Consolidated financial reporting for multi-entity organizations

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Managing the finances of multiple entities, locations, or divisions can be complex and time-consuming. Traditional accounting systems force you to manage separate databases, repeat data entry, and reconcile reports manually — leaving room for errors and delays that hurt decision-making.

Consolidated financial reporting changes that. It unites financial data from all your entities into one accurate, compliant view of performance — helping you uncover insights, strengthen accountability, and respond faster to change.

Gravity Software simplifies multi-entity accounting and financial consolidation within a single powerful platform designed for growing organizations.

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  • What is financial consolidation and why it matters

    • What is financial consolidation and why it matters

    Gravity Software consolidated financial reporting icon representing multi-entity data integration

    Financial consolidation combines the data of multiple entities — subsidiaries, divisions, or locations — into one unified set of financial statements. It’s essential for transparency, compliance, and performance management.

    Legacy or entry-level accounting tools make this process cumbersome. Each entity operates in its own silo, forcing teams to manually merge data and correct discrepancies. That’s risky, time-intensive work that diverts attention from strategic growth.

    Even small mistakes can lead to serious consequences, from misinformed decisions to compliance issues. (For example, Hertz once paid $16 million in SEC penalties for financial reporting inaccuracies.)

    Consolidated reporting software eliminates those risks by centralizing data and automating the process — giving you real-time visibility, accuracy, and confidence in your numbers.

    Learn more: Consolidate finances across multiple businesses with Gravity

  • The benefits of consolidated financial reporting software

    • The benefits of consolidated financial reporting software

    Gravity Software cloud icon representing connected, automated consolidated financial reporting

    For companies managing multiple entities, departments, or locations, manually combining spreadsheets from separate systems wastes valuable time and introduces costly errors.

    Modern multi-entity accounting software automates consolidation, streamlines reporting, and provides the visibility business leaders need to drive performance. Here’s how your organization benefits:

    Faster, more accurate reporting

    Generate consolidated financial statements in minutes instead of days. Reduce manual data entry and eliminate errors that slow down month-end close.

    Real-time visibility across entities

    View performance across every entity in one dashboard. Identify underperforming areas, adjust strategies, and act quickly to protect profitability.

    Improved collaboration and transparency

    With a single source of truth, finance, accounting, and leadership teams can collaborate more effectively — everyone works from the same accurate data.

    Built-in compliance

    Ensure compliance with GAAP and FASB standards. Maintain full audit trails, strengthen internal controls, and prepare for audits with confidence.

    Cost and time savings

    Automate repetitive processes so your team can focus on strategic analysis and budgeting — not manual reconciliations.

    Related resource: How to Improve Healthcare Financial Reporting

  • Key features of financial consolidation software

    • Key features of financial consolidation software

    Gravity Software key icon representing core features of consolidated financial reporting and multi-entity accounting

    The best consolidated financial reporting software does more than combine numbers — it delivers real-time insights, scalability, and automation designed to help multi-entity organizations grow with confidence.

    When evaluating solutions, look for these key capabilities — and see how Gravity Software brings them together in one unified multi-entity platform.

    Multi-entity capabilities

    Every multi-entity company is structured differently. Some have multiple departments or divisions, while others have several locations, lines of business, or separate legal entities.

    The right software should give you a clear separation between entities while enabling you to share master data — including customer, vendor, and chart of accounts information — across them.

    Gravity Software simplifies this process by storing all companies within a single database. You can easily manage intercompany transactions without duplicate data entry, maintain visibility across all entities, and eliminate the need to log in and out of multiple systems.

    Key benefits:

    • Shared master records for customers, vendors, and accounts

    • Easy setup of Due To/Due From balances

    • Automatic posting across entities

    • Centralized control with flexible entity-level permissions

    Advanced financial statements

    Your company’s structure and reporting needs may vary, but your system shouldn’t hold you back.

