Choosing the right accounting software is a pivotal decision for any growing organization. As businesses expand—adding new entities, new locations, or new business units—entry-level systems quickly reach their limits. Naturally, many finance leaders evaluating their next step will explore Sage Intacct, a well-known option in the mid-market financial system space.
But as many reviewers, controllers, and CFOs have noted, Sage Intacct’s complexity, limited personalization, and rising costs can create challenges—especially for multi-entity organizations that need clarity and simplicity, not more layers to manage.
If your team is looking for Sage Intacct alternatives that deliver power without unnecessary complexity, this guide highlights the common limitations users report and explains why Gravity Software is a strong alternative for mid-sized businesses seeking a modern, scalable accounting platform.
Where Sage Intacct falls short for mid-sized, multi-company teams
User reviews on platforms like G2 and SoftwareAdvice consistently highlight several challenges—especially for organizations managing multiple companies.
1. Built on a Proprietary Platform
Sage Intacct is built on a platform developed more than 26 years ago. While robust, this legacy foundation introduces limitations:
- The proprietary environment restricts integration flexibility.
- A shared-database model can hinder scalability and customization.
- Modern automation and AI capabilities often require additional products or acquisitions.
For growing companies, these constraints can become obstacles rather than enablers.
2. Usability Challenges Slow Down Teams
Reviewers frequently comment on steep learning curves and confusing navigation:
- Interface concerns:
“It does not have a fantastic visual aesthetic… other systems offer a sleeker user interface.” — G2 - Complicated menus:
Sage Intacct’s AP module may show 25+ menu options, creating overwhelm and longer onboarding times. - Training burden:
“We had to give copious amounts of training to our teams.” — SoftwareAdvice
When day-to-day tasks feel harder than they should, productivity suffers.
3. Limited personalization of workflows and reporting
For multi-entity environments, flexibility is essential. Yet users note:
- Customizing reports can be challenging or requires additional fees.
- Workflow changes post-implementation may require elevated access.
- Some reporting functions are not available at the entity level.
Teams often end up exporting reports to spreadsheets—defeating the purpose of investing in a more advanced system.
4. Cost concerns and unpredictable fees
Many reviewers cite cost as a major pain point:
- Add-on fees for multi-currency, modules, and integrations
- Hosting and consultant fees
- Annual price increases that outpace business growth
- Paying for features that are not needed or not used
For organizations with multiple entities, the total cost of ownership can quickly escalate.
5. AI and automation tools are not fully native
While Sage Intacct offers AI-powered features, many are powered through acquisitions or third-party tools. Users report:
- Difficulties integrating outside applications
- Occasional API debugging challenges
- Complexity when connecting tools like Power BI or Power Automate
When automation is disjointed, teams spend more time troubleshooting than analyzing.
Why Gravity Software is a leading alternative to Sage Intacct
For multi-entity organizations ready to modernize without adding unnecessary complexity, Gravity Software offers a powerful, intuitive alternative built for growing teams.
1. Built on the Microsoft Power Platform
This is one of the most significant differentiators.
With Gravity, you gain native access to:
- Power BI for real-time dashboards
- Power Automate for workflow automation
- Microsoft Copilot for AI insights
- Dynamics 365 CRM for integrated operations
You’re investing in a global platform with 56M+ users—not a proprietary system that limits flexibility.
2. One database per company for true multi-entity clarity
Instead of forcing every entity into a shared structure, Gravity provides:
- Full autonomy for each company
- Role-based access at the entity level
- Consolidated financials across any group of companies
- A single login to access all entities
This structure gives your team the clarity needed to scale with confidence.
Learn more about Gravity’s multi-entity capabilities: Multi-Entity Accounting Software
3. A clean, user-friendly interface designed for finance teams
No clutter. No overwhelming menus.
Gravity’s interface is intentionally designed to empower daily users:
- Fewer, more intuitive menu options
- Faster onboarding
- Better adoption across distributed teams
If your team finds Sage Intacct “too much,” Gravity provides the power without the noise.
4. Embedded AI and automation - without third-party add-ons
Gravity includes native AI capabilities using Microsoft’s Azure Cognitive Services:
- Invoice data extraction
- Natural-language search
- Automated workflows
- AI-assisted reporting
No additional tools or patchwork integrations required.
Explore Gravity’s AP Automation: AP Automation Software
5. Real-time reporting and multi-entity dashboards
Finance leaders gain instant visibility into:
- Consolidated performance
- Budget tracking
- Cash flow insights
- Profitability across companies, locations, or departments
Because Gravity sits on Power BI, decision-makers get clearer insights—without spending hours in spreadsheets.
See Gravity Insights in action: Financial Dashboards & Reporting
6. Transparent, scalable licensing
Instead of unbundling core features into separate add-ons, Gravity includes:
- Core multi-entity accounting
- Microsoft cloud hosting
- Financial modules needed by most mid-sized organizations
Optional modules—like subscription billing or revenue recognition—are available only if you need them.
And unlike Sage Intacct, Gravity offers entity packs, making it more affordable for organizations managing multiple companies.
Real-world wins from organizations that switched to Gravity
Growing organizations across industries have reported measurable improvements:
- A multi-location eye care group cut month-end close time from 30+ days to under 15.
- A renewable energy company significantly reduced manual entry across entities.
- A 47-entity hospitality group reduced intercompany settlement from days to 30 minutes.
- AP automation now processes invoices in seconds instead of minutes.
These outcomes are possible because Gravity is built to scale—without adding operational friction.
Considering Sage Intacct? Compare cloud financials too.
If you're evaluating Sage Intacct Cloud Financials specifically, we’ve created a separate comparison to help you understand the differences in usability, cost, and scalability. You can read it here: Sage Intacct Cloud Financials
This ensures each article serves a unique search intent and helps readers explore the right information based on where they are in their evaluation.
Choose accounting software that supports your growth
Technology shouldn’t slow your team down.
If Sage Intacct feels too complex, too expensive, or too dependent on third-party add-ons, you don’t have to compromise.
Gravity Software delivers:
- Multi-entity clarity
- Cloud-native flexibility
- Real-time insights
- AI-powered automation
- A platform your entire team can use with confidence
Ready to see how Gravity compares?
Schedule a demo and explore whether Gravity Software is the right fit for your growing organization.
Gravity Software
Better. Smarter. Accounting.
