Purchase Order Management | Accounting Features | Gravity Software

Gain total control and accuracy over your purchasing process

Gain total control and accuracy over your purchasing process

Take control of your purchasing from request to receipt with Gravity Software, a complete financial management system natively built on the Microsoft Power Platform. Purchase Order Management is one of Gravity’s core capabilities — seamlessly integrated with Accounts Payable, Inventory, and General Ledger for end-to-end visibility across your entire organization.

Whether you’re managing multiple entities, locations, or departments, Gravity ensures every purchase order is accurate, approved, and aligned with budgets. Automate approvals, manage vendor relationships, and monitor delivery performance — all in one cloud-based system that grows with your business.

Key highlights:

Native integration across purchasing, payables, and inventory
2-way and 3-way matching for complete accuracy
Customizable approval workflows
Real-time visibility into commitments and budgets

Experience purchasing built into a complete financial platform. Schedule a demo today.

Explore Gravity's automated purchasing and approval workflows

Explore Gravity's automated purchasing and approval workflows

Manual purchasing slows down growth. Gravity Software streamlines the entire procure-to-pay process so your finance and operations teams can work smarter, not harder. With configurable workflows and built-in controls, you’ll reduce risk, enforce policy compliance, and ensure timely approvals before a single dollar is spent.

Create purchase orders in seconds

Generate and edit POs quickly using vendor defaults and historical pricing. Gravity tracks every revision, giving you a clear audit trail from creation through release and payment.

Ensure accuracy with 2- and 3-way matching

Match every PO, receipt, and vendor invoice automatically to prevent duplicate payments and data entry errors. Gravity supports both 2-way and 3-way matching for inventory and non-inventory items — giving you precision and accountability at every step.

Simplify receiving and reconciliation

Record goods received directly in Gravity. Quantities and rates update automatically, and the system posts entries to the appropriate general ledger accounts, keeping your financial data current in real time.

Vendor and quality management

Track vendor performance, document best pricing and delivery times, and log who received and approved every order. With Gravity, you’ll always know the status and quality of incoming goods or services.

Automate every step of purchasing — from order creation to invoice matching. See it in action in the video below.

Why choose Gravity Software for purchase order management?

Why choose Gravity Software for purchase order management?

As your organization grows, manual purchasing and disconnected systems can slow down operations and create costly inefficiencies. Gravity Software eliminates those challenges with a complete, cloud-based financial management solution designed for multi-entity organizations. Purchase Order Management is one of Gravity’s core capabilities — seamlessly integrated with accounting, approvals, and reporting for total financial control and visibility.

Finance leaders trust Gravity to connect their purchasing and accounting processes in one unified platform — empowering teams to make faster, more informed decisions while maintaining accuracy and compliance across every entity.

Why finance leaders choose Gravity:

1

Take Control and Compliance

Standardize purchasing and approval workflows across all companies.

2

Full Visibility into Spending

Track vendor activity, commitments, and budgets in real time.

3

Automation Built-In

Reduce manual entry and approval bottlenecks with workflow automation.

4

Scalable Foundation

Manage growth from 5 to 500 entities without additional complexity.

5

Microsoft 365 Integration

Work seamlessly with familiar tools like Excel, Outlook, and Teams to simplify collaboration and reporting.

6

Schedule a Demo

Modernize your purchasing with a complete financial management system that works naturally within Microsoft 365. Request a demo today.

Customer success: A growing multi-entity organization

Customer success: A growing multi-entity organization

This desire for actionable, real-time reporting is leading CFOs to explore cloud accounting software, but a quick look at the landscape shows wide disparities. Some solutions are sparsely developed, leaving CFOs searching for more. Others are overloaded with distracting features - the equivalent of landing on the Las Vegas strip after a month of camping in the desert. You can’t see the forest for the trees. Everything is so much more populated than you anticipated, and you don’t know where to look.

For some companies, the most basic solution truly is the best fit, while others need the most advanced enterprise resource planning systems. However, many fall somewhere in the middle. They need all the sophistication of an enterprise system without the high price tag. Here’s how to

"Where to start: multiple companies with a single login, multiple budgets, cross-company reporting, cross-company posting, integrated billing, purchasing and inventory solutions, sophisticated reporting, many steps up from QuickBooks, but not as bulky or difficult or expensive as Sage Intacct / NetSuite / Dynamics 365 BC."

Kadidia Cooper, Exec. VP, CFO

MyDocPlus, LLC

View Case Study

Multi-Entity-Icon2

Multi-Entity

Manage your company’s entities or subsidiaries in one system without logging in and out of other databases.

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Inventory

Track, control and manage your inventory from multiple warehouses or locations.

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Dimensional Reporting

User-defined codes to track, manage and see your results any way you want to.

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Resources to grow your business

Why QuickBooks is not built for multi-entity accounting | Gravity

Managing multiple businesses or entities with QuickBooks can quickly become a frustrating experience. While QuickBooks is effective for small...

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