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New Year’s Resolution: Implement a real accounting solution


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Ever have that friend who always seems naturally caffeinated? The one who, even after a raging New Year’s Eve party, is up before the rooster crows, runs a 5k and successfully multi-tasks all day and into the night? How many times have you thought to yourself if I could only bottle up that energy and plug it in whenever I need it?

When it comes to your growing business, how many times have you had that same thought after enduring another glitch with your entry level accounting software?

  • Getting that server serviced?

  • Having to shut down before you can update?

  • Retrieving critical information from multiple databases feeling more like a scavenger hunt gone completely bad?

  • When trying to confirm which orders have been placed, received, delivered or paid is feeling more like a bad case of who’s on first?

  • Consolidating data feeling more like a botched root canal?

  • Or maybe you’re frantically doing a manual inventory count trying to find out why some items are out-of-stock?

If any of the above scenarios sound all too familiar, it’s time for a change. Before you grudgingly wait for your entry level accounting software to kick in, or for your IT guru to put a band aid on your server before the final countdown, hang up the phone and look to the clouds for a real accounting solution. Why the cloud? As a growing business, if you’ve reached the point where fixing your current entry level accounting software like QuickBooks doesn’t really fix anything, then it’s time to upgrade and implement a real solution. The good news: you don’t have to wait for the ball to drop before taking that step.

Real-time insights

Built on the Microsoft Power Platform (aka Dynamics 365 CRM) Platform, Gravity Software’s® (Gravity) robust cloud-based accounting solution provides a tailored adaptation for your growing SMB with a clear, 360-degree view of every location, anytime.

True Multi-Location Inventory Management

Gravity allows you to track inventory by location and allows you to create one Purchase Order for volume discounts while allocating items to individual locations. Bottom Line: Say goodbye to those manual counts and clipboards.

Drill-Down and Extract Data

No more frantic emails to your warehouse in New Jersey to see if they’ve shipped as promised to your high-volume customer in New York. Gravity takes the guesswork out of the operation. You’ve already drilled down and found what you were looking for! Bottom Line: You get real-time insights so you can make better informed decisions.

Share Master Files

With proper security features in place, you can share data with all of your locations’ managers, but perhaps not their staff and interns. You can customize security measures and role-based parameters. Bottom Line: You control security down to the user and field level.

Report on Consolidated Information

Track and breakdown vendor expenses by location. Now you can compare one location to another, side by side, without jumping from one information silo to another. Go ahead, see which locations are selling more and who’s not. Bottom Line: Comparative analysis is instant and immediate. Producing concise and meaningful analysis doesn’t have to be a tedious surgical process.

Capture and Analyze Critical Data, like overhead expenses by location

Which location spent money investing in new assembly and line equipment? Who booked a public television commercial to air the whole week before New Year’s? Who spent a little (or a lot) more on weather resistant nose cones and engine mounts last month because autumn gave way to winter and they have a big shipment scheduled for delivery to Anchorage before year’s end? No worries, your trusty manager from the California branch loaded all the new vendor data and updated pricing info into the system when the purchase order was first approved. That means you have all contracts, purchase orders and invoices, all together, and no one’s wondering what the invoice is for. Bottom Line: You’re able to sign off and approve payment, knowing everything lines up.

Which accounting software is right for your business?

Gravity can centralize the operations for your multiple locations and/or multiple companies into one database. You can flip between companies with two clicks. Share a vendor bill with one transaction, no matter how may companies you have. Best of all, everything is automatically balanced. Reporting is just as simple, Gravity can easily render consolidated financial statements with just one click. More importantly, Gravity can render consolidated operational reports. Learn more and schedule your online demo today.

Gravity Software

Better. Smarter. Accounting.

 
 
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This article was originally published in December of 2017 and has been updated and edited for clarity.