Accounts Payable

Gravity Software's Accounts Payable Automation solution streamlines the entire accounts payable process, from invoice receipt to payment. It includes features such as automated invoice processing, approval workflows, and payment processing, which help to reduce manual data entry, minimize errors, and improve overall efficiency.

In Gravity Software, the approach to automated invoice processing includes using a dedicated Microsoft AI engine that is tailored to decipher and process invoice details. This involves extracting essential data from invoices including vendor names, dates, item descriptions, and costs, following which proprietary machine learning algorithms within Gravity are employed to input the voucher into the Accounts Payable section of the software.

Yes, Gravity Software supports various payment methods including printed checks, direct ACH payments, ACH batch uploads for bank bill pay services, and external bill pay services like Bill.com. This flexibility allows organizations to choose the most convenient payment method for their needs.

A 3-way match is a process used to ensure that the invoice, purchase order, and receiving report all match before a payment is made. Gravity Software automates this process by matching the details in the purchase order with the goods received and the invoice, ensuring accuracy and preventing overpayments or fraud. Gravity also supports a two way match for services of the purchase order to the vendor bill.

Yes, Gravity Software allows you to design and customize PO documents in Microsoft Word. You can adjust the layout, fonts, and colors to meet your organization’s branding and formatting preferences. These documents can be both printed and emailed.

Gravity Software offers several options for vendor payments. You can process individual payments, batch payments, and utilize Quick Voucher/Bill pay processes. This flexibility helps streamline the payment process and manage cash flow more effectively.

Yes, Gravity Software integrates with various third-party systems and applications. This includes 3^rd party payment systems, business intelligence applications, and other business tools, allowing for seamless data transfer and process automation across different platforms.

Gravity Software uses Microsoft’s Power Automate workflow engine to create customizable approval workflow that routes invoices to the appropriate approvers based on predefined criteria such as amount thresholds, departments, or project codes. Approvers can review and approve invoices electronically, ensuring a quick and efficient approval process.

Gravity Software provides comprehensive query and reporting capabilities for accounts payable. Users can generate reports on outstanding invoices, payment status, vendor performance, and more. These reports can be customized to meet specific needs and provide valuable insights for better financial management.

Yes, Gravity Software prioritizes security. Gravity is built on the Microsoft Power Platform, am platform managed by Microsoft 27/7 with enterprise level security. It includes features such as role-based access controls, audit trails, and encryption to protect sensitive financial data. These measures ensure that only authorized users have access to critical information and that all transactions are traceable.

Yes, Gravity Software is designed to handle multi-entity environments. It allows organizations to manage accounts payable processes across multiple entities from a single platform, ensuring consistency and efficiency.

Gravity Software reduces accounts payable processing time by automating data capture, streamlining approval workflows, and enabling electronic payments. This reduces manual intervention, speeds up invoice processing, and ensures timely payments to vendors.

Gravity Software works with a partner channel that provides implementation and training. After the Go-Live date, clients can get support for Gravity that is not training-related. Training is done with the Gravity Partners, ensuring that clients are well-prepared to use the system effectively. Ongoing support is available for any non-training related issues or questions that may arise.