Why businesses are leaving QuickBooks Enterprise in 2025

QuickBooks Enterprise (QBE) has long been the go-to for businesses outgrowing QuickBooks Pro or Premier. But in 2025, companies are increasingly realizing that QBE is not equipped to support modern financial operations. From limited scalability to outdated workflows, the platform is showing its age—and holding growing businesses back.

This article explores why businesses are leaving QuickBooks Enterprise and moving to modern, cloud-based accounting solutions like Gravity Software.

1. QuickBooks Enterprise wasn't built for the cloud

QuickBooks Enterprise is still fundamentally a desktop application. Remote access is only possible through third-party hosting, which often results in slow performance, increased IT complexity, and added costs. This setup falls short of true cloud-native solutions that deliver:

• Built-in browser-based access
• Automatic updates and backups
• Real-time collaboration
• Stronger security and compliance

In 2025, businesses demand real cloud infrastructure, not patchwork hosting.

2. Limited mulit-entity and mulit-location capabilities

QuickBooks Enterprise lacks native support for multi-entity accounting. Businesses with multiple legal entities must juggle separate company files, making consolidated reporting a nightmare. This outdated structure leads to:

• Manual consolidations
• Inconsistent data
• Tedious duplications
• Lack of standardization

Modern platforms like Gravity Software allow you to manage all entities within a single database—streamlining operations and enhancing visibility.

3. Inadequate reporting and data visibility

Today’s finance teams need dynamic, multi-dimensional reporting, but QBE’s capabilities are basic. Custom reports are difficult to build, and most advanced reporting still happens in Excel. That means:

• Higher risk of manual errors
• Limited insights across departments or dimensions
• Delayed decision-making

Gravity Software, in contrast, offers real-time Power BI dashboards, customizable financial statements, and drill-down capabilities that empower smarter decisions.. 

4. Lack of workflow automation

Manual tasks slow down your finance team and open the door to costly errors. QuickBooks Enterprise has minimal workflow automation features. Approval routing, document management, and audit trails are either non-existent or require external plugins.

• Cloud-native solutions like Gravity come with built-in automation, including:
• AI-powered invoice processing
• Multi-level approvals
• Document storage
• Automated alerts and reminders

5. Poor user experience and interface limitations

The interface in QBE feels dated, with clunky navigation and limited customization. For teams used to modern SaaS platforms, this leads to:

• Frustration and decreased productivity
• Longer onboarding for new employees
• Higher reliance on external consultants

Gravity Software's modern inteface and seamless integration into Microsoft 365 tools like Teams, Outlook, and Excel.

6. Costly and rigid licensing

QBE’s pricing model forces companies into higher tiers as they grow—whether or not they need the extra features. You’ll also pay more for read-only users, integrations, or API access. On the other hand, Gravity offers flexible pricing:

• Transparent pricing
• Role-based licenses (full, read-only, and module-specific)
• Scalable plans based on your real usage

7. Case study: Onefire Holding Co. outgrew QuickBooks Enterprise

A real-world example of this transition is Onefire Holding Co., a growing private investment and real estate firm managing more than 20 entities. They initially ran their operations through QuickBooks Enterprise, but as their structure became more complex, QBE’s limitations were impossible to ignore.

“Managing 20+ QuickBooks files was incredibly inefficient. Our team spent countless hours just trying to consolidate data and keep everything aligned,” said Onefire’s Controller.

After switching to Gravity Software, Onefire saw immediate benefits:

• All entities managed in a single system
• Automated intercompany transactions
• Built-in consolidations and dashboards
• Reduced monthly close time by 50%

“We now have real-time visibility across all our entities. Gravity didn’t just fix our accounting—it scaled our operations.”

Their story highlights what so many mid-sized firms experience: QuickBooks Enterprise can’t keep up, but Gravity Software can.

Top 3 signs you've your outgrown QuickBooks Enterprise

 Still not sure if it’s time to move on? Here are the telltale signs:

You’re managing more than 2–3 entities

Juggling multiple company files is a huge red flag. You need a unified, multi-entity platform.

Your team relies heavily on Excel

If consolidations or reports require exporting to spreadsheets, you're wasting time and risking errors. Find out if you've outgrown QuickBooks.

You need better controls and automation

Finance teams today demand workflow automation, multi-level approvals, and document management. QBE doesn’t deliver.

Feature comparison: Gravity Software vs. QuickBooks Enterprise

The bottom: Don't let your software limit your growth

 QuickBooks Enterprise was never built to handle the complexity of multi-entity operations, real-time reporting, or scalable financial workflows. If your business has hit a wall, it’s time to consider an accounting platform designed for the next stage of your growth.

Gravity Software, built on the Microsoft Power Platform, offers everything QBE can’t:

• True cloud accounting
• Robust reporting
• Streamlined multi-entity management
• Automated workflows
• Fully integrated with Microsoft 365 apps like Outlook, Teams and Excel

Schedule a demo today to see why more businesses are switching from QuickBooks Enterprise in 2025.

Gravity Software

Better. Smarter. Accounting