Residential Property Management Accounting Software | Gravity Software

Why residential property managers need cloud-based multi-entity accounting

Why residential property managers need cloud-based multi-entity accounting

Simplify residential property accounting with Gravity Software — a cloud-based, multi-entity accounting platform built on Microsoft technology.

Managing financials for multiple residential entities can be complicated and time-consuming. Separate systems, manual processes, and disconnected reports create inefficiencies and errors.

Built on the Microsoft Power Platform, Gravity Software helps accounting teams manage tenants, rent, and work orders across multiple residential entities — all in one secure, scalable cloud solution.

The Residential Property Management module extends the power of Gravity’s multi-entity accounting software, providing deeper visibility and control across every property you manage.

A cloud-based, multi-entity accounting platform like Gravity Software helps property managers:

Automate rent rolls, recurring charges, and tenant billing.
Consolidate reporting across entities and ownership structures in real time.
Simplify Work orders and maintenance tracking.
Collaborate securely through Microsoft 365 and Power BI.

Traditional property management tools focus on operations; Gravity connects those details with accounting accuracy — giving you complete financial visibility across your residential portfolio.

Discover how Gravity Software simplifies residential property management — Schedule a demo today.

Why choose Gravity Software for property management

Why choose Gravity Software for property management

Gravity Software Property Management Advanced Module icon showing multiple residential units

Gravity Software delivers enterprise-grade functionality for mid-market organizations managing multiple entities. The Residential Property Management module extends this foundation to handle rent, tenant, and maintenance processes — directly within your core accounting system.

Key advantages:

Multi-entity architecture: Manage multiple properties or companies from one database — no data merges or extra log-ins.
Dimensional accounting: Track by property, building, or tenant without expanding your chart of accounts.
Microsoft 365 Integration: Use Outlook, Excel, Teams, and Power BI for seamless collaboration.
Scalability: Add new entities and properties as your portfolio grows.
Security: Hosted on Microsoft Azure for enterprise-grade protection, reliability, and compliance.

Gravity Software’s foundation on Microsoft’s Power Platform ensures your accounting system is secure, scalable, and future-ready — with the flexibility to add advanced modules like Residential Property Management as your business evolves.

Watch our 7-minute Gravity Software highlights video to see how the platform enhances multi-entity accounting — then schedule a personalized demo.

Benefits of multi-entity property management accounting

Benefits of multi-entity property management accounting

When you manage several residential entities, automation and visibility are essential. Gravity Software streamlines daily operations while delivering accurate, consolidated reporting — helping you reduce manual work, prevent errors, and scale with confidence.

Key benefits for residential property managers:

1

Automated intercompany accounting

Eliminate time-consuming manual entries between entities. Gravity automatically records due-to and due-from transactions, keeping your books balanced across every property and ownership structure.

2

Consolidated reporting

Instantly generate real-time, roll-up financial statements for all entities — without exporting to Excel. Access a single source of truth across your residential portfolio for faster, more informed decisions.

3

Tenant billing automation

Streamline rent, parking, and service charge invoicing. Gravity automatically applies recurring schedules, adjustments, and late fees, ensuring accuracy and saving hours each billing cycle.

4

Work Order Management

Work orders ensure that repairs, inspections, and upkeep tasks are handled efficiently, documented properly, and communicated across tenants, property managers, and maintenance staff.

5

Automate Rent Increases

Leaders must evaluate recovery and anticipated financial performance in an environment filled with lingering uncertainty and re-evaluating as conditions change.

68% of CFOs say they need real-time financial processes to prepare for the future, but only 16% have them in place. (Accenture)

6

Integrated Accounts Payable

Connect vendor invoices, maintenance costs, and property-level expenses directly to the right tenant or unit — simplifying workflows and improving cost tracking.

Gravity’s Residential Property Management module automatically links AP invoices to related work orders or maintenance tasks. When a maintenance company performs work for a property, the system can generate the vendor invoice and the corresponding intercompany AP voucher automatically — ensuring every entity stays balanced without manual entry or spreadsheet reconciliations.

7

Improved cash flow visibility

Gain instant insight into receivables, payables, and rent collection status. Real-time dashboards help property managers and accountants stay proactive with collections and budgeting.

8

Cloud collaboration

Work securely from anywhere with Microsoft 365 integration. Accounting and operations teams can share data, review reports, and approve transactions — all within a unified cloud platform.

9

See Gravity in Action

With automation, consolidation, and Microsoft-backed scalability, Gravity Software helps property management teams focus less on spreadsheets and more on strategy.

Experience how Gravity Software simplifies multi-entity residential accounting — request a demo today.

Property management success spotlight

Property management success spotlight

Multi-entity residential property managers often struggle with disconnected systems, manual reconciliations, and limited visibility across properties. Gravity Software helps organizations simplify tenant billing, work orders, rent increases, and consolidated reporting — all within one secure, cloud-based platform.

A mid-sized residential property management firm managing multiple buildings recently adopted Gravity Software to replace a mix of legacy tools, spreadsheets, and siloed accounting systems. By moving their operations onto Gravity’s multi-entity platform and Residential Property Management module, they centralized financials, streamlined rent roll processes, and automated intercompany activity across their portfolio.

Key improvements achieved:

Significant reduction in manual reconciliation work
Faster, more accurate rent roll and billing cycles
Better alignment between accounting and operations teams
Automated intercompany settlement and cleaner entity-level reporting

These outcomes reflect what many residential property managers experience when modernizing their financial operations with Gravity Software: fewer manual steps, more visibility, and a smoother monthly close.

Explore the full capabilities of Gravity’s Residential Property Management module to see how work orders, rent increases, and multi-entity automation come together in a single platform.

Property management resources

Property management resources

G2 'Users Love Us' badge, recognizing Gravity Software for its high customer satisfaction with an average rating of 4.0 stars or higher

Whether you manage 5 entities or 100+, these resources will help your team choose, implement, and optimize a modern cloud accounting solution. Learn how Gravity Software empowers property management companies to streamline financial operations and reporting.

Empower Your Accounting Team

Learn how to equip your multi-entity accounting team with the right tools for consolidation, automation, and visibility — essential for scaling residential property management.

Multi-Entity Guide

Explore our definitive guide to multi-entity accounting — covering benefits, challenges, and best practices for managing multiple companies with Gravity Software’s unified cloud platform.

Big ERP Features

See how Gravity delivers enterprise-grade AP automation, multi-entity accounting, and Microsoft 365 integration—without the cost and complexity of traditional ERP.

Real Estate Accounting

Discover how Gravity Software simplifies real estate investment accounting with consolidated reporting, automated intercompany transactions, and secure financial management for multi-entity firms.

Microsoft Copilot

Explore how Microsoft Copilot, embedded in Gravity Software, brings AI-powered automation, natural language navigation, and real-time insights to multi-entity accounting.

Power BI for Accounting

Learn how Microsoft Power BI—embedded in Gravity Software—delivers real-time dashboards, multi-entity consolidation, and faster decision-making for finance teams.

AI Accounting Tools

Discover how family offices are using AI Accounting Tools to streamline operations, automate accounts payable, improve reporting, and enhance decision-making with Microsoft Copilot and Power Automate.

Business Intelligence Insights

Download the whitepaper to learn how CFOs can move beyond traditional finance and leverage business intelligence tools to drive real-time insights, innovation, and value across the organization.

Continuous Close

Discover how continuous close accounting with Gravity Software automates financial reporting, eliminates manual reconciliations, and delivers real-time visibility across every entity.

Property management accounting software FAQs

Property management accounting software FAQs

Selecting the right property management accounting software starts with understanding what’s possible today — and what’s coming next. These FAQs address the most common questions from residential property managers exploring Gravity Software’s cloud-based, multi-entity accounting platform.

Gravity currently supports residential property management, offering advanced financial automation, tenant billing, and work order tools. Commercial property management features are planned for a future release as part of Gravity’s ongoing product roadmap.

Whether you manage a few residential entities or an expanding portfolio, these FAQs will help you understand how Gravity Software simplifies accounting, reporting, and operations across multiple properties — all in one platform.

Can Gravity handle both residential and commercial property management?

Gravity Software currently supports residential property management, including flexible rent schedules, tenant tracking, and automated work orders. Commercial property management functionality—such as lease management and unit-based tenant billing—is planned for a future product release.

Can I link work orders directly to accounts payable?

Yes. Work orders can be tied directly to AP invoices, allowing expenses to flow seamlessly from maintenance activity into financial reporting. This automation reduces double entry, ensures accurate cost tracking, and speeds up month-end close.

How does Gravity handle intercompany transactions?

If your maintenance company provides services to your properties, Gravity automatically creates the invoice in the maintenance entity and the matching AP voucher in the property entity — keeping both sides in balance.

Intercompany bills and allocations post automatically with no duplicate entry or manual reconciliation required, ensuring clean, auditable records and faster close cycles across all your residential entities.

Does Gravity integrate with Microsoft 365?

Yes. Gravity Software is built on the Microsoft Power Platform, offering native integration with Microsoft 365 tools like Outlook, Excel, Teams, and Power BI. This means your property management and accounting data connect seamlessly with the tools your team already uses every day.

Even if your organization uses another email system (like Gmail), you can still access Gravity securely through any web browser — no Microsoft account required.

Can I track multiple properties and entities?

Absolutely. Gravity’s architecture was designed for multi-entity environments, enabling consolidated reporting and automated intercompany entries.

Can we create invoices directly from work orders?

Yes. You can generate tenant invoices or intercompany invoices right from a work order. For internal maintenance entities, Gravity handles the AR and AP postings automatically — keeping books aligned across all entities.

Does Gravity support rent roll management?

Yes. The Residential Property Management module includes rent roll reporting, recurring charges, and lease tracking — all integrated with your accounting data. Rent roll reports that used to take hours can now be generated in minutes.

Is Gravity Software cloud-based?

Yes. Built entirely on Microsoft Azure, it’s accessible anywhere, secure, and updated automatically.

Simplify property management accounting!

Property managers need more than basic bookkeeping — they need a unified, intelligent platform that connects tenants, properties, and entities in one place. Gravity Software delivers the automation, reporting, and scalability your accounting team deserves.

Empower your business with a system built for growth — not just maintenance.

Schedule your personalized demo of Gravity Software today and see how effortless multi-entity property management can be.