Multi-Entity Allocation Software | Financial Distribution | Gravity

Purpose-built, multi-entity allocation software

Purpose-built, multi-entity allocation software

Gravity's Allocations feature automates the distribution of revenues, expenses, and shared costs across entities, departments, accounts, and dimensions using flexible, rule-based allocation methods.

Built on Gravity's single-database, multi-entity architecture, allocations can be performed across companies without manual spreadsheets, duplicate data entry, or complex reconciliations. Whether allocating expenses during transaction entry, automatically through allocation accounts, or using statistical and percentage-based allocation methods, finance teams can streamline complex allocation processes with accuracy and consistency.

Allocations post directly to Accounts Payable (AP) and General Ledger (GL), keeping both local and consolidated ledgers synchronized in real time. With built-in integration to Power BI and Excel, finance teams gain immediate visibility into allocation results without reconciliation delays, supporting scalable financial operations across growing organizations.

Ready to automate your financial allocations? Schedule a demo today.

Key benefits of Gravity's allocation software

Key benefits of Gravity's allocation software

Gravity's Allocations feature combines multi-entity accounting with intelligent financial automation to simplify complex cost distributions across your organization.

By replacing manual spreadsheets with flexible, rule-based allocation methods, finance teams can automate allocations across companies, departments, accounts, and dimensions. The result is greater accuracy, improved visibility, reduced manual effort, and an audit trail for every allocation.

Eliminate manual spreadsheets with automated, rule-based financial allocations
Automatically allocate costs across multiple companies, departments, accounts, and dimensions
Flexible allocation methods, including allocation groups, allocation accounts, percentage-based, and statistical allocations
Schedule recurring allocations for monthly, quarterly, or annual distributions
Real-time posting directly to Accounts Payable (AP) and General Ledger (GL)
Audit-ready allocation history with complete transparency and traceability
Real-time reporting and analysis through Microsoft Power BI and Excel integrations

Watch the video below to see how Gravity Software automates multi-entity allocations.

How Gravity's Allocations work

How Gravity's Allocations work

Gravity Software connects allocation logic directly to your financial data, allowing finance teams to automate cost distributions with accuracy, consistency, and complete auditability. Whether allocating expenses during transaction entry or distributing costs at period-end, Gravity helps eliminate manual calculations and repetitive allocation processes.

Allocate Across Multiple Entities

Allocation Groups – Automatically distribute expenses during voucher entry using predefined allocation rules across companies, departments, accounts, and dimensions.

Allocation Accounts – Configure allocation accounts to automatically redistribute transactions as they are posted to the General Ledger.

Percentage-Based Allocations – Allocate revenues, expenses, or shared costs using predefined percentages across entities, departments, accounts, or dimensions.

Statistical Allocations – Allocate costs using operational drivers such as headcount, square footage, transaction volume, or other statistical data.

Integration with core modules

Accounts Payable (AP) – Allocate vendor expenses across multiple companies, projects, departments, or cost centers during transaction entry.

General Ledger (GL) – Automatically generate allocation journals in both local and consolidated ledgers.

Real-time synchronization – Allocation results update instantly across all affected companies and financial reports without batch processing or manual reconciliations.

Ready to automate your financial allocations? Schedule a demo today.

Why choose Gravity Software for multi-entity allocations?

Why choose Gravity Software for multi-entity allocations?

Gravity's Multi-Entity Allocations is purpose-built for organizations managing financial complexity across multiple companies. Unlike standalone allocation tools, Gravity is built on a true multi-entity architecture, giving finance teams a single, secure platform to automate allocations, streamline consolidation, and improve financial visibility across the organization.

Built on the Microsoft Power Platform – Secure, scalable architecture with a single source of truth and seamless integration across your Microsoft business applications.
Designed for multi-entity complexity – Automate allocations across companies, departments, accounts, and dimensions while reducing manual effort, reconciliation, and month-end close times.
Part of a complete financial management solution – Allocations integrate seamlessly with Accounts Payable, General Ledger, financial reporting, budgeting, and investment management to support efficient, scalable financial operations.

Resources to power your business

Resources to power your business

G2 'Users Love Us' badge recognizing Gravity Software for high customer satisfaction with a 4.0-star rating or higher

Explore related resources to learn how Gravity Software automates multi-entity allocations, financial reporting, and other core accounting processes. These guides, product pages, and videos help finance teams simplify complex financial operations, improve reporting accuracy, and scale with confidence.

Allocation Software

Learn how modern multi-entity allocation software replaces spreadsheets with automated, auditable financial distributions.

General Ledger

Learn how Gravity Software's General Ledger works seamlessly with Allocations to automate financial distributions and simplify multi-entity accounting.

Multi-Entity Chart of Accounts

Discover how a standardized chart of accounts simplifies multi-entity allocations, improves consolidated reporting, and reduces manual account mapping.

Multi-Entity Accounting Guide

Explore this comprehensive guide to understand the key concepts, benefits, and best practices for managing multi-entity accounting, and how Gravity Software simplifies the process.

Accounting Software with Built-In Power BI

Learn why accounting software with built-in Power BI gives finance teams real-time visibility, reliable reporting, and a single source of truth.

Intercompany Accounting

Learn how Gravity Software automates intercompany accounting alongside multi-entity allocations to reduce manual entries and simplify financial consolidation.

Continuous Close Accounting

Learn how Gravity's multi-entity automation makes real-time, continuous close accounting a reality for growing businesses.

Multi-Entity Accounting

Take a look at the challenges of multi-entity accounting and how Gravity Software resolves them.

Watch the Demo Highlights

Watch this 7-minute product demonstration to see how Gravity Software automates multi-entity accounting, financial allocations, and other core accounting processes.

Frequently asked questions

Frequently asked questions

Managing complex multi-entity allocations doesn’t have to be manual or error-prone. Gravity’s Allocation software is designed to automate financial distributions across entities, departments, and dimensions — improving accuracy, visibility, and control.

Below are answers to frequently asked questions about Gravity’s multi-entity allocation and financial distribution capabilities, including how allocations post to AP and GL, support audit requirements, and integrate with broader financial management systems.

Want to see how it works? Schedule a demo to explore how Gravity Software simplifies multi-entity accounting and allocation workflows.

What problems does Gravity’s Allocation software solve?

Gravity Software automates the allocation of shared costs, revenues, and expenses across multiple companies, departments, accounts, and dimensions. By replacing manual spreadsheets with rule-based automation, finance teams improve accuracy, reduce manual work, and simplify consolidated financial reporting.

What types of costs can be allocated?

Gravity Software can allocate shared expenses such as rent, insurance, employee benefits, corporate overhead, administrative costs, and other financial transactions using percentage-based, statistical, or rule-based allocation methods.

Can allocations span multiple companies and entities?

Yes. Gravity Software was built for multi-entity accounting, allowing finance teams to allocate transactions across multiple companies, departments, accounts, and dimensions from a single database while maintaining accurate financial records.

Can allocations be scheduled and audited?

Yes. Allocations can be scheduled to run monthly, quarterly, or annually, with complete audit history maintained for compliance, reporting, and financial review.

How does Gravity Software support financial management?

Gravity's Allocations feature is fully integrated with Accounts Payable, General Ledger, financial reporting, budgeting, and other financial management capabilities, helping organizations automate financial processes and improve visibility across multiple entities.