and report in different currencies. Gravity Software supports multi-currency accounting across multiple entities, helping finance teams manage these requirements within one system.
Transactions can be recorded in currencies other than an entity’s home currency, with Gravity calculating realized gains or losses when transactions are settled. Each entity can maintain its own home currency for day-to-day accounting and financial reporting.
At the organizational level, finance teams can consolidate entities with different home currencies into a common reporting currency, providing a consistent view of financial performance across the organization.
Consolidating financial reporting across entities
Managing multiple entities often makes financial reporting more complex, especially when finance teams have to combine data from separate accounting systems or spreadsheets. Gravity Software brings financial data together in one system, helping organizations create consolidated financial reports across multiple companies without manually combining separate reports.
Finance teams can generate standard financial statements, including income statements and balance sheets, or use Advanced Financial Statements to create more customized reports. Reports can incorporate accounts, dimensions and other reporting criteria to analyze performance across entities, departments, locations and other areas of the organization.
Because financial data is maintained within one connected platform, users can move from consolidated results to more detailed financial information without relying on disconnected reporting processes.
Turning financial data into insights with Power BI
Financial reporting becomes more valuable when finance leaders can quickly understand what is happening across the organization. Gravity Software integrates with Microsoft Power BI to transform financial and operational data into interactive dashboards and visual insights.
Finance teams can analyze performance across entities, departments, locations and other dimensions, helping them identify trends and explore the financial data behind the numbers. Because Gravity centralizes multi-entity financial data, Power BI can provide a broader view of performance without requiring teams to manually combine information from separate accounting systems.
These real-time insights help finance leaders monitor performance, investigate changes and make more informed decisions using financial and operational data already available within Gravity.
Automating financial processes in Gravity
As organizations grow, manual financial processes can make it harder for finance teams to keep up with increasing transaction volumes, approvals and reporting requirements. Gravity Software provides additional functionality that works with its core financials to help organizations automate processes and manage more of their financial operations within one connected system.
Finance teams can use AP Automation to streamline invoice processing and approvals, while capabilities such as Direct ACH and Remote Check Printing help simplify vendor payments. Fixed Assets supports asset tracking and depreciation management across books and entities, while Revenue Recognition and Subscription Billing help automate more complex accounting and recurring billing processes.
Additional capabilities, including Payment Portal and Requisition Management, help organizations streamline collections, purchasing and approval workflows as their financial operations grow.
Explore Gravity Software's advanced functionality to see additional capabilities for payments, purchasing, billing, asset management and financial automation.
Using Microsoft 365 Copilot with Gravity
Gravity Software’s Microsoft Power Platform foundation allows organizations to take advantage of Microsoft 365 Copilot alongside the financial information and business processes they manage within the Microsoft ecosystem. Copilot can help finance teams work more efficiently with information, support analysis and improve everyday productivity.
For finance teams exploring how AI can support accounting workflows, see how Microsoft 365 Copilot for accounting can support productivity and financial decision-making.
Extending Gravity beyond core financials
Organizations may also need capabilities that extend beyond core accounting and financial automation. Gravity Software offers operational functionality that works within the same multi-entity environment, helping teams manage additional business processes without relying on disconnected systems.
For organizations that buy, sell or track physical goods, Inventory Management provides tools for managing inventory, purchasing and sales activity across locations and entities. Gravity also offers Investment Management for organizations that need to track investment activity alongside their broader financial information.
These capabilities allow organizations to configure Gravity around their operational requirements while maintaining connected financial data across the business.
See Gravity Software in action
Understanding how accounting software works is easier when you can see the platform in action. In this 11-minute demo, see how Gravity Software helps growing organizations manage multiple entities, automate financial processes, simplify reporting and gain greater visibility across their financial and operational data.
Watch the demo to see how Gravity brings accounting, automation and reporting together in one connected platform.
Ready to explore how Gravity could support your organization? Schedule a demo for a personalized look at Gravity Software.
Gravity Software.
Better. Smarter. Accounting.
Updated on September 23, 2026