When you're managing financials across multiple locations or subsidiaries, your accounting software should simplify your job—not make it harder. Yet many CFOs and controllers still find themselves trapped in an endless cycle of spreadsheet exports, duplicate data entry, and month-end chaos.
That’s especially true for businesses still clinging to entry-level platforms or transitioning from QuickBooks Desktop.
QuickBooks Enterprise has historically been popular with small and mid-sized businesses, but until recently, it lacked built-in support for managing multiple entities within a single environment. Businesses that needed consolidated reporting or automated intercompany transactions often had to juggle separate company files or rely on spreadsheets and third-party tools.
QuickBooks Enterprise recently introduced multi-entity accounting features in its new Intuit Enterprise Suite.
These enhancements aim to help mid-sized companies stay with QuickBooks as they become more complex.
However, they also invite a deeper comparison with software like Gravity Software, which was designed for multi-entity accounting from the start.
Here’s a closer look at how these QuickBooks Enterprise features compare to Gravity Software in key areas.
How do QuickBooks Enterprise and Gravity Software manage intercompany transactions?
QuickBooks Enterprise has made improvements in handling intercompany transactions. Its multi-entity hub allows users to initiate transactions that span multiple entities and generate due-to/due-from entries. The setup still requires mapping intercompany accounts.
Gravity Software takes it a step further. With all entities residing in one database, intercompany transactions are created in a single entry. When Company A pays a bill for Company B, the information is updated in both ledgers, eliminating duplicate data entry.
The software automatically updates receivables and payables between entities. The ease of multi-company transactions is a key reason thousands of users have chosen Gravity Software over the years.
For growing companies with multiple locations like Dr. Tavel Family Eye Care, these features have cut the time it takes to close the books each month in half.
“Gravity Software has helped us reduce our month-end close from over 30 days to just 10-15 days,” Dr. Tavel Family Eye Care VP of Finance and HR Tera Carpenter said. “The time we save allows us to focus more on strategic financial analysis and supporting the company’s growth.”
How does QuickBooks Enterprise pricing compare to Gravity Software?
QuickBooks Enterprise uses a per-user subscription model starting at $583 per month. While it includes unlimited entities, costs scale rapidly with users and additional features like payroll or cloud hosting (up to $389 per user, per month for its Diamond tier). Additional users cost $200 per month.
Gravity Software’s pricing model is based on the number of users and entities in increments. A typical plan starts at $375 per month for the first user and $100 per month for five entities. Companies can add users for $275 per person; however, many companies find their users need read-only access, which is only $40 per month.
Gravity Software also offers discounted pricing for companies already using the Microsoft Power Platform on which its software is based, as well as discounts for qualified nonprofit organizations. Its pricing is competitive for mid-sized companies with multiple entities looking for ERP-level capabilities without ERP pricing.
How easily can you personalize the solution?
QuickBooks Enterprise is known for a relatively quick onboarding process. However, many of its features are “out of the box” and may be more difficult to change later to fit your business processes.
For instance, many workflows like expense approvals are standard and not as easy to personalize for the way your company actually works.
Gravity Software uses Microsoft Power Automate, a “workflow engine” that can easily be tailored to be aligned with the way your business operates without needing to hire a developer.
The same is true for reporting. Gravity uses Microsoft Power BI, which offers endless opportunities to display your data the way you need it without continually requesting support.
These features may make Gravity Software more scalable over time.
How well do they integrate with other features?
QuickBooks Enterprise integrates well with other Intuit products to manage functions such as payroll, time and billing, and it has a large ecosystem of apps you can connect for other features.
As a Microsoft Power Platform application, Gravity Software natively integrates with many features your company may already be using, including Microsoft Office 365, Power Automate, Power BI, and Dynamics 365 CRM.
It also includes built-in AI features such as AI-powered accounts payable automation, and the ability to use Microsoft Copilot to work more efficiently.
This allows users to find what they need faster, including:
- Asking questions or making request within Gravity, such as “Show me all open payables over $10,000 this month.”
- Quickly finding vendors, accounts or transactions
- Asking Copilot to summarize financial documents, explain trends and help understand data
These features are continually being updated and added, allowing users to benefit from Microsoft’s advances in AI and innovation.
What data security features are in QuickBooks Enterprise versus Gravity Software?
QuickBooks Enterprise has strengthened its security protocols to protect user data, including using encryption for data at rest and during transmission, aligning with industry best practices and recently introducing multi-factor authentication.
Administrators can define user roles and permissions, ensuring that employees access only the data they need to do their jobs.
The system also maintains detailed audit trails for compliance reporting.
However, it’s worth noting that QuickBooks Enterprise is still primarily a desktop-based solution.
To achieve cloud-based security benefits, businesses often need to use third-party hosting services, which can introduce additional complexities and costs.
Gravity Software benefits from Microsoft's extensive security infrastructure, including:
- Microsoft Azure Security, a multi-layered protocol that includes physical data center protections, network security, and advanced threat detection systems
- Transparent data encryption for data at rest
- Advanced threat protection that uses machine learning to detect and respond to potential threats in real-time, minimizing the risk of data breaches
- Compliance with global standards, including ISO 27001, HIPAA, and GDPR
- The ability to define roles and permissions and maintain audit trails
By being cloud-native, Gravity Software eliminates the need for additional hosting services, reducing potential vulnerabilities and simplifying IT management.
Choosing the right multi-entity accounting software
How does QuickBooks Enterprise compare to Gravity Software? The answer depends on where your business is today and how you plan to grow.
QuickBooks Enterprise may be a practical next step for small companies transitioning from QuickBooks Desktop, especially those that aren’t ready to invest in a new solution.
However, many fast-growing businesses still find QuickBooks can’t keep pace with their needs, and they have moved to Gravity Software’s cloud-based, multi-entity accounting solution over the years as a result.
Whether you're managing a family office, a physician group with multiple locations, or a boutique hospitality brand, Gravity is purpose-built for businesses that have outgrown QuickBooks but don’t want the complexity or price tag of a large ERP system.
Don’t settle for software that was retrofitted for multi-entity use. Choose one that was designed for it from the ground up.
Schedule a demo today to see how Gravity Software can eliminate duplicate data entry, streamline intercompany transactions, and give you real-time visibility across all your entities—so you can close the books faster, make smarter decisions, and focus on what’s next.
Gravity Software
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