If you started your business on QuickBooks or another entry-level accounting system, you’re not alone. Many companies begin with simple, affordable tools that handle the basics. But as your business expands — more entities, more users, more reporting needs — those systems can quickly hold you back.
It’s time to say goodbye to entry-level accounting software and hello to a solution built for growth.
Why entry-level accounting software falls short
Entry-level accounting tools like QuickBooks or Xero work well when a business is small, but as complexity increases, their limitations become clear. Growing organizations often need multi-entity accounting software that can scale with them — and when that’s missing, everyday processes become bottlenecks.
- Limited entity management: Most entry-level systems can’t handle multiple entities under one roof, forcing you to juggle separate files or rely on manual workarounds.
- Manual consolidations: Month-end often becomes a nightmare of spreadsheets, exports, and late nights.
- Lack of real-time insights: With disconnected systems, you spend more time reconciling than analyzing.
- Security risks: Outdated platforms can’t keep up with modern compliance and security standards.
These limitations don’t just create inefficiencies — they hold back your ability to scale and make confident decisions. In fact, research shows that 67% of growing companies outgrow entry-level accounting tools within five years, often leading to missed opportunities and costly system migrations.
How Gravity Software helps growing businesses
Gravity Software is purpose-built for organizations with multi-entity accounting needs, offering a seamless upgrade path from QuickBooks, entry-level platforms, and outdated legacy accounting systems.
Here’s how we help you grow:
- True multi-entity accounting
Manage unlimited entities in one database. Automate intercompany transactions, simplify consolidations, and close the books faster with real-time accuracy. - Microsoft Power Platform foundation
Built natively on the Microsoft Power Platform, Gravity integrates seamlessly with Microsoft 365, Teams, Power BI, and more. With an open API, it also connects easily to other business-critical applications, giving you flexibility while keeping your financial data secure in the cloud-based Microsoft ecosystem. - Automated processes
Say goodbye to manual spreadsheets and repetitive tasks. Gravity automates AP, AR, and intercompany billing — streamlining approvals and payments. With AI-powered AP automation, invoices are captured, coded, and routed for approval automatically, reducing errors and accelerating the entire payables process. - Advanced functionality and smart extensions
Gravity’s modular design allows you to scale with confidence. Activate advanced tools like AI-powered AP automation, subscription billing, revenue recognition, requisition management, direct ACH processing, payment portals, remote check printing, fixed assets, and Microsoft Copilot. These enhancements streamline operations, ensure compliance, and automate complex processes as your business grows. - Real-time financial insights
With native Power BI dashboards, you get instant access to consolidated reporting, drill-down analytics, and visuals tailored to your business. - Scalability for growth
Whether you’re managing 5 companies or 500, Gravity scales with you. No rebuilding, no file merging — just seamless expansion. - Cloud security & compliance
Built on Microsoft Azure, Gravity ensures your data is secure, accessible, and compliant — critical for industries like healthcare, professional services, hospitality, and family offices.
When is it time to upgrade?
Every business reaches a point where entry-level or legacy accounting software no longer keeps up with growth. The signs are usually clear — and the longer you wait, the more those limitations cost you in time, money, and missed opportunities.
You know you’ve outgrown your system when:
- You’re managing multiple entities in silos — separate logins, separate files, and endless duplication of effort.
- Consolidations take days instead of hours, delaying month-end closes and frustrating leadership.
- Your finance team spends more time fixing errors than analyzing results, trapped in manual reconciliations instead of driving strategy.
- Leadership demands insights your system can’t deliver, leaving executives without the data they need to make confident decisions.
- Integrations feel impossible — modern CRMs, expense management, and reporting systems don’t connect, creating even more manual work.
- You can’t scale without adding headcount, because your accounting system doesn’t support automation or efficient workflows.
If any of these challenges sound familiar, you’ve already stayed too long on entry-level software. The good news? Moving to a modern, cloud-based multi-entity accounting solution like Gravity Software means you can scale without roadblocks, streamline reporting, and finally give leadership the real-time visibility they expect.
Upgrade with confidence through Gravity Premier Partners
Switching accounting systems can feel overwhelming — but it doesn’t have to be. At Gravity Software, we understand that success isn’t just about great technology; it’s also about having the right team behind you. That’s why we work with a network of Gravity Premier Partners who specialize in implementations.
Your partner will guide you through every stage of the process, including:
- Planning & discovery: Understanding your business model, reporting needs, and growth goals.
- Data conversion: Migrating information from QuickBooks or other legacy systems accurately and efficiently.
- System configuration: Setting up entities, users, and dimensions tailored to your unique structure.
- Training & change management: Preparing your finance team to adopt new workflows with confidence.
The result? A smooth transition, faster adoption, and a financial platform that grows with you — not against you. With Gravity Premier Partners, you can upgrade to modern, multi-entity accounting software with confidence, knowing your business is in capable hands.
The future of multi-entity accounting
If your business has outgrown QuickBooks or other entry-level accounting tools, you’re not alone. Many organizations hit the same wall: complex consolidations, limited reporting, and disconnected systems that can’t scale.
Gravity Software gives you a modern, cloud-based multi-entity accounting solution designed for businesses that need more than the basics. With automation, real-time insights, and scalability built on the Microsoft Power Platform, you’ll finally have software that grows with you — not against you.
It’s time to move beyond entry-level and legacy accounting systems. Say goodbye to manual workarounds and hello to Gravity Software.
Ready to see Gravity in action? Schedule a demo today.
Gravity Software
