Most finance teams don’t have a data problem—they have a structure problem. When each entity lives in its own file or add-on, you end up with duplicate entry, fragile spreadsheets, and a leadership team forced to make decisions from yesterday’s numbers. Centralizing every entity in one database changes the operating model. Built on the Microsoft Power Platform, Gravity Software gives you a single source of truth, automated intercompany transactions, and real-time consolidated reporting—without stitching exports together.
Centralization isn’t a buzzword; it’s how finance moves from fixing numbers to advising the business. Below is how the shift to a single database works, why the Power Platform matters, and what outcomes finance leaders can expect when they stop managing around silos.
The cost of silos in multi-entity accounting
Silos drain time and confidence. Controllers spend hours reconciling systems that never quite agree; month-end becomes a project instead of a process; and analytics arrive too late to change the plan. A one-database model replaces that rework with consistent structures and immediate visibility so teams can focus on performance, not plumbing.
- Reconciliations and exports become the “integration layer.”
- Consolidations are delayed because data isn’t truly unified.
- Trust erodes when the same question produces different answers.
One database across all entities
“Single database” isn’t marketing shorthand—it’s an architectural choice. Every entity shares the same data model, which keeps reporting apples-to-apples and eliminates version conflicts. Transactions are posted once, governed once, and reported everywhere they need to be. Role-based security ensures users see only the right entities and records, and clean audit trails build confidence with auditors and boards.
Microsoft Power Platform: the right foundation
Foundation matters—especially security. Building on the Microsoft Power Platform (Dataverse) keeps your finance data under your organization’s Microsoft tenant and policies, with single sign-on (SSO) and MFA via Microsoft Entra ID (formerly Azure Active Directory), encryption in transit and at rest, and environment-level governance. Gravity inherits those controls and adds role-based access at the entity/dimension level and full audit trails, so you can centralize data without compromising control.
Security highlights:
- Enforce your existing Microsoft Conditional Access and Data Loss Prevention (DLP) policies
- Use Power BI for real-time, cross-entity reporting with row-level security (RLS)
- Maintain least-privilege access by entity, department, project, or dimension
- Gravity is HIPAA compliant and aligns with your tenant’s Microsoft compliance frameworks and policies
Outcomes of one-database multi-entity accounting
Centralization pays back quickly and compounds over time. Close cycles shorten because consolidations are on-demand, not manual. Controllers drill from a consolidated P&L to a single transaction without leaving the report. Leaders get real-time multi-entity reporting to make proactive decisions—evaluating performance by entity, department, or project in minutes, not days.
- Faster closes and cleaner audits
- Automated intercompany postings and eliminations
- Real-time consolidated reporting with transaction-level drill-down
Evaluating single-database solutions
At this stage, it’s about proof—not promises. If a product claims centralization but still runs separate company files, you’ll inherit complexity. Look for evidence in the architecture and in daily workflows: a single database across all entities, native analytics with Power BI, and alignment with Microsoft 365 (Office 365) so security and adoption ride on tools your team already uses.
What to prioritize
- Single database across all entities (not separate company files)
- Automated intercompany transactions and real-time consolidations
- Dimensional reporting with a shared chart of accounts
- Microsoft 365 alignment: Entra ID SSO/MFA, tenant-level governance, smooth work in Excel and Teams
- Power BI built in, with row-level security (RLS)
- Entity-level permissions and full audit trails
- Open API / Power Platform extensibility to connect adjacent systems
What to avoid
- Exports to spreadsheets for consolidations
- Add-ons for core finance or manual reconciliations between entities
How Gravity centralizes multi-entity accounting
Gravity Software was designed for multi-entity accounting from day one. Instead of juggling files, all entities live in one database on the Microsoft Power Platform. Intercompany mappings drive automated postings and eliminations. Consolidated reporting is available on demand with drill-down to transactions. Dimensional reporting lets you slice results by entity, location, department, or project without creating a bloated Chart of Accounts . Governance scales with granular, role-based access so you maintain control as you grow.
See one database in action
If your team is living the spreadsheet life, it’s time for a better operating model. Explore how one database on the Microsoft Power Platform streamlines multi-entity accounting with Gravity Software—then schedule a demo aligned to your entities, reporting needs, and growth plans.
Gravity Software
Better. Smarter. Accounting.
Updated on September 9, 2025.