    The best solutions allow you to generate both consolidated and individual entity reports from the same data set — all without manual reconciliation. Gravity Software makes this simple with customizable reporting by dimension, so you can view performance for specific divisions, projects, or locations alongside the company-wide picture.

    You can even show detailed expense categories such as labor, marketing, and capital costs within one report, providing a deeper understanding of profitability and cost drivers.

    Key benefits:

    • Real-time consolidated and entity-level reports

    • Report by dimensions such as department, project, or location

    • Customizable layouts for different audiences (executives, boards, auditors)

    • Instant roll-ups without manual re-entry

    Built-in business intelligence

    Modern organizations need insights — not just numbers. Many accounting systems require separate business intelligence tools, creating extra cost and complexity.

    Gravity Software includes Microsoft Power BI built in, giving you interactive dashboards and visual analytics directly within your accounting platform. Department heads, CFOs, and investors can all access real-time dashboards tailored to their needs, creating a single source of truth for financial and operational performance.

    Key benefits:

    • Native Power BI integration for live dashboards and visual analysis

    • Drill-down capability for transactions and performance trends

    • Personalized dashboards for different roles

    • Share data securely across teams and stakeholders

    Accounting automation and artificial intelligence

    Automation and AI are redefining modern finance. They save time, reduce costs, and improve accuracy across the accounting cycle.

    Gravity Software automates recurring processes like intercompany eliminations, bank reconciliations, and revenue recognition. AI-powered invoice processing and approval workflows further streamline operations, enabling your finance team to focus on strategy instead of data entry.

    Key benefits:

    • Automate repetitive accounting tasks

    • AI-powered invoice capture and approvals

    • Consistent, accurate financial data

    • Enhanced productivity and employee satisfaction

    An intuitive user experience

    Powerful software shouldn’t be hard to use.

    The best solutions combine robust functionality with an intuitive interface that’s accessible to everyone — from accountants to executives. Gravity Software delivers clean dashboards, straightforward navigation, and interactive charts that make financial insights easy to understand and share.

    This ensures new users onboard quickly and experienced staff stay productive, maximizing your return on investment.

    Key benefits:

    • Modern, browser-based interface

    • Clear navigation and visual reporting tools

    • Role-based dashboards tailored to users

    • Faster onboarding and adoption

     

    Explore related content: Making sense of a multitude of financial reporting tools

  • Why Gravity Software stands out

    • Why Gravity Software stands out

    Gravity Software logo representing a leading multi-entity accounting and consolidated financial reporting platform

    The best solutions for consolidated financial reporting aren’t stand-alone tools — they’re part of a complete multi-entity accounting platform.

    Gravity Software is designed specifically to simplify multi-entity accounting and financial consolidation. Here’s what sets it apart from entry-level or legacy accounting systems.

    Centralized multi-entity database

    With Gravity, you can store financial information for all your companies in a single, secure database. Shared master files for customers and vendors enable quick data entry and consistent access control. When you update information once, those changes sync automatically across all selected entities.

    Key benefits:

    • One database for all entities

    • Shared customers, vendors, and chart of accounts

    • Reduced duplicate entry and easier access management

    Streamlined accounts payable

    Pay vendor invoices for multiple entities in just a few clicks. Gravity’s accounts payable module allows you to allocate bills across entities from a single screen, automatically balancing Due To/Due From records.

    You can also batch payments, set up electronic payments, or integrate with solutions like bill.com, saving hours every month.

    Key benefits:

    • Allocate invoices across multiple entities

    • Automatic intercompany balancing

    • Batch and electronic payments supported

    Multi-dimensional financial reporting

    With Gravity, you can view your main account, individual entities, or other dimensions — such as projects, departments, or employees — all within the same report. Dimension codes let you analyze results at any level of detail.

    Key benefits:

    • Consolidated and entity-level reports in one view

    • Dimension-based filtering and analysis

    • Flexible reporting for management, auditors, or investors

    Built-in Business Intelligence

    Gravity includes Microsoft Power BI, providing interactive dashboards and visual analytics right inside your accounting system.

    Executives, finance teams, and investors can all access the metrics that matter most — from high-level performance views to detailed transactional data.

    Key benefits:

    • Embedded Power BI dashboards

    • Personalized reports and visual KPIs

    • Secure data sharing across stakeholders

    Accounts payable automation and AI

    Gravity goes beyond automation by incorporating AI-driven invoice processing and approval workflows. From revenue recognition to bank reconciliation, repetitive tasks can be handled automatically — freeing your team to focus on strategic priorities like planning, budgeting, and risk mitigation.

    Key benefits:

    • AI-powered invoice automation

    • Auto-reconciliation and revenue recognition

    • Reduced manual workload and faster month-end close

    Automated financial report distribution

    Deliver reports to the right people at the right time without manual effort. Gravity’s Packages feature automates report distribution by sending scheduled, customized financial reports to each stakeholder’s inbox.

    Key benefits:

    • Automated scheduling and delivery

    • Custom distribution lists by department or entity

    • Consistent, timely communication of results

    A complete platform for growth

    Gravity Software brings all of these capabilities together in one solution built on the Microsoft Power Platform, ensuring seamless scalability and integration with your existing systems.

    See how Gravity transforms multi-entity accounting and consolidated reporting for your business.

    Request a demo
  • Customer success stories

    • Customer success stories

    G2 'Users Love Us' badge, recognizing Gravity Software for its high customer satisfaction with an average rating of 4.0 stars or higher
    Real-world results show how Gravity Software simplifies multi-entity accounting and consolidated financial reporting for growing organizations.

    Family eye care reduces close time by 50%

    Dr. Tavel Family Eye Care struggled with an outdated, server-based accounting system that was both inefficient and inflexible. Using Sage 100, the team had no capacity for document storage or backup, which meant manually reviewing paperwork to reconcile expenses. Their month-end close process stretched beyond 30 days.

    After implementing Gravity’s multi-entity accounting software, they reduced close time from over 30 days to just 10–15 days within a few months. The team also saved hours on triple-net calculations, freeing more time for analysis, budgeting, and strategic planning.

    Read the case study

    Hospitality company simplifies multi-entity reporting

    Sunray Companies — a multi-organization enterprise with 47 locations including hotels, tanning salons, and massage centers — faced major challenges in managing intercompany transactions. Each transaction had to be entered twice, leading to delays, data errors, and late nights creating consolidated reports.

    With Gravity Software, the accounting team now completes intercompany transactions automatically, freeing up hours each day. They have greater visibility across locations and more time to analyze financial data, identify cost-saving opportunities, and proactively address issues.

    Read the case study

    Simplify multi-entity accounting with Gravity Software

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  • More resources on consolidated financial reporting

    • More resources on consolidated financial reporting

    Gravity Software flag icon symbolizing expert guidance and resources on consolidated financial reporting
    Looking to dive deeper into financial reporting best practices? Explore these expert insights to see how Gravity Software helps organizations simplify multi-entity accounting, improve accuracy, and drive growth.
    Consolidating Finances
    Understand how multi-entity organizations can centralize accounting and reporting across businesses using Gravity Software’s consolidated financial reporting tools.
    Multi-Entity Accounting
    Explore the fundamentals, challenges, and best practices of managing finances across multiple entities — and learn how Gravity Software streamlines every aspect of multi-entity accounting.
    Financial Reporting Tools
    Compare top financial reporting software options and discover how Gravity Software, built on Microsoft Power Platform with Jet Reports™, simplifies multi-entity reporting.
    Budget by Dimension
    Discover how dimensional budgeting in Gravity Software helps finance teams track performance by projects, departments, or locations for smarter planning and forecasting.
    Managing Multi-Location Growth
    Learn strategies to streamline accounting and maintain financial control as your business expands to new locations or entities using modern, cloud-based software.
    Nonprofit Fund Accounting
    Explore multi-fund accounting best practices that help nonprofits manage grants, track restricted funds, and maintain compliance across multiple programs or entities.

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