Outgrown QuickBooks Online? 4 reasons to change!


Like most companies, you decided to use QuickBooks. Now fast forward a few years, hundreds of clients, thousands of reports and transactions later, and you’re running a full-on Small to Medium-Sized Business (SMB). Congratulations! Your once startup company has turned into multiple businesses, each requiring specific functionality based on their industry. Are you able to personalize your accounting solution to meet the needs of each business? What about real-time insights on how each business is performing?

And you may have made a few changes during this Covid-19 Pandemic, e.g. forced to work remotely with antiquated business systems, feeling the pain and stress that comes along with it. Sure, you can stick with Old Reliable and get by, but there is a more viable accounting solution designed to meet the demanding needs of your growing business.

You’re familiar with QuickBooks, so, why change?

For most companies, it’s a matter of functionality. Businesses need to engage with customers, become more agile while protecting their employees. They’ll need a more sophisticated system that can track more than basic financial transactions. A robust cloud-based accounting system, like Gravity Software® (Gravity), streamlines your business operations by eliminating unnecessary clutter and steps, ultimately increasing efficiency across the board by saving your business time and money. Check out our videos below on how Gravity compares to QuickBooks Online.  Yes, both are rendered in a browser and both are cloud-based solutions, but what really sets them apart?

360 Destination Group eliminates redundancies with Gravity Software

Four distinct differences between Gravity and QBO

Allocation Capabilities

What do you do when you need to allocate expenses to multiple accounts or other companies? Good luck trying that with QuickBooks Online.

With Gravity, you can actually allocate by percentage, up to 100% of an account, to other accounts, and even other companies. Once you’ve set up the initial parameters, Gravity will take care of this task every time. You’ll save time by completing an otherwise arduous task by letting Gravity do the work for you. This convenience repeats itself because any time you make an entry to the parent account, you can automatically have it reallocated based on the percentages to the subsidiary accounts. How cool is that?

Dashboard Comparisons

There’s a slight chance that the QuickBooks Online dashboard may be the right fit for your business operation. But why hope that your operation fits well with a dashboard when you can choose from multiple templates or even create your own personalized dashboard from the ground up?

Gravity provides the tools so you can personalize your dashboards. When comparing QuickBooks Online and Gravity dashboards, think of buying a suit off the rack. You’re hoping it fits, versus enjoying a custom-made suit that fits your body well. After all, who knows what your business needs better than you?


Multi-Entity Capabilities

There’s no way around this one. With QuickBooks Online, if you have more than one company or entity, you’ll have to manage each in a separate database. That means redundant data entries, and logging out of one and into another. Even if you’re used to doing this with QuickBooks, chances are, you’ll never get used to the time spent with these extra and unnecessary, tedious steps.

With Gravity, you log into a single database housing the data for all of your companies. You can work with one company’s data and easily transition to another without having to log out. You can even set up the transactional relationship between any two companies and much more.


[Related: Can you manage multiple companies in QuickBooks?]

Journal Entries

In QuickBooks Online, you can flag an entry, make an adjusted entry, enter a detailed description for each line item, and even include an attachment. Not bad.

Gravity does all of that and much more. How about a Journal Entry across multiple companies, like that payroll entry? In Gravity, one Journal Entry can do the work of five Journal Entries in QuickBooks. Gravity’s journal entry capabilities are as simple or robust as you need them to be.


Need more than basic financial transactions?

I just want to make it clear that Gravity doesn't compete against QuickBooks. QuickBooks does the job for small businesses. But when businesses start to grow, they will need more features, security and functionality than an entry level accounting application can offer. Gravity's guiding principle is to simplify the lives of our users while providing businesses the platform they need to grow.

Gravity is written on the Microsoft Power Platform (aka Dynamics 365), a platform that hosts over 5 million users worldwide and has become one of the most reliable and scalable platforms available today. So, if your business is one of those companies that has outgrown QuickBooks, take a look at what Gravity Software has to offer. Learn more and schedule your online demo today.  My business is connected. Is yours?

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This article was originally published in June of 2017 and has been updated and edited for clarity.