As your business expands, so does the complexity of your financial management. Juggling the books for multiple legal entities, locations, or companies quickly reveals the shortcomings of entry-level accounting software.The manual data entry, labyrinth of spreadsheets, and lack of a unified financial view are more than just frustrating—they actively hinder your growth. For businesses managing multiple entities, Gravity Software is a purpose-built solution designed to conquer this complexity, providing the clear, consolidated financial picture you need to scale with confidence.
The growing challenge of multi-entity financial management
The journey from a single operation to a multi-entity organization is a sign of success, but it introduces significant accounting hurdles. Whether you're managing franchises, operating subsidiaries, or running distinct business units, using separate accounting databases for each entity inevitably creates data silos. This fragmentation leads to massive inefficiencies and a distorted view of your company's overall financial health. In fact, an astonishing 80% of organizations still rely on spreadsheets for their financial close and consolidation processes.
Finance teams in this environment are often overwhelmed by recurring pain points:
- Complex consolidations: Manually merging financial data is not only slow but also highly susceptible to human error. This process can consume up to 40% of a finance team's time.
- Tedious intercompany transactions: Tracking funds moved between your own entities requires meticulous, duplicative entries that can easily fall out of balance.
- Inconsistent reporting: Different data formats across entities make accurate comparisons difficult, leading to slow and unreliable month-end closes.
- Regulatory compliance burdens: Adhering to different tax laws and reporting requirements for each entity adds layers of risk and complexity.
The solution: A unified accounting software for multiple businesses
Instead of hiring more staff to manage a broken process, modern businesses are adopting multi-entity accounting software. This technology is the definitive solution to the chaos of managing separate company databases. The core benefit is transformational: you can manage all your business entities from a single, unified database. This eliminates the need to constantly log in and out of different company files or export data to fragile spreadsheets.
A unified platform delivers real-time visibility and streamlines your most demanding accounting processes. As a leading provider of this technology, Gravity Software is built to handle the sophisticated needs of organizations with 2, 200, or even more entities. Our multi-entity accounting software is designed to grow with you.
How Gravity streamlines and consolidates your business finances
Gravity eliminates wasted effort by leveraging powerful automation. Our platform includes many multi-company features specifically designed to automate manual tasks, remove redundant data entry, and boost your team's productivity.
Automated intercompany transactions
Consider a common scenario: one of your entities pays a vendor invoice that covers expenses for three other companies. In a basic system, your accountant is forced to make several tedious journal entries to keep each entity's books balanced. With Gravity, you create one voucher and instantly distribute the costs across the relevant companies in a single step. The system automatically generates the correct "due to" and "due from" entries, ensuring your intercompany accounts remain perfectly in balance without the manual reconciliation.
Instant consolidated financial reporting
Are you tired of spending days exporting data to Excel just to create consolidated financial statements? That error-prone process becomes a relic of the past. With Gravity, you can generate up-to-the-minute consolidated financial reporting across any or all of your entities with just a few clicks. Whether you need a high-level income statement or a detailed Accounts Receivable aging report for the entire organization, you get a complete, accurate view of your financial health in minutes, not days.
Shared master files for ultimate consistency
Think of a vendor that provides services to several of your locations. In most systems, you are forced to create and maintain that vendor record in each separate database. Gravity’s shared master files eliminate this redundancy. You can create one master record for a vendor, customer, or chart of accounts and share it across all designated entities. If a vendor's address changes, you only update it once, and the change is reflected everywhere, ensuring consistency and saving valuable time.
Key benefits of a consolidated financial view
Adopting a consolidated accounting model offers more than just efficiency—it provides a strategic advantage that drives superior business outcomes. A single source of truth is vital for giving stakeholders, lenders, and investors the clear overview they need to see the organization's complete financial picture.
Better, faster strategic decisions
When your leadership team has a complete, real-time financial picture, they are empowered to make smarter, more agile decisions. Consolidated statements provide a transparent view of performance, helping you easily identify which entities are excelling and which may need additional support or strategic adjustments. This clarity also enhances the evaluation of management's performance across the group, fostering accountability and driving growth.
Increased team efficiency and reduced costs
By automating intercompany transactions, reporting, and master file management, Gravity frees your finance team from hours of low-value, repetitive work. This newfound efficiency allows them to focus on strategic analysis that adds true value to the business. The impact is both tangible and immediate.
"Gravity streamlined our workflow process and consolidated all of our companies into one user-friendly database, and because of this, we did not need to hire another accountant."
— Rette Rankin, InDevCo
Simplified audits and stronger compliance
Audits can be a significant burden when data is scattered across multiple, disconnected systems. With Gravity, everything is managed from one secure database. This dramatically simplifies the audit process, as auditors can easily access and trace financial data within a single, consistent environment rather than learning multiple systems.
"Month-end and year-end audits are a breeze now, thanks to consolidated financial reports with just one database to manage."
— Daniel Rodriguez, Alivi
Why Gravity is the right choice for your growing business
Gravity is the ideal accounting software for multiple businesses that have outgrown entry-level systems but don't need the overwhelming complexity and prohibitive cost of a traditional ERP solution. We deliver robust, enterprise-level accounting product & features without the enterprise price tag.
Built on the secure and highly scalable Microsoft Power Platform, Gravity provides the flexibility and power you need to operate from anywhere. This trusted foundation allows for seamless integrations with other business applications and ensures your critical financial data is always protected.
Scale with confidence by unifying your finances
Managing multiple businesses doesn't have to mean managing multiple sets of problems. The challenges of manual consolidation, complex intercompany transactions, and inconsistent reporting are solvable with the right technology. Gravity Software provides the automation, real-time visibility, and consolidated control you need to achieve financial clarity and operational excellence.
Stop letting fragmented financial data dictate your limits. Schedule a demo today and see how Gravity can transform your multi-entity accounting and empower your business to scale with confidence.
Gravity Software.
Better. Smarter. Accounting.
