Onefire Holding Co. increases accounting efficiency

The challenge: Business apps couldn't communicate and QuickBooks Enterprise couldn't keep up

The company had been utilizing an outsourced accounting firm that was trying to use QuickBooks Enterprise (QBE) to financially manage 17 entities. Different applications could not exchange data or otherwise cross-communicate. Individual company files had to be closed before different companies' files could be accessed, meaning staffers sometimes relied on paper sticky notes to track important details. The multiple reports vital to Onefire Holding Company's (Onefire) record-keeping were time-consuming and difficult to complete, and because QBE isn’t cloud-based, users couldn’t work off-site. In essence, QBE was simply the wrong choice for a business involving so many disparate businesses with different functions.

The search for a cloud-based solution with multiple-company consolidation capabilities

The decision was made to bring all accounting in-house. To alleviate the extreme frustration of its accounting staffers, Onefire execs began shopping around for an affordable, cloud-based accounting software that could integrate the workloads of multiple companies without slowing everything down. Products like Sage Intacct and PeopleSoft were deemed way too expensive for the midsized firm. Then the powers that be found Gravity Software (Gravity). After checking out its interface, they discovered its capabilities exactly fit their needs — especially after it was fully personalized with key modules aimed at providing optimal value to Onefire. During the transition phase, Gravity personnel were able to respond to questions and solve any reported issues within 24 hours.

The result: Boosted efficiency by 50%, gained real-time insights, and created financial savings

Thanks to Gravity’s extreme efficiency, the screen time needed to complete Onefire’s accounting functions has since been reduced by a full 50%. That means employees have been able to reallocate their time, energy and brainpower to other key tasks within the department. “Gravity Software has been a lifesaver for me,” reports Robert Everman, Onefire’s Chief Operating Officer. “I’m 100% in its camp. It’s so much easier, so much better and so much more efficient. The training provided before the actual implementation was fantastic and comprehensive; it gave us the opportunity to ask questions, get answers, really dig in and find how things were going to work when we were actually in.”

Completing end-of-month financial reports for the firm's board of directors and the Tribal Council is now automatic. While users previously had to pull together 17 different balance sheets for 17 different entities, a push of a button now produces a comprehensive report that presents vital information on all the organizations involved. The process that used to be an almost month-long endeavor can now be accomplished within a few days. Further, templates are used to automatically collect and upload monthly journal entries from the firm’s various property managers, so the report can be compiled as needed.

“We’re now able to get our (previous) months closed by the fourth day of each month, with all reports printed and everything ready to go. It’s just a tremendous savings in terms of screen time and effort. I can get those done way ahead of time, get them planned...then just jump from one to another and get them closed. It’s almost automatic,” states Everman.

To the delight of accounting staffers, since Gravity can be accessed any time through any internet portal, those who previously needed to drive into the office for their jobs can now work from home as needed. Everman says, his ability to work from home now allows him to avoid the lengthy commute that kept him away most weekday evenings. “Because of Gravity I only have to be in the office two to three days a week,” he explains. “It’s really brought me my family back. I’m so happy about the way things went, and very encouraged for the future of this organization.”

About Onefire

Based in Jenks, Oklahoma, Onefire Holding Company, LLC is a Muscogee (Creek) Nation investment and asset organization. With 17 entities across various sites, it oversees management and operations for a diverse group of non-gaming commercial investments. Holdings include a 46-year-old defense contractor; a construction industry supplier; an online school for entrepreneurs; a CNG fueling station; a golf-themed entertainment/dining center and Tulsa’s original Arkansas River commercial development. Onefire employs four people while the investment properties employ 25 to 30.

Industry: Tribal Holding Company

Number of Gravity Users: 5

Number of Entities: 17

Previous Accounting Solution: QuickBooks Enterprise

Key results:

Multi-entity synergy

The finance team now manages all 17 multiple entities in one database — no more logging in and out of programs and duplicate data entry.

Automated inter-company management

With automated inter-company accounting, staff reduced their workload by 50%, empowering them to reallocate their time to other key tasks.

Real-time insights

Now, Onefire has a live, big-picture look at operational insights whenever they need them.

Work from anywhere

Thanks to Gravity's robust security framework, employees can finally work from home and forgo lengthy commutes.

Ready to simplify multi-entity accounting?

See how Gravity Software can help your team save time, improve accuracy, and unify financial management.

Watch the 7-minute demo video.

The COO's perspective: Gravity is a lifesaver

Robert Everman, Chief Operating Officer of Onefire Holding Co., who led the company’s transformation with Gravity Software, increasing efficiency by 50%.

Onefire COO Robert Everman and his staff previously managed 17 entities with an outdated solution, requiring them to be in the office to see their financials. Upon implementing Gravity, employees can access financials from anywhere they are — including their homes.

“I'm sitting here using Gravity from my home and I just wanted to tell you, and I know this may sound dramatic, but you very well could have just saved my life because I'm able to work from home and do this. I just want you to know how much I appreciate you and your product.”

Robert Everman, COO, Onefire Holding Company, LLC

Download the Case Study

Explore more resources

Onefire’s experience with Gravity demonstrates that sustainable growth starts with the right accounting foundation. For organizations managing multiple entities, scalable financial systems aren’t optional — they’re the backbone that enables expansion.

Take a look at our insights and product features to learn how holding companies just like Onefire can benefit from Gravity's cloud-based accounting solution.

Real Estate Investment Accounting

Manage multiple funds, consolidate reporting, and gain transparency for investors across all entities with Gravity Software.

Multi-Entity Accounting Guide

Discover how holding companies simplify multi-entity accounting, consolidate reporting, and gain real-time insights.

Inventory Tracking

Read how Gravity's multi-entity platform connects inventory directly to financials for real-time visibility.

AI Accounting

Learn how AI accounting solutions help CFOs streamline AP, automate reconciliations, and gain real-time insights with Gravity's multi-entity platform.

Power BI Reporting

Check out how Gravity's native Power BI integration gives you real-time, multi-entity financial dashboards without connectors or manual exports.

7-minute demo highlights

See how Gravity Software streamlines multi-entity accounting, automates intercompany transactions, and gives holding companies real-time financial visibility.

Multi-entity accounting, simplified — and scaled for growth

After implementing Gravity Software, Onefire transformed the way their finance team works — accelerating close cycles, enabling seamless remote work, and accessing real-time financial insights across entities, all in one system.

If you’ve outgrown entry-level accounting tools or are burdened by manual, error-prone processes, it’s time for a smarter approach. Gravity Software empowers finance teams to work faster, gain clarity, and scale with confidence. See the difference for yourself — schedule a demo today!

SCHEDULE DEMO

CUSTOMER STORY

Onefire Holding Co. increases efficiency by 50 %

Table of contents

See how Gravity compares to leading cloud accounting solutions. Request a demo.