Residential Property Management Accounting Software | Gravity Software

Why residential property managers need cloud-based multi-entity accounting

Why residential property managers need cloud-based multi-entity accounting

Managing accounting across multiple residential properties, legal entities, and ownership structures can be complex. Separate accounting systems, manual rent tracking, disconnected work orders, and time-consuming financial consolidations make it difficult to maintain accurate records and gain visibility across a growing property portfolio.

Gravity Software combines multi-entity accounting with purpose-built residential property management functionality, helping property managers and accounting teams streamline financial operations without switching between disconnected systems.

Residential Property Management beta availability: Gravity Software's Residential Property Management module is currently in beta. The module extends Gravity's multi-entity accounting platform with residential property management workflows, including tenant billing, rent rolls, and work order management. Contact Gravity Software to learn more about current functionality and availability.

With Gravity Software, residential property management organizations can:

Automate tenant billing: Manage rent rolls, recurring charges, rent increases, and tenant billing across residential properties.
Simplify work order management: Track maintenance requests, work orders, and related expenses while connecting property operations with accounting.
Streamline intercompany accounting: Automate due-to and due-from transactions between entities to reduce manual entries and reconciliation.
Consolidate financial reporting: Generate consolidated financial statements and analyze financial performance across multiple entities and ownership structures.
Improve financial visibility: Track rental revenue, expenses, receivables, and financial performance across residential properties.
Collaborate using Microsoft technology: Connect accounting workflows with Microsoft 365 and Power BI for collaboration, reporting, and financial analysis.

Unlike property management systems that primarily focus on day-to-day operations, Gravity Software connects residential property management functionality with multi-entity financial management in one centralized accounting platform.

Ready to simplify accounting across your residential property portfolio? Schedule a demo to see how Gravity Software supports residential property management.

Why choose Gravity Software for residential property management

Why choose Gravity Software for residential property management

Gravity Software combines multi-entity financial management with purpose-built residential property management functionality, helping growing organizations manage accounting, tenants, properties, and maintenance activities within one centralized platform.

Unlike traditional property management systems that require separate accounting applications or manual data transfers, Gravity connects residential property operations directly with financial management.

Key advantages for residential property management organizations:

Centralized multi-entity accounting: Manage multiple properties, companies, and ownership structures in a centralized accounting platform, eliminating the need to merge financial data across separate systems.
Dimensional reporting: Analyze financial performance by property, building, or other reporting dimensions without creating an unnecessarily complex chart of accounts.
Connected property management workflows: Manage tenant billing, rent rolls, work orders, and maintenance-related expenses alongside core accounting processes.
Microsoft 365 integration: Work with familiar Microsoft applications, including Outlook, Excel, Microsoft Teams, and Power BI, to support collaboration and financial analysis.
Scalability for growing portfolios: Add new properties and legal entities as your residential property management organization expands.
Security and financial controls: Built on Microsoft technology and hosted on Microsoft Azure, Gravity supports role-based security, entity-level access controls, and audit trails to help protect financial information.

With Gravity Software, residential property managers gain the financial controls and reporting capabilities of a modern cloud accounting system, along with the specialized tools needed to support residential property operations.

See Gravity Software in action. Watch our 11-minute demo highlights to explore Gravity's multi-entity accounting capabilities, then schedule a personalized demo to discuss your residential property management requirements.

Explore Gravity's Residential Property Management module

Benefits of multi-entity property management accounting

Benefits of multi-entity property management accounting

Managing multiple residential properties and legal entities requires accurate financial reporting, efficient tenant billing, and visibility into property-level operations. Gravity Software combines multi-entity accounting with residential property management functionality to help accounting teams automate everyday processes, reduce manual work, and maintain greater control over financial performance.

Explore the key benefits of Gravity Software for residential property management organizations.

1

Automated intercompany accounting

Reduce manual entries and reconciliation between legal entities. Gravity Software automates due-to and due-from transactions, helping accounting teams maintain accurate intercompany balances across residential property portfolios.

2

Consolidated financial reporting

Generate consolidated financial statements across multiple residential property entities without manually combining reports from separate accounting systems. Gain visibility into financial performance across companies and ownership structures to support faster, more informed decisions.

3

Automated tenant billing

Simplify recurring rent charges, parking fees, service charges, and other tenant billing activities. Gravity Software helps accounting teams manage billing schedules, adjustments, and applicable late fees while reducing repetitive manual processes.

4

Work order management

Track residential maintenance requests, repairs, inspections, and work orders within your property management workflows. Connect maintenance activities with related accounting transactions to improve expense tracking and coordination between property managers and accounting teams.

5

Automated rent increases

Simplify rent increase management across residential properties by maintaining accurate tenant charges and billing schedules. Reduce manual updates, improve billing consistency, and gain better visibility into rental revenue across your property portfolio.

6

Connected accounts payable and maintenance expenses

Connect vendor invoices and maintenance expenses with related work orders and property-level accounting. Gravity Software's Residential Property Management module supports automated intercompany AP transactions, helping reduce duplicate entry and simplify reconciliation when maintenance services involve multiple entities.

7

Improved cash flow visibility

Monitor rental receivables, outstanding payables, property expenses, and rent collection activity across residential entities. Use financial reporting and business intelligence to identify trends, manage cash flow, and support budgeting and financial planning.

8

Cloud-based collaboration

Give authorized accounting and property management teams secure access to financial information from different locations. Use Microsoft 365 integration to support communication, streamline approvals, and improve coordination between accounting, property managers, and operations teams.

Residential property management resources

Residential property management resources

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Explore resources to help residential property management organizations evaluate multi-entity accounting software, streamline financial operations, and improve reporting across multiple properties and legal entities. Learn more about accounting automation, consolidated financial reporting, and Microsoft-powered capabilities available with Gravity Software.

Managing multiple properties

Learn how managing multiple residential properties in one accounting database simplifies multi-entity accounting, intercompany transactions, and financial reporting.

Multi-entity accounting guide

Explore the benefits, challenges, and best practices of managing multiple companies in one accounting platform, including consolidated reporting and intercompany accounting.

Real estate accounting

Discover how Gravity Software helps real estate organizations manage multiple entities, automate intercompany transactions, and improve consolidated financial reporting.

Power BI for accounting

Explore how Microsoft Power BI helps accounting teams analyze financial performance, visualize trends, and gain business intelligence insights across multiple entities.

Business intelligence insights

Learn how CFOs and finance teams use business intelligence to improve financial reporting, identify trends, and make more informed decisions.

Microsoft 365 Copilot

Discover how Microsoft 365 Copilot supports natural language interactions and AI-assisted workflows within Gravity Software's accounting platform.

Residential property management accounting software FAQs

Residential property management accounting software FAQs

Explore frequently asked questions about Gravity Software's residential property management accounting capabilities, including tenant billing, rent roll management, work orders, intercompany accounting, and consolidated financial reporting.

Can Gravity Software handle both residential and commercial property management?

Gravity Software supports residential property management functionality, including tenant billing, rent roll management, and work orders. Commercial property management functionality is not currently available.

Can I link work orders directly to accounts payable?

Gravity Software's Residential Property Management module connects maintenance work orders with related accounts payable transactions. This helps accounting teams track maintenance expenses, reduce duplicate data entry, and improve property-level financial reporting.

How does Gravity Software handle intercompany transactions?

Gravity Software automates intercompany accounting, including due-to and due-from transactions between legal entities. When a maintenance company provides services to another entity, supported workflows can generate related intercompany invoices and accounts payable transactions, helping accounting teams reduce manual entries and maintain accurate financial records.

Does Gravity Software integrate with Microsoft 365?

Yes. Gravity Software integrates with Microsoft 365, including Outlook, Excel, and Microsoft Teams, to support collaboration and accounting workflows. Gravity also supports Microsoft Power BI for financial reporting and business intelligence.

Organizations using other email platforms can access Gravity through a supported web browser with the required Microsoft authentication.

Can I track multiple residential properties and legal entities?

Yes. Gravity Software enables organizations to manage multiple legal entities within one accounting database. Accounting teams can use dimensional reporting to analyze financial performance by property, building, or other reporting categories while generating consolidated financial statements across entities.

Can Gravity Software create invoices from work orders?

Gravity Software's Residential Property Management module supports workflows that connect work orders with related billing transactions, including tenant or intercompany invoices where applicable. This helps reduce duplicate entry and improves coordination between maintenance operations and accounting.

Does Gravity support rent roll management?

Yes. The Residential Property Management module includes rent roll management capabilities to help accounting teams track tenant charges, recurring rent, rent increases, and rental revenue across residential properties. These workflows connect property management information with financial reporting for greater visibility across the portfolio.

Is Gravity Software cloud-based?

Yes. Gravity Software is a cloud-based accounting platform powered by Microsoft Azure and Dataverse. Authorized users can securely access Gravity through supported web browsers, with role-based security, entity-level access controls, and audit trails to help protect financial information.

Simplify residential property management accounting

Manage multiple residential properties and legal entities with centralized accounting, automated intercompany transactions, consolidated financial reporting, and purpose-built property management functionality.

See how Gravity Software can help your accounting team streamline financial operations, improve visibility, and support a growing residential property portfolio.

Schedule a personalized demo to discuss your residential property management accounting requirements.