AI-Powered Accounts Payable Automation | Gravity Software

AI-powered invoice processing for faster AP

AI-powered invoice processing for faster AP

Managing accounts payable manually can mean downloading invoices, entering vendor and invoice information, coding expenses, routing bills for approval and repeating the process across multiple companies. Gravity Software's AI-powered AP Automation helps automate that workflow directly within your accounting system.

Upload invoices or receive them through email, use AI to extract invoice and line-item data, review confidence levels and potential duplicates, apply account, entity and dimension coding, and create vouchers in Gravity. From there, configurable approval workflows help move invoices through review and approval without relying on disconnected systems.

Built on the Microsoft Power Platform

Gravity Software is built on the Microsoft Power Platform, bringing AI, workflow automation and accounting together in one cloud platform. AP Automation uses Microsoft AI technology to capture invoice information, while configurable workflows help route transactions for review and approval.

Schedule a Demo: Explore how AI-powered AP automation can transform your workflow.

Automate invoice processing from capture through approval

Automate invoice processing from capture through approval

Gravity Software’s AP Automation helps finance teams reduce manual invoice processing by bringing invoice capture, AI-powered data extraction, coding, multi-entity allocations and approvals into one connected workflow. Because AP Automation is built directly into Gravity, invoice data and supporting documents stay connected to your accounting transactions throughout the process.

Key features of Gravity Software’s AP Automation:

Capture invoices by email or upload: Receive vendor invoices through a designated email address or upload PDF invoices directly for processing.
AI-powered invoice data extraction: Automatically capture vendor information, invoice dates, amounts and line-item details to reduce manual data entry.
Confidence levels and exception review: See confidence levels for extracted invoice data so your team can quickly identify information that may need review.
Duplicate invoice detection: Gravity can flag potential duplicate invoices before a new voucher is created.
Intelligent coding: Gravity remembers how invoice line items were previously coded, helping streamline account, entity and dimension coding over time.
Multi-entity invoice allocation: Code invoice lines to different entities, accounts and dimensions and automate the related due-to/due-from entries.
Automated voucher creation: Review the extracted information and create the AP voucher directly in Gravity without re-entering invoice data.
Invoice document attachment: The original vendor PDF is attached to the voucher, keeping supporting documentation with the accounting transaction.
Configurable approval workflows: Route invoices for approval based on your organization's processes, including approvals through email or Microsoft Teams.

See Gravity's AP Automation in action

Watch Gravity Software’s AI-powered AP Automation in action to see how invoices are captured, data is extracted using AI, transactions are coded and reviewed, and vouchers move through the accounts payable workflow.

AP automation built for multi-entity accounting

AP automation built for multi-entity accounting

Accounts payable becomes more complex when finance teams manage invoices across multiple companies, locations, properties, funds or other entities. Gravity combines AP Automation with its multi-entity accounting capabilities so teams can process invoices without switching between separate company databases.

Invoice lines can be assigned to different entities, accounts and dimensions from the same workflow. When expenses cross entities, Gravity can automatically create the corresponding intercompany due-to and due-from entries, helping reduce manual allocations and reconciliation work.

Calculate the potential ROI of AP automation

See how much time and money your organization could save by automating accounts payable. Use the AP Automation ROI Calculator to estimate the impact of reducing manual invoice processing based on your invoice volume, processing time and accounting costs.

Adjust the inputs below to calculate your potential savings and see how AP automation could improve the efficiency of your accounts payable process.

See how Gravity Software's AP Automation can transform your business - schedule your demo today!

Why automate accounts payable inside Gravity?

Why automate accounts payable inside Gravity?

Gravity Software’s AP Automation is built directly into Gravity’s multi-entity accounting platform, helping finance teams manage invoice processing and accounting within one connected system. Invoice capture, coding, multi-entity allocations, voucher creation, supporting documents and approvals remain connected to the underlying accounting transaction.

Why choose Gravity Software for AP Automation?

AP automation built into your accounting system
Process invoices directly within Gravity instead of moving invoice and accounting data between disconnected systems.

Built for multi-entity accounting
Manage AP across multiple companies while assigning invoice lines to the appropriate entities, accounts and dimensions within the same workflow.

Microsoft-powered technology
Gravity is built on the Microsoft Power Platform, bringing Microsoft AI, workflow automation and accounting together in one cloud platform.

Connected Microsoft ecosystem
Extend your accounting workflows with Microsoft tools, including Power BI for financial reporting and Microsoft Teams for collaboration and approvals.

Security and auditability
Keep invoice documentation, approval activity and accounting transactions connected within Gravity, with security supported by Microsoft’s cloud infrastructure.

See Gravity’s AP Automation in your accounting workflow

See how Gravity Software can help your organization automate invoice processing while keeping accounts payable connected to your multi-entity accounting system. Schedule a personalized demo.

What our clients are saying

What our clients are saying

Amy Perkin, CFO at Brandon Capital, discussing the benefits of Gravity Software’s multi-entity accounting solution.

Amy Perkin, CFO at Brandon Capital, shares her experience with Gravity Software:

"The appeal of Gravity Software to me was that it had all the functionality and security of a larger ERP system with the cost and ease of use of a small accounting solution. Leveraging the Microsoft toolset, it integrates easily with other systems and is simple to use and understand. Since implementing Gravity, our accounting team has saved significant time, reducing monthly reporting from five to six days to just a few days. We’ve also automated investment activities, including purchases, sales, and currency adjustments, which has streamlined our operations."

"With Gravity's cloud-based software, we've been able to automate manual processes, allowing us to manage more funds and portfolio companies without increasing personnel costs. If I had one regret, it would be not making the move to Gravity sooner."

Accounts payable automation resources

Accounts payable automation resources

G2 'Users Love Us' badge showcasing Gravity Software's high customer satisfaction rating of 4.0 stars or higher.

Explore resources to learn more about AI-powered accounting, accounts payable automation, multi-entity accounting and the Microsoft technology behind Gravity Software.

AI in Accounting

Explore how AI is reshaping accounting processes, improving efficiency, and reducing human error in financial management.

Best Practices for Multi-Entity Accounting

Discover essential best practices for managing financial operations across multiple entities to improve efficiency and reduce complexity.

Microsoft Power Platform for Accounting

Learn how Gravity uses the Microsoft Power Platform to bring accounting, automation, AI and business intelligence together in one cloud platform.

Streamlined Financial Reporting

Learn how the British Institute of Innkeeping (BII) improved their financial reporting and purchase order approvals by switching to Gravity Software's cloud-based solution.

Getting Started with AI Accounting

Explore how AI-powered solutions are transforming finance and accounting, helping CFOs streamline operations, reduce errors, and improve decision-making.

Boosted Efficiency by 50%

Learn how Onefire Holding Co. increased efficiency by 50%, automated inter-company management, and streamlined reporting with Gravity Software’s cloud-based multi-entity accounting solution.

Gravity Multi-Entity Accounting Highlights

Watch an 11-minute overview to see how Gravity's multi-entity accounting software simplifies transactions, boosts efficiency, and supports global business growth.

Unlock Business Intelligence Insights

Download our whitepaper to learn how CFOs can leverage business intelligence tools to drive growth, innovation, and strategic decisions within their organization.

Experience Gravity Software Live

Watch a brief demo to see how Gravity simplifies multi-entity accounting, then schedule your personalized session to explore solutions tailored to your business needs.

Frequently asked questions about AP Automation

Frequently asked questions about AP Automation

Gravity Software’s AP Automation is an advanced module built directly into Gravity’s multi-entity accounting platform. It helps finance teams automate invoice capture, data extraction, coding, voucher creation and approval workflows while keeping AP activity connected to their accounting data.

How does Gravity’s AP Automation work?

Gravity's AP Automation converts vendor invoices into AP vouchers using AI-powered document processing. Invoices can be uploaded or received through email. Gravity extracts invoice and line-item information, provides confidence levels, checks for potential duplicates and can use previous coding to help populate accounts, entities and dimensions. After review, the user creates the voucher in Gravity and the original invoice PDF is attached to the transaction.

Does Gravity AP Automation work with Gravity's multi-entity accounting software?

Yes. Gravity's AP Automation is designed to work with Gravity's multi-entity accounting platform. Invoice lines can be assigned to different entities, accounts and dimensions within the same workflow. When a transaction crosses entities, Gravity can automatically create the appropriate intercompany due-to and due-from entries.

How secure is Gravity’s AP Automation?

Gravity’s AP Automation keeps invoice documentation, accounting transactions and approval activity connected within Gravity Software. This helps maintain a consistent audit trail while allowing organizations to manage access based on user roles and permissions.

Is Gravity’s AP Automation customizable for my company’s needs?

Gravity AP Automation works with configurable accounting and approval workflows so organizations can align invoice processing with their internal processes, entity structure and approval requirements.

How does Gravity’s AP Automation convert invoices to vouchers?

Gravity uses AI to extract information from vendor invoices, including invoice and line-item data. Users review the extracted information, make any necessary changes and create the voucher directly in Gravity. The original invoice PDF is then attached to the voucher for supporting documentation.

What kind of support is available for implementation?

Gravity Software provides end-to-end support during implementation. This includes system configuration, employee training, customization, and ongoing assistance to ensure your transition is smooth and successful.

Are there additional costs for enabling AP Automation?

AP Automation is an optional Gravity Software module. Pricing is based on AP Automation usage. Contact Gravity Software for current pricing based on your organization's expected invoice volume.

How can I upload or email invoices for processing?

Vendor invoices can be uploaded as PDFs or received through a designated email address for processing through Gravity's AP Automation workflow.

How does Gravity AP Automation help improve data accuracy?

Gravity displays confidence levels for extracted invoice information so users can identify fields that may require review. It can also flag potential duplicate invoices and use historical coding to help populate accounts, entities and dimensions.

What are the steps to enable AP Automation?

Contact Gravity Software to discuss adding AP Automation to your Gravity environment. Our team can review your requirements, expected invoice volume and workflow before activation.

What actions can I perform in AP Automation?

Users can review incoming invoices, examine extracted invoice and line-item information, review confidence levels, update coding, identify potential duplicates, create vouchers and maintain the original invoice documentation with the accounting transaction.

How can I learn more about Gravity’s AP Automation?

The best way to see how AP Automation would work with your accounting processes is to schedule a personalized Gravity Software demonstration.