AI-Powered Accounts Payable Automation

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Revolutionize your accounts payable processes with effortless invoice management

Process invoices faster

Use AI to extract relevant data from invoices, such as vendor information, invoice date, and line items. Save time and reduce errors with automated data capture.

Improve efficiency and accuracy

Reduce manual data entry and processing time with machine learning algorithms that adapt and improve based on historical data. Achieve higher accuracy in invoice management while freeing up resources for other critical tasks.

Simplify approvals

Configure approval workflows tailored to your business needs. Streamline internal processes and ensure audit-ready documentation, giving your team confidence and compliance in every transaction.

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See our new AP automation features in action

Gravity Software’s Accounts Payable (AP) automation with AI technology is designed to transform your financial operations. By leveraging cutting-edge AI tools, it ensures greater accuracy, cost-effectiveness, and operational efficiency. Say goodbye to tedious manual tasks and hello to streamlined processes that reduce human errors and improve reliability.

Empower your finance teams to focus on strategic initiatives like budgeting, forecasting, and growth planning. With enhanced compliance, real-time visibility, and automated workflows, Gravity Software ensures transparency and accountability in your AP processes.

 

Calculate your savings

Maximize the potential of your accounts payable operations with Gravity Software’s AP Automation and AI Technology. Use our intuitive ROI Calculator to explore how much you can save. Enter your unique business details to see real-time insights into your cost-saving potential and increased efficiency.

Uncover the annual savings achieved through enhanced productivity and reduced operational costs with Gravity Software’s intelligent AP automation solution.

 

 

More great features you'll love

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Accounts Payable

Automate your accounts payable processes to effectively manage vendor invoices and payments

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Advanced Financial Reporting

Produce multi-entity consolidated financial reports and much more

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General Ledger

Multi-dimensional chart of accounts, flexible accounting periods and user defined entries.

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Get started with Gravity Software today!

schedule a demo with Gravity Software

Frequently
asked
questions

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How does Gravity’s AP Automation work?

Gravity’s AP Automation leverages advanced AI and Microsoft’s machine learning technology to efficiently process invoice data. It eliminates manual tasks by automating data extraction, validation, and workflow approvals, significantly enhancing accuracy and processing speed.

Can Gravity’s AP Automation handle multi-entity businesses?

Absolutely. Gravity Software is designed to handle the complexities of multi-entity businesses seamlessly. It supports intercompany transactions, centralized approvals, and consolidated financial reporting, making it ideal for growing organizations.

Is the system customizable for my company’s needs?

Yes, Gravity Software’s AP Automation offers extensive customization options. You can tailor workflows, approval hierarchies, and reporting templates to align with your unique operational requirements.

How secure is Gravity’s AP Automation?

Security is a top priority for Gravity Software. The Microsoft Platform incorporates robust encryption, audit trails, and secure cloud hosting to protect your sensitive financial data and ensure compliance with industry standards.

What kind of support is available for implementation?

Gravity Software provides end-to-end support during implementation. This includes system configuration, employee training, customization, and ongoing assistance to ensure your transition is smooth and successful.

How does Gravity’s AP Automation convert invoices to vouchers?

Gravity’s AP Automation uses Microsoft’s AI engine to transform vendor PDFs into vouchers with minimal manual intervention. Uploaded or emailed PDFs are processed into the system, where data is extracted, verified, and converted into vouchers for streamlined workflows.

Are there any additional costs for enabling AP Automation?

Yes, AP Automation is an add-on feature with a monthly usage-based cost. You can get pricing from this link or contact Gravity Sales for detailed setup information.

How can I upload or email invoices for processing?

Invoices can be:

  • Uploaded directly from your desktop to the AP Automation portal.
  • Emailed to a pre-defined organizational email address linked to the AP Automation system.

How does the system ensure data accuracy?

Gravity’s AI engine assigns probability percentages to interpreted fields, highlighting any low-confidence data in red for review. It also identifies duplicate vouchers and remembers past coding for improved accuracy.

What are the steps to enable AP Automation?

To enable AP Automation:

  1. Register: Contact Gravity Sales with your Microsoft tenant ID, email domain, and Gravity URL.
  2. Configure Dataverse Search: Enable search in the Power Platform and add required tables.
  3. Set up Email Forwarding: Configure an organization-specific email to forward invoices to apautomation@gogravity.com.

What actions can I perform in AP Automation?

  • Upload: Manually upload one or more documents.
  • Create Voucher: Convert a PDF into a voucher and attach it.
  • Delete: Mark a PDF as deleted.
  • Reset: Revert any changes made to the original interpretation.
  • Refresh: Update the browser view.

How can I learn more about Gravity’s AP Automation?

Explore our Product Fact Sheet or schedule an online demo to see how AI-driven AP Automation can transform your business operations